City of Dacono ERP RFP - Appendix A - System Requirements - FINAL.xlsx
XLSX spreadsheet 299 KB Posted
- Attached to
- Enterprise Resource Planning (ERP) System Acquisition State and local contract opportunity
- Solicitation number
- 8-2025
- Issued by
- Weld County, Colorado
About this file
The document is a System Requirements spreadsheet (Appendix A) for the City of Dacono's Enterprise Resource Planning (ERP) System Acquisition. The comprehensive RFP seeks a modern ERP software solution with detailed functional requirements spanning multiple municipal operational areas including finance and accounting, permit and license management, code enforcement, tax billing and collection, utility billing, courts management, human resources, and payroll. The requirements document provides an exhaustive list of 209 specific system capabilities across these domains, with vendors expected to indicate how they will meet each requirement through out-of-the-box solutions, configuration, integrated add-on products, or custom development.
The ERP system procurement aims to replace the City's current system with a comprehensive municipal management platform that supports complex governmental functions such as fund accounting, budgeting, permit processing, code enforcement case management, utility billing, human resources, and payroll processing. The detailed requirements suggest the City seeks a highly configurable, integrated system with robust reporting, workflow, and self-service capabilities across departments. Key focus areas include support for fund accounting, multi-year budgeting, online citizen services, mobile access for field operations, automated compliance tracking, and comprehensive financial management tools that meet governmental accounting standards and reporting requirements.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| ERP System and Implementation Services RFP - FINAL.pdf | ||
| City of Dacono ERP RFP - Appendix B - Total Cost of Ownership - FINAL.xlsx | XLSX spreadsheet |
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Text version
Requirements
| ERROR:#VALUE! | APPENDIX A: SYSTEM REQUIREMENTS | |||||
| Vendor/Solution: | Optional: Please add any comments or points that will help us understand your software's functions, features or unique approaches related to the requirement. | |||||
| ID | Functional Area | Sub-Area | Requirement | Additional Detail (NO VENDOR COMMENTS HERE) | REQUIREMENT |
MET BY
VENDOR SOLUTION
| (OUT-OF-THE-BOX OR VIA CONFIGURATION) | REQUIREMENT MET BY A FULLY INTEGRATED | |||||
| PROPOSED ADD-ON PRODUCT | REQUIREMENT MET BY A NON-INTEGRATED PROPOSED ADD-ON PRODUCT AND/OR REQUIRES DEVELOPMENT | NOT | ||||
| SUPPORTED OR PROPOSED | VENDOR COMMENTS | X | ||||
| 1 | Cross-Functional | System Usage | User-configurable dashboards. | 0 | ||
| 2 | Cross-Functional | System Usage | User-configurable workflows and approvals. | 0 | ||
| 3 | Cross-Functional | System Usage | Import of business transactions from Excel, export of system reports to Excel. | 0 | ||
| 4 | Cross-Functional | Integrations | Integration with OpenGov Cartegraph for all system functions where GIS data is relevant. | 0 | ||
| 5 | Finance & Accounting | General Ledger | Support for fund accounting. | 0 | ||
| 6 | Finance & Accounting | General Ledger | Multi-segment chart of accounts structure with dimensional capabilities. | Dimensions for projects, employees, etc. | 0 | |
| 7 | Finance & Accounting | General Ledger | Accrual, cash, and modified accrual basis support. | 0 | ||
| 8 | Finance & Accounting | General Ledger | Automatic creation of due-to and due-from entries across funds. | 0 | ||
| 9 | Finance & Accounting | General Ledger | Real-time financial reporting. | 0 | ||
| 10 | Finance & Accounting | General Ledger | Allocation templates to distribute revenue and expenses to multiple funds/departments. | Example: some revenues are split between 2+ funds. | 0 | |
| 11 | Finance & Accounting | General Ledger | Support for accumulating costs by project via Project Accounting capabilities. | 0 | ||
| 12 | Finance & Accounting | Budgeting | Budget planning & formulation with historical data integration. | 0 | ||
