City of Dacono ERP RFP - Appendix B - Total Cost of Ownership - FINAL.xlsx
XLSX spreadsheet 101 KB Posted
- Solicitation number
- 8-2025
- Issued by
- Weld County, Colorado
About this file
The document is an Excel spreadsheet (Appendix B - Total Cost of Ownership) for the City of Dacono's Enterprise Resource Planning (ERP) System Acquisition project in Colorado. The City is seeking to replace its current ERP system with a modern solution, requesting proposals from qualified vendors to supply an ERP software solution appropriate for a municipality, provide implementation services, and offer post-implementation support. The goal is to find a firm that can provide a comprehensive software solution with the necessary capabilities, experience, and expertise to ensure a timely and cost-effective implementation and ongoing support.
While the specific details of pricing are contained within the Excel spreadsheet, the document appears to be part of a comprehensive procurement process for a municipal ERP system. The project aims to modernize the City of Dacono's technological infrastructure by replacing its existing enterprise resource planning system with a more advanced solution. The total cost of ownership analysis in the spreadsheet likely includes initial software licensing, implementation costs, ongoing support, and potential future expansion or upgrade expenses, providing a holistic view of the financial commitment required for the new ERP system.
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Other files
| File | Type | Posted |
|---|---|---|
| City of Dacono ERP RFP - Appendix A - System Requirements - FINAL.xlsx | XLSX spreadsheet | |
| ERP System and Implementation Services RFP - FINAL.pdf |
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Text version
User Counts
| User Counts | Number of Users | Description |
| ERP Users | 15-20 | Office-based users with access to full system capabilities (subject to security/access granted) |
| Total City Employees | 50 | Employees without full ERP licenses will require self-service capabilities. |
| Total Users |
Software Pricing-Cloud
| Software Pricing: Cloud Deployment | APPENDIX B: TOTAL COST OF OWNERSHIP |
| Vendor: <insert vendor and solution name here> | |
| Instructions: |
1) Please be as complete and granular as possible in providing cost information. Provide costs by module if applicable.
2) Ensure costs for all software mentioned or implied in your proposal solution (including answers in Appendix A) are included.
Please specify type of cloud deployment:
| (Extended, not unit pricing) | (Extended, not unit pricing) | ||||||||
| Cloud-Based Software Pricing: Proposer Recommended Solution | ANNUAL | ||||||||
| LIST PRICE | % DISCOUNT OFFERED | ANNUAL | |||||||
| NET PRICE OFFERED | Specify periods when costs (after discounts) will be incurred | ||||||||
| YEAR 1 | YEAR 2 | YEAR 3 | YEAR 4 | YEAR 5 | |||||
| Software Licenses | |||||||||
| Core License: List all modules included in core software | |||||||||
| - Module | |||||||||
| - Module | |||||||||
| - Module | |||||||||
| - Module | |||||||||
| - Module | |||||||||
| - Module | |||||||||
| Add-On Licenses: List additional modules not included in core software | |||||||||
| - Module | |||||||||
| - Module | |||||||||
| - Module | |||||||||
| - Module | |||||||||
| - Module | |||||||||
| - Module | |||||||||
| Optional Licenses: List any optional modules proposed | |||||||||
| - Module | |||||||||
| - Module | |||||||||
| - Module | |||||||||
| - Module | |||||||||
| - Module | |||||||||
| - Module | |||||||||
| Third-Party Software: | |||||||||
| List any third party modules that are being recommended as part of the proposed solution | |||||||||
| - Software vendor/solution name | |||||||||
| - Software vendor/solution name | |||||||||
| - Software vendor/solution name | |||||||||
| - Software vendor/solution name | |||||||||
| - Software vendor/solution name | |||||||||
| - Software vendor/solution name | |||||||||
| Total Software Pricing | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
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Implementation
| Estimated Implementation Costs | APPENDIX B: TOTAL COST OF OWNERSHIP |
| Vendor: <insert vendor and solution name here> |
| Professional Services Fees | Specify years when hours/costs will be incurred | ||||
| Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | |
| Hourly (T&M) Services | |||||
| Phase 1 (e.g., Plan): | Estimated Hours | Estimated Hours | Estimated Hours | ||
| Phase 2 (e.g., Design): | Estimated Hours | Estimated Hours | Estimated Hours | ||
| Phase 3 (e.g., Build): | Estimated Hours | Estimated Hours | Estimated Hours | ||
| Phase 3 (e.g., Test): | Estimated Hours | Estimated Hours | Estimated Hours | ||
| Phase 4 (e.g., Deploy): | Estimated Hours | Estimated Hours | Estimated Hours | ||
| Phase 5 (e.g., Optimize): | Estimated Hours | Estimated Hours | Estimated Hours | ||
| Total Estimated T&M Implementation Services HOURS | 0 | 0 | 0 | 0 | 0 |
| Blended Hourly Rate | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Total Estimated T&M Implementation Services Costs | $0 | $0 | $0 | $0 | $0 |
| Fixed Fee Services | |||||
| Fixed fee service: | |||||
| Fixed fee service: | |||||
| Fixed fee service: | |||||
| Fixed fee service: | |||||
| Fixed fee service: | |||||
| Total Estimated Fixed Fee Implementation Services Costs | $0 | $0 | $0 | $0 | $0 |
Total Estimated Professional Services Costs $0 $0 $0 $0 $0
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Application Support
| Estimated Annual Application Support Costs | APPENDIX B: TOTAL COST OF OWNERSHIP |
| Vendor: <insert vendor and solution name here> |
| Support Services Fees (NOT INCLUDED IN ANY SOFTWARE SUBSCRIPTION FEES) | ||||
| Hourly Support Services | Mandatory or Optional? | Hours per Year | Rate/Hour | Annual Cost |
| Specify service details | ||||
| Specify service details | ||||
| Specify service details | ||||
| Specify service details | ||||
| Specify service details | ||||
| Specify service details | ||||
| Total Estimated T&M Support Services | 0 | $0 |
| Fixed Fee Support Services | Mandatory or Optional? | Annual Cost |
| Specify service details | ||
| Specify service details | ||
| Specify service details | ||
| Specify service details | ||
| Specify service details | ||
| Total Estimated Fixed Fee Support Services | $0 |
Total Estimated Annual Application Support Services Costs $0
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