City of Colleyville RFQ for Engineering of Little Bear Creek (Bedford Rd. Bridge) Project.pdf

CITY OF COLLEYVILLE

REQUEST FOR QUALIFICATIONS

RFQ #2026-002

Issued: September 6, 2026

Due Date: 2:00 p.m. September 29, 2026

PURPOSE OF REQUESTS

The City of Colleyville is seeking the services of qualified consultants for the final design and engineering of the Little Bear Creek (Bedford Road Bridge) Local- Let TxDOT project. Statements of

Qualification (SOQ) will be evaluated in accordance with the criteria set forth within this RFQ.

Event Description Time/Duration Date

First Public Advertisement One (1) Week September 6, 2026

Second Public Advertisement One (1) Week September 13, 2026

Deadline to submit written questions 5:00 p.m. September 17, 2026

Deadline to respond to questions 5:00 p.m. September 18, 2026

Third Public Advertisement One (1) Week September 20, 2026

Deadline to Submit SOQ and all required forms 2:00 p.m. September 29, 2026

Selection Committee to evaluate and rank all submitted SOQs Two (2) Weeks October 13, 2026

Contract negotiation with firm with highest ranked SOQ One (1) Week October 20, 2026

Anticipated contract awarded to selected firm. Date subject to the negotiation of contract terms and City Council meeting schedule.

7:30 p.m. November 4, 2026

City of Colleyville

100 Main Street

Colleyville, TX 76034

Engineering Division

City of Colleyville RFQ#2026-002

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Table of Contents

SECTION 1 – INTRODUCTION AND DESCRIPTION OF PROJECT

SECTION 2 – SCOPE OF WORK

1. Project Management, Coordination & Quality Control

2. Data Collection & Preliminary Engineering (Milestone 30%)

3. Environmental & Right-of-Way Support

4. Structural & Roadway Design (Milestone 60% - 90%)

5. Final PS&E Package Development (Milestone 100%)

SECTION 3 – TECHNICAL EXPERTISE

SECTION 4 – SELECTION PROCESS

SECTION 5 – REQUIREMENTS FOR STATEMENT OF QUALIFICATIONS

Factor 1: Project understanding and approach (10%) Factor 2: Project Manager’s (PM) experience with similar projects (25%) Factor 3: Experience of the Team members with similar projects (25%) Factor 4: Ability to meet project deadlines (20%) Factor 5: Team’s experience with TxDOT (5%?)

Factor 6: Firm’s experience with public engagement (15%)

SECTION 6 – IMPROPER COMMUNICATION AND CONTACTS

SECTION 7 – CONFLICTS OF INTEREST

SECTION 8 – DISCLOSURE OF INTERESTED PARTIES

SECTION 9 – PROPOSAL INSTRUCTIONS

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SECTION 1 – INTRODUCTION AND DESCRIPTION OF PROJECT

The City of Colleyville (“Local Government”, “City”) is seeking the services of qualified engineering consultants (“Engineer”, “Respondents”, ”Proposer”) for project development (“Project”) of the bridge reconstruction for Bedford Road, between Saddlebrook Drive and Somerset Blvd. ALONG WITH the proposed roadway alignment starting north of the intersection of Saddlebrook Drive and Bedford

Road, and terminating at the intersection of Somerset Blvd. and Bedford Rd. The purpose of this project is to reconstruct the bridge and adjoining roadways to bring the roadway and bridge deck heights at or above the floodplain of Little Bear Creek. A depiction of the project area is provided below:

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This project will be designed as one alignment. The project consists of the design and construction of a new bridge, and roadway within the project area to bring the roadway and bridge elevation at or above the floodplain.

Project development for the Little Bear Creek/Bedford Road Bridge shall include ROW coordination, ROW acquisition, environmental services, compliance with TxDOT standards, all permitting, the identification of utility conflicts (if any), design of an 8”waterline crossing of Little Bear Creek in order to abandon and remove current water line on the existing bridge structure, coordination with utility companies, outside agencies and stake holders. Coordination with property owner(s) will also be required including public involvement.

SECTION 2 – SCOPE OF WORK

The following generalized scope of services covers the work to prepare 30%, 60%, 90% and Issue for

Construction engineering plans and specifications for the solicited project, and meeting TxDOT and

FHWA specifications and requirements for bridge replacement. In addition to these milestones, assist the City with construction phase services of the project. The list below is not intended to be all-inclusive but provide the consultant and the city with a general understanding of the expectations and milestones of the engineering services requested.

1. Project Management, Coordination & Quality Control

The Engineer shall provide comprehensive project management, cross-agency coordination, and quality assurance throughout the life of the contract to keep the project on schedule and budget.

• Project Progress Reports: Submit monthly progress reports and invoices outlining the percentage of work completed per task, hours expended, and upcoming milestone targets.

• Coordination Meetings: Schedule, host, and document bi-weekly or monthly progress meetings with the Local Government and the TxDOT District coordinator.

• Agency Master Schedule: Maintain and update a critical path method (CPM) project schedule tracking design progress, TxDOT review cycles, environmental clearances, and utility resolution milestones.