| 13 | Finance & Accounting | Budgeting | Collaborative budget preparation support. | Distribution and roll-up of budgets governed by system-driven workflows. | 0 | |
| 14 | Finance & Accounting | Budgeting | Rolling forecasts for long-term capital and operational planning. | 0 | ||
| 15 | Finance & Accounting | Budgeting | Predefined budgeting templates by fund/department. | 0 | ||
| 16 | Finance & Accounting | Budgeting | Labor expense budgeting models prefilled with current headcount information. | 0 | ||
| 17 | Finance & Accounting | Budgeting | Budget modeling tools and functions. | Formulas, ratios, dependent values, etc. | 0 | |
| 18 | Finance & Accounting | Budgeting | Budget adjustments and amendments, including full auditability of changes. | 0 | ||
| 19 | Finance & Accounting | Budgeting | Multi-year budgeting capability. | 0 | ||
| 20 | Finance & Accounting | Budgeting | Support for multiple budget versions. | E.g., preliminary, recommended, adopted. | 0 | |
| 21 | Finance & Accounting | Budgeting | Project-based budgeting for capital projects. | 0 | ||
| 22 | Finance & Accounting | Budgeting | Restricted fund budgeting for grants. | 0 | ||
| 23 | Finance & Accounting | Budgeting | Allocation of budgets to funding sources. | E.g., general fund, grants, bonds, etc. | 0 | |
| 24 | Finance & Accounting | Budgeting | Intra- and inter-departmental budget transfers. | 0 | ||
| 25 | Finance & Accounting | Budgeting | Variance analysis (actuals vs. budget) with commentary fields. | 0 | ||
| 26 | Finance & Accounting | Budgeting | Variance analysis comparing actuals to multiple budget versions. | E.g., adopted vs. amended. | 0 | |
| 27 | Finance & Accounting | Account Management | Shared account management, including parcel numbers, for any City services that are billed or collected: licenses, permits, utility billing, tax payments, code enforcement, etc. | 0 | ||
| 28 | Finance & Accounting | Account Management | Parent-child relationships for customer accounts. | A development company (i.e., a parent account) may have multiple developments (i.e., child accounts). | 0 | |
| 29 | Finance & Accounting | Account Management | Support for a "trading partner" concept where a customer (i.e., receive monies from) may be the same entity as a vendor (i.e., pay monies to). | AR tied to AP. | 0 | |
| 30 | Finance & Accounting | Cash Receipts | Support for cash receipts via cash, check, credit card. | 0 | ||
| 31 | Finance & Accounting | Cash Receipts | Online payment portal for credit card and ACH payments. | 0 | ||
| 32 | Finance & Accounting | Cash Receipts | Real-time receipt generation with unique receipt numbers. | 0 | ||
| 33 | Finance & Accounting | Cash Receipts | Multi-tender support (e.g., part cash, part credit card). | 0 | ||
| 34 | Finance & Accounting | Cash Receipts | Payment void/reversal with logging and supervisor override. | 0 | ||
| 35 | Finance & Accounting | Cash Receipts | Auto distribution of payments to appropriate GL funds/accounts. | 0 | ||
| 36 | Finance & Accounting | Cash Receipts | Support for physical cash drawers and receipt printers. | 0 | ||
| 37 | Finance & Accounting | Cash Receipts | Cash drawer balancing (daily open/close with reconciliation). | 0 | ||
| 38 | Finance & Accounting | Cash Receipts | Payment reminders via text/email. | 0 | ||
| 39 | Finance & Accounting | Accounts Receivable | AR balances at the customer child level. | Example: each development project must maintain its AR balance, even though multiple development projects are under a parent development company. | 0 | |
| 40 | Finance & Accounting | Accounts Receivable | Invoice creation: multiple use cases. | Liens, special assessments, code enforcement fines, etc. | 0 | |
| 41 | Finance & Accounting | Procurement | Requisitioning and purchase orders. | 0 | ||
| 42 | Finance & Accounting | Procurement | Tracking of vendor contract and insurance expirations. | 0 | ||
| 43 | Finance & Accounting | Procurement | Expense management for purchases made on credit cards. | 0 | ||
| 44 | Finance & Accounting | Accounts Payable | OCR scanning of AP invoices received. | 0 | ||
| 45 | Finance & Accounting | Accounts Payable | Electronic submission of AP invoices (via a portal). | 0 | ||
| 46 | Finance & Accounting | Accounts Payable | Distribution of invoice expenses across multiple funds, departments, grants, or projects. | 0 | ||
