City_of_Hayward_Professional_Services_Agreement_–_EXAMPLE.pdf

This is a professional services agreement example document from the City of Hayward, California, addressing multiple state and local contract opportunities across different jurisdictions. The primary opportunities include: (1) Charles County, Maryland's Request for Quote for yard waste processing services, with responses due February 18, 2026, at 11:00 a.m., for a contract commencing February 1, 2026, and running one year through January 31, 2027, with four optional one-year renewal periods; (2) City of Hayward's Request for Proposals for ground lease and land value appraisal services for city-owned properties located at 1026 C Street and 22696 Main Street, with proposals due by 4:00 p.m. on February 4, 2026, submitted through the City's eProcurement Portal; and (3) Santa Rosa County, Florida's competitive consultant negotiation opportunity, with proposals due by 10:00 a.m. on April 1, 2026, through the county's procurement portal. The Charles County yard waste processing contract requires the contractor to accept and process approximately 3,000 tons of residential yard waste materials annually, including grass, leaves, garden clippings, branches, brush, and Christmas trees, operating a facility within 35 miles of Waldorf, Maryland, and accepting materials Monday through Saturday.

Contractors for the Charles County yard waste processing must provide unit pricing per ton of processed yard waste and separate contamination fees per load, with awards made to the lowest responsive, responsible quoter. The contract requires contractors to maintain comprehensive insurance coverage including $1,000,000 in commercial general liability, workers' compensation, commercial automobile coverage, $1,000,000 in pollution liability, and $2,000,000 in environmental insurance. A minimum of five years of active experience in yard waste processing is required, along with three representative project references. Pricing adjustments for renewal years will be based on the Consumer Price Index. The successful contractor must submit monthly and quarterly reports detailing tonnage and end-product sales and establish an Operations Plan approved by the County prior to service commencement. Santa Rosa County encourages participation from small businesses, minority-owned businesses, and disadvantaged business enterprises, and reserves the right to waive irregularities in bids and reject any or all bids. The contract award is contingent upon completion of a seven-day protest period.