City_of_Hayward_Professional_Services_Agreement_–_EXAMPLE.pdf

This is a Professional Services Agreement template document from the City of Hayward, California, designed for use in procurement processes such as RFP 26-021 for the High Injury Network Safety Plan (Phase 2). The agreement establishes the framework for engaging qualified consulting firms to conduct comprehensive safety analysis and data collection at 15 high-injury intersections across three primary road segments in Alameda County: Hesperian Boulevard (between A Street and Southern City Limits), Jackson Street (between Mission Boulevard and Santa Clara Street), and Mission Boulevard (between Jackson Street and Industrial Parkway). Sealed proposals must be submitted through the City's eProcurement Portal by 4:00 pm on Thursday, November 13, 2025, with clear identification of the RFP title, number, company name, and due date. The project scope includes mapping, safety analysis, and identification of safety improvements at specific intersections including Hesperian Boulevard/West Street, Jackson Street/Tarman Avenue, and Mission Boulevard/Harder Road.

The agreement requires contractors to comply with extensive municipal requirements, including non-discriminatory hiring practices, prevailing wage law adherence, and maintenance of specific insurance coverages with a minimum of $1,000,000 in public liability insurance. Proposing firms must submit a non-nuclear weapons development certification and a noncollusion affidavit as conditions of bid acceptance. The City reserves the right to impose monetary penalties up to $250 per calendar day or 1% of the total contract amount for non-compliance with contract terms, and may disqualify non-compliant contractors from future bidding opportunities. While no specific budget range is explicitly stated in the available documentation, the comprehensive nature of the Professional Services Agreement template indicates the City anticipates a substantial engagement requiring advanced data collection and analytics capabilities from firms with expertise in transportation safety planning.