| 47 | Finance & Accounting | Accounts Payable | Flagging of AP invoice line items as "pass-throughs" with automatic creation of corresponding AR invoices to pass-through entity. | 0 | ||
| 48 | Finance & Accounting | Accounts Payable | Flagging of AP invoice line items with project codes for project cost accumulation. | 0 | ||
| 49 | Finance & Accounting | Accounts Payable | Invoice approvals via workflow. | 0 | ||
| 50 | Finance & Accounting | Accounts Payable | Automated 2- and 3-way matching. | 0 | ||
| 51 | Finance & Accounting | Accounts Payable | Duplicate invoice detection. | 0 | ||
| 52 | Finance & Accounting | Accounts Payable | Support for payment of recurring invoices. | Rent, recurring service contracts, etc. | 0 | |
| 53 | Finance & Accounting | Accounts Payable | Support for check, ACH, wire, and credit card payments. | 0 | ||
| 54 | Finance & Accounting | Accounts Payable | P-card/credit card statement import, coding, and reconciliation. | 0 | ||
| 55 | Finance & Accounting | Accounts Payable | Due date tracking and payment scheduling that enables early payment discounts. | 0 | ||
| 56 | Finance & Accounting | Accounts Payable | Email, print, or online vendor remittance statements. | 0 | ||
| 57 | Finance & Accounting | Accounts Payable | Validation of sufficient budget before invoice approval or payment. | 0 | ||
| 58 | Finance & Accounting | Accounts Payable | Track and generate IRS-compliant vendor tax forms (1099, 1098, 1042-S, etc.). | 0 | ||
| 59 | Finance & Accounting | Accounts Payable | Digital archiving of invoices and supporting documentation. | 0 | ||
| 60 | Finance & Accounting | Fixed Assets | Customizable/configurable asset categories/classes/types. | 0 | ||
| 61 | Finance & Accounting | Fixed Assets | Automated asset ID generation. | Including barcodes where appropriate. | 0 | |
| 62 | Finance & Accounting | Fixed Assets | Support for fixed asset creation via purchase, project/construction, or donation. | 0 | ||
| 63 | Finance & Accounting | Fixed Assets | Integration with procurement/AP systems to auto-create assets upon purchase/payment. | 0 | ||
| 64 | Finance & Accounting | Fixed Assets | Tracking of asset class, acquisition date, cost, fund, location, department, custodian, useful life. | 0 | ||
| 65 | Finance & Accounting | Fixed Assets | Support for multiple depreciation methods. | Straight line, declining balance, sum of years digits. | 0 | |
| 66 | Finance & Accounting | Fixed Assets | GASB-compliant depreciation. | 0 | ||
| 67 | Finance & Accounting | Fixed Assets | Depreciation rules by asset class, department, or funding source. | 0 | ||
| 68 | Finance & Accounting | Fixed Assets | Auto-posting to GL of acquisition, depreciation, disposal, and transfer entries. | 0 | ||
| 69 | Finance & Accounting | Fixed Assets | Asset physical inventory management and auditing. | 0 | ||
| 70 | Finance & Accounting | Fixed Assets | Support for asset improvements/enhancements and revaluations. | 0 | ||
| 71 | Finance & Accounting | Fixed Assets | Support for asset disposals and write-offs. | 0 | ||
| 72 | Finance & Accounting | Fixed Assets | Track improvement guarantees on asset improvements | 0 | ||
| 73 | Finance & Accounting | Bank Management | Manage multiple bank accounts across departments, funds, and uses (e.g., general fund, utilities, grants). | Checking, savings, and investment accounts. | 0 | |
| 74 | Finance & Accounting | Bank Management | Link bank accounts to specific funds, departments, or GL cash accounts. | 0 | ||
| 75 | Finance & Accounting | Bank Management | Bank reconciliation via bank statement import (BAI2, MT940, CSV). | 0 | ||
| 76 | Finance & Accounting | Bank Management | Auto-match bank transactions to system records (e.g., AP, AR, Payroll, cash receipts). | 0 | ||
| 77 | Finance & Accounting | Bank Management | Support for reconciling unmatched transactions manually with tagging and notes. | 0 | ||
| 78 | Finance & Accounting | Bank Management | Partial and split matching: match one bank entry to multiple system entries and vice versa. | 0 | ||
| 79 | Finance & Accounting | Bank Management | Generation of NACHA (ACH) and wire transfer files for bank submission. | 0 | ||