• Quality Assurance/Quality Control (QA/QC): Implement a documented QA/QC plan. Ensure a senior structural engineer independent of the primary design team performs rigorous cross-checks on all H&H calculations, structural details, and quantity estimates prior to every milestone submission.

2. Data Collection & Preliminary Engineering (Milestone 30%)

The Engineer shall view foundational site data, coordinate local compliance, and establish structural and geometric design parameters.

• Site Survey & Mapping: Utilize existing topographic, right-of-way (ROW), and utility design surveys to establish horizontal and vertical controls. This information will be provided to the selected consultant from the city’s preliminary design contract.

• Geotechnical Investigation: Review existing core borings at proposed abutment and pier locations to determine soil stratification and skin friction values.

• Hydrologic & Hydraulic (H&H) Analysis: Review H&H modeling using HEC-RAS to evaluate

5 | P a g e the 10-year, 50-year, and 100-year flood events. Evaluate the hydraulic design, structural freeboard, and scour potential from the city’s information collected with the preliminary design contract.

• AFA support: Continue to provide the city with support through the AFA process.

• Design Criteria Determination: Establish project design criteria in accordance with TxDOT

Roadway Design Manual Chapter 12.

3. Environmental & Right-of-Way Support

The Engineer shall prepare documentation to assist TxDOT and the Local Government in clearing environmental and land obstacles.

• Right-of-Entry Support: Prepare exhibits to help the local agency secure temporary right-of-entry from adjacent landowners for field studies.

• Environmental Data Compliance: Compile and submit biological, archeological, and water resource data to the TxDOT District to facilitate National Environmental Policy Act (NEPA) clearance.

• ROW & Easement Maps: Identify potential property conflicts. Prepare parcel maps and legal descriptions for any permanent ROW or temporary construction easements required for local agency acquisition.

• Utility Coordination: Identify existing utilities. Assist the local government in coordination of potential utility conflicts, and secure necessary conflict agreements.

4. Structural & Roadway Design (Milestone 60% - 90%)

The Engineer shall develop detailed structural designs and roadway tie-ins using standard TxDOT components to minimize local maintenance burdens.

• Bridge Substructure Design: Engineer foundations (drilled shafts or piling), abutments, and interior bents using TxDOT Bridge Design Standards.

• Bridge Superstructure Design: Design the bridge deck, span lengths, and barrier rails using

TxDOT precast concrete standards (e.g., box beams, slab beams, or I-girders) and compliant

TxDOT Bridge Rails.

• Roadway Tie-ins: Design horizontal and vertical alignments for the bridge approaches.

Transition the new structure safely back to the existing local roadway geometry.

• Traffic Control Plan (TCP): Develop a phased construction sequence or detour plan. If a detour is utilized, evaluate local detour routes for safety and capacity.

• Review of project documents such as project manual, OPCC, and engineering plans.

5. Final PS&E Package Development (Milestone 100%)

The Engineer shall compile final construction documentation for bidding and execution by TxDOT.

• Final Plan Sheets: Deliver a complete, signed, and sealed engineering plan set including Title, Estimate & Quantity (E&Q), Standard Detail Sheets, H&H summary, and structural details.

• TxDOT Specifications: Compile the project specification package using standard TxDOT 2024

Standard Specifications, Special Specifications, and Special Provisions.

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• Construction Cost Estimate: Generate a detailed, itemized construction cost estimate using

TxDOT's average low bid unit prices.

• Structural Load Rating: Perform an HL-93 load rating of the final structure. Input the data into the TxDOT Bridge Load Rating system prior to project completion.

6. Project Deliverables Matrix

Phase Core Deliverables Reviewing Authority

30%

Phase

Design Criteria Matrix, H&H Report, Survey Base

Map, Geotechnical Report Local Government / TxDOT District

60%

Phase

Project Manual, OPCC, Bridge Typicals, Plan &

Profile Sheets, Utility Matrix Local Government / TxDOT District

90%

Phase

Pre-final Plan Set, TCP, Draft Specifications, Unit

Cost Estimate, Project Manual

Local Government / TxDOT District

& Bridge Division

100%

Phase

Sealed PS&E Package, Load Rating Report, P.E.

Certified Quantities

Local Government / TxDOT District

(For Let)

7. Construction Phase Services (Post-Letting)

The Engineer shall provide technical support to TxDOT and the Local Government during construction to ensure compliance with the approved PS&E package.

• Pre-Construction Meeting: Attend the initial project kickoff meeting to review unique site constraints, utility statuses, and the Traffic Control Plan.

• Shop Drawing & Submittal Review: Review and approve fabricator shop drawings for structural components, including precast concrete beams, bridge rail hardware, and elastomeric bearing pads.

• Requests for Information (RFIs): Respond to contractor RFIs regarding plan clarifications, structural dimensions, or material specifications within the standard TxDOT turnaround timeline

(typically 5 to 7 business days).

• Site Visits & Construction Discrepancies: Conduct periodic site observations at critical construction milestones (e.g., foundation drilling, beam placement, deck pours). Assist the City and TxDOT in resolving any unexpected field or foundation issues.

• As-Built Records: Review and incorporate contractor field markups to generate the final Record

Drawings for the Local