| 80 | Finance & Accounting | Bank Management | Support for voiding, stop-payment requests, and check replacement workflows. | 0 | ||
| 81 | Finance & Accounting | Bank Management | Automated positive pay file generation. | 0 | ||
| 82 | Permit & License Management | Application Management | Online permit/license applications. | 0 | ||
| 83 | Permit & License Management | Application Management | Customizable forms by permit/license type. | Building permit, event license, etc. | 0 | |
| 84 | Permit & License Management | Application Management | Online payments with integration to payment processor. | 0 | ||
| 85 | Permit & License Management | Application Management | Secure upload of supporting documentation for license applications. | Site plans, bonds, certificates of insurance, etc. | 0 | |
| 86 | Permit & License Management | Application Management | Configurable (by permit/license type) routing of applications to appropriate departments for review & approval. | 0 | ||
| 87 | Permit & License Management | Application Management | Status tracking of applications and automated communications to applicant. | 0 | ||
| 88 | Permit & License Management | Issuance & Renewal | Generation of digital and printable permits/licenses with QR or barcodes. | 0 | ||
| 89 | Permit & License Management | Issuance & Renewal | Configurable expiration dates and renewal periods. | Example: daily/weekly/monthly food truck licenses. | 0 | |
| 90 | Permit & License Management | Issuance & Renewal | Automated reminders and renewal notices via letter, email, or text. | Based on customer/account communication preferences | 0 | |
| 91 | Permit & License Management | Issuance & Renewal | Online renewals with updated information submission. | 0 | ||
| 92 | Permit & License Management | Payment & Fee Management | Configurable permit/license fee schedules (flat, tiered, percentage, etc.). | 0 | ||
| 93 | Permit & License Management | Payment & Fee Management | Automated permit/license fee calculations based on permit/license type and application data. | 0 | ||
| 94 | Permit & License Management | Payment & Fee Management | Online payments with integration to payment processor. | 0 | ||
| 95 | Permit & License Management | Payment & Fee Management | Issuance of receipts and payment tracking. | 0 | ||
| 96 | Permit & License Management | Integration | Integration with CommunityCore for building permits submitted and managed in that platform. | 0 | ||
| 97 | Code Enforcement | Code Enforcement Case Management | Creation, tracking, and management of code violations, from complaint/creation to resolution. | Case workflows that include first notification, subsequent follow-ups, to liens, abatements, and other resolutions through closure. | 0 | |
| 98 | Code Enforcement | Code Enforcement Case Management | Support for multiple case types, with workflows and process steps by case type. | Property violations, zoning issues, nuisance complaints, etc. | 0 | |
| 99 | Code Enforcement | Code Enforcement Case Management | Citizen portal that allows citizens to report violations (photos and locations) and track progress of complaints. | 0 | ||
| 100 | Code Enforcement | Code Enforcement Case Management | Notice generation, issuance, and management: physical notices and digital notice delivery. | 0 | ||
| 101 | Code Enforcement | Code Enforcement Case Management | Generation of printed notices and citations via mobile device. | Issuance of notices or citations while in the field. | 0 | |
| 102 | Code Enforcement | Code Enforcement Case Management | Scheduling and tracking of inspections, enforcement actions, and follow-up actions. | 0 | ||
| 103 | Code Enforcement | Code Enforcement Case Management | Mobile access for code enforcement officers to log notes, upload photos, and update status in real time. | 0 | ||
| 104 | Code Enforcement | Code Enforcement Case Management | Tracking of all fines, revocations, or corrective action deadlines. | 0 | ||
| 105 | Code Enforcement | Code Enforcement Case Management | System-driven link to court scheduling for unresolved citations. | 0 | ||
| 106 | Code Enforcement | Fines & Payments | Customizable fines by case type and enforcement action. | 0 | ||
| 107 | Code Enforcement | Fines & Payments | Payment processing for citations and recordings, including payment receipts. | Multiple payment options, including online and in-person (i.e., cashier), with real-time update of monies collected. | 0 | |
| 108 | Code Enforcement | Fines & Payments | Creation and management of payment plans. | 0 | ||
| 109 | Code Enforcement | Code Enforcement Reporting | Violation tracking by property ID, address, owner, violation type, and status to enable proactive enforcement efforts. | 0 | ||
| 110 | Code Enforcement | Code Enforcement Reporting | Reporting: track violation rates, types, resolution times, and compliance levels. | 0 | ||
| 111 | Code Enforcement | Code Enforcement Reporting | Manage compliance audits and visits. | 0 | ||
| 112 | Tax Billing & Collection | Taxpayer Registration | Taxpayer database/account management. | 0 | ||
| 113 | Tax Billing & Collection | Taxpayer Registration | Online registration for new taxpayers. | 0 | ||
| 114 | Tax Billing & Collection | Taxpayer Registration | Multiple tax types per taxpayer with license details, filing frequency, etc. for each. | 0 | ||
| 115 | Tax Billing & Collection | Tax Filing & Billing | Online tax filings with configurable forms for tax type. | 0 | ||
| 116 | Tax Billing & Collection | Tax Filing & Billing | Automated ingestion of paper-based tax filings via OCR. | 0 | ||
| 117 | Tax Billing & Collection | Tax Filing & Billing | Support for special/miscellaneous fees, e.g., paper filing fees. | 0 | ||
| 118 | Tax Billing & Collection | Tax Filing & Billing | Automated calculation of taxes due. | 0 | ||
| 119 | Tax Billing & Collection | Tax Filing & Billing | Secure upload of supporting documentation. | 0 | ||
| 120 | Tax Billing & Collection | Tax Filing & Billing | Billing notices and filing reminders based on taxpayer schedules. | 0 | ||
| 121 | Tax Billing & Collection | Tax Filing & Billing | Support for retroactive and amended returns. | 0 | ||
| 122 | Tax Billing & Collection | Tax Payment Processing | Online payments with integration to payment processor. | 0 | ||
| 123 | Tax Billing & Collection | Tax Payment Processing | Real time payment confirmations and updates of taxpayer account. | 0 | ||
| 124 | Tax Billing & Collection | Tax Compliance & Enforcement | Monitoring of filings and payment compliance. | 0 | ||
| 125 | Tax Billing & Collection | Tax Compliance & Enforcement | Automated delinquency notices, penalty and interest calculations. | 0 | ||
| 126 | Tax Billing & Collection | Tax Compliance & Enforcement | Support for payment plans. | 0 | ||
| 127 | Tax Billing & Collection | Tax Compliance & Enforcement | Support for liens and special assessments. | 0 | ||
| 128 | Utility Billing | Customer Account Management | Customer provisioning (starts/stops/transfers). | 0 | ||
| 129 | Utility Billing | Customer Account Management | Linking of customer accounts to (multiple) service addresses and meter IDs. | 0 | ||
| 130 | Utility Billing | Customer Account Management | Tenant vs. owner occupancy tracking. | 0 | ||
| 131 | Utility Billing | Customer Account Management | Support for no-bill accounts. | Providing water to City properties. | 0 | |
| 132 | Utility Billing | Meter Management | Support for manual and automated meter readings. | Currently using Metron. | 0 | |
| 133 | Utility Billing | Meter Management | Configurable meter reading cycles. | 0 | ||
| 134 | Utility Billing | Meter Management | Store meter reading history. | 0 | ||
| 135 | Utility Billing | Meter Management | Identification of usage anomalies (leaks, pikes). | 0 | ||
| 136 | Utility Billing | Meter Management | Water acquisition tracking. | Water is purchased. | 0 | |
| 137 | Utility Billing | Billing & Rate Management | Support for tiered, flat, or usage-based rates. | 0 | ||
| 138 | Utility Billing | Billing & Rate Management | Multiple rate structures based use (residential, commercial), meter size. | 0 | ||
| 139 | Utility Billing | Billing & Rate Management | Multiple billing cycles. | 0 | ||
| 140 | Utility Billing | Billing & Rate Management | Consolidated billing across multiple meters. | 0 | ||
| 141 | Utility Billing | Billing & Rate Management | Option for email or printed bills per customer preference. | Printed bills sent to outside printing/mailing service. | 0 | |
| 142 | Utility Billing | Billing & Rate Management | Generation of file for printed bills (outsourced function). | 0 | ||
| 143 | Utility Billing | Billing & Rate Management | Proration of bills for partial billing periods. | 0 | ||
| 144 | Utility Billing | Billing & Rate Management | Delinquency and aging reports. | 0 | ||
| 145 | Utility Billing | Billing & Rate Management | Late payment management: penalties, interest. | 0 | ||
| 146 | Utility Billing | Billing & Rate Management | Past due notices/shut-off warnings. | 0 | ||
| 147 | Utility Billing | Billing & Rate Management | Support for final bills. | 0 | ||
| 148 | Utility Billing | Payment Processing | Online portal for credit card/ACH payments. | 0 | ||
| 149 | Utility Billing | Payment Processing | Support for in-office payments (check, cash, card). | 0 | ||
| 150 | Utility Billing | Payment Processing | Autopay/recurring payment option. | 0 | ||
| 151 | Utility Billing | Payment Processing | Integrated credit card processing. | 0 | ||
| 152 | Utility Billing | Payment Processing | Real-time payment posting. | 0 | ||
| 153 | Utility Billing | Payment Processing | Receipt generation. | 0 | ||
| 154 | Courts Management | Courts Case Management | Create and track cases (traffic & code violations). | 0 | ||
| 155 | Courts Management | Courts Case Management | Track case status, events, and dispositions. | 0 | ||
| 156 | Courts Management | Courts Case Management | Support for multiple charges per case. | 0 | ||
| 157 | Courts Management | Courts Case Management | Citation import for case creation. | 0 | ||
| 158 | Courts Management | Scheduling & Docketing | Calendar management for court hearings. | 0 | ||
| 159 | Courts Management | Scheduling & Docketing | Generate and manage court documents: summonses, warrants, notices. | 0 | ||
| 160 | Courts Management | Scheduling & Docketing | Auto-generation of dockets. | 0 | ||
| 161 | Courts Management | Scheduling & Docketing | Rescheduling, continuances, and time-stamping. | 0 | ||
| 162 | Courts Management | Adjudication | Template-based judgments, orders, letters. | 0 | ||
| 163 | Courts Management | Adjudication | Fine management: fines, fees, restitution, court costs. | 0 | ||
| 164 | Courts Management | Adjudication | Payment plans and installment tracking. | 0 | ||
| 165 | Courts Management | Adjudication | Payment integration with payment processors. | 0 | ||
| 166 | Courts Management | Adjudication | State and local required reports: DMV, other. | 0 | ||
| 167 | Human Resources | Position Management | Position Control, pay rate, and job description repository. | Position Control including partial-year positions. | 0 | |
| 168 | Human Resources | Position Management | Job requisition management and workflow. | Including validation against Position Control. | 0 | |
| 169 | Human Resources | Position Management | Automated posting of approved job requisitions to major job boards (e.g., Indeed, LinkedIn). | 0 | ||
| 170 | Human Resources | Recruiting | Online candidate registration and job applications. | 0 | ||
| 171 | Human Resources | Recruiting | Configurable knock-out questions and automated filtering of unqualified candidates. | 0 | ||
| 172 | Human Resources | Recruiting | Candidate self-service interview scheduling integrated with Outlook calendars. | 0 | ||
| 173 | Human Resources | Recruiting | Template-based and system-generated offer and rejection letters. | 0 | ||
| 174 | Human Resources | Recruiting | Automated candidate communications via SMS/text and emails. | 0 | ||
| 175 | Human Resources | Core HRIS | Employee master records (demographics, preferences, job history, certifications). | New employee information pre-populated from candidate information. | 0 | |
| 176 | Human Resources | Core HRIS | Configurable onboarding checklists and workflows. | 0 | ||
| 177 | Human Resources | Core HRIS | E-Verify integration via web services API. | 0 | ||
| 178 | Human Resources | Core HRIS | Employee self-service with workflow review and approvals of information provided. | Uploading of documents, maintain employee information, skills/certifications. | 0 | |
| 179 | Human Resources | Core HRIS | System-generated organization charts. | 0 | ||
| 180 | Human Resources | Core HRIS | Employee/manager self-service. | 0 | ||
| 181 | Human Resources | Core HRIS | Recertification reminders. | 0 | ||
| 182 | Human Resources | Core HRIS | Track city-owned property by employee. | 0 | ||
| 183 | Human Resources | Core HRIS | Performance management tools (goals, appraisals). | 0 | ||
| 184 | Human Resources | Core HRIS | Support for employee exit process: offboarding checklists, exit interviews, asset recovery. | 0 | ||
| 185 | Human Resources | Time & Attendance | Leave & accruals management (vacation, sick, FMLA, other). | Vacation, sick time, FMLA, Colorado paid leave. | 0 | |
| 186 | Human Resources | Time & Attendance | Leave requests and approvals. | 0 | ||
| 187 | Human Resources | Time & Attendance | Pension fund accruals. | Example: correct accumulation of base hours/base pay for police officers in pay periods with holidays. | 0 | |
| 188 | Human Resources | Time & Attendance | Configurable overtime rules by job/position. | 0 | ||
| 189 | Human Resources | Time & Attendance | Labor scheduling. | Applies to select employee populations, e.g., police. | 0 | |
| 190 | Human Resources | Time & Attendance | Time reporting (mobile and desktop). | Mandatory for hourly, by exception for salaried. | 0 | |
| 191 | Human Resources | Time & Attendance | Geofencing for mobile time reporting. | 0 | ||
| 192 | Human Resources | Time & Attendance | Supervisor review, edit, and approval of time reported. | 0 | ||
| 193 | Human Resources | Time & Attendance | Support for cross-midnight and multi-day shifts in scheduling and time reporting. | Automatic allocation of hours to correct pay period, rules for correct accrual of leave, overtime, or other premium pay. | 0 | |
| 194 | Human Resources | Time & Attendance | Tracking and pay handling of standby and on-call hours. | 0 | ||
| 195 | Human Resources | Time & Attendance | Alerts for attendance violations/exceptions. | Tardiness, early departures, overtime. | 0 | |
| 196 | Human Resources | Payroll & Benefits | Support for multiple payroll cycles/schedules. | Weekly, bi-weekly, semi-monthly, monthly (currently only bi-weekly). | 0 | |
| 197 | Human Resources | Payroll & Benefits | Calculation of gross-to-net pay. | 0 | ||
| 198 | Human Resources | Payroll & Benefits | Automatic tax calculations. | Specifically for Colorado. | 0 | |
| 199 | Human Resources | Payroll & Benefits | Direct deposit processing. | 0 | ||
| 200 | Human Resources | Payroll & Benefits | Payroll adjustment and retroactive pay handling. | 0 | ||
| 201 | Human Resources | Payroll & Benefits | Leave pay, overtime, and shift differentials. | Examples: referral bonus, relocation. | 0 | |
| 202 | Human Resources | Payroll & Benefits | Support for temporary pay increases. | 0 | ||
| 203 | Human Resources | Payroll & Benefits | Support for multiple types of payments. | Distribution of bonus pools, recognition & awards. | 0 | |
| 204 | Human Resources | Payroll & Benefits | Benefits administration (insurance, retirement plans). | Including reconciliation of payments to carriers to employee deductions. | 0 | |
| 205 | Human Resources | Payroll & Benefits | Support for benefits open enrollment process. | 0 | ||
| 206 | Human Resources | HR Compliance & Reporting | ACA, FLSA, FMLA, COBRA, and EEOC compliance. | 0 | ||
| 207 | Human Resources | HR Compliance & Reporting | 941, Colorado payroll tax, City retirement, FPPA (police pension) forms and filings. | Bi-weekly. | 0 | |
| 208 | Human Resources | HR Compliance & Reporting | 1099s, W-2s, W-4s, and other required tax forms and filings. | Year-end. | 0 | |
| 209 | Human Resources | HR Compliance & Reporting | Grant & fund tracking for funded positions. | 0 |
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Instructions
| RFP Appendix A - System Requirements - Instructions for Completion | |
| • For each requirement listed in the Requirements tab, please specify in which way your solution meets the requirement by placing an "X" in the appropriate column (F through I). | |
| • Feel free to add comments in column J to provide additional clarity. | |
| • Make sure you specify one (and only one) "X" for each requirement. Choose the category that best fits. |
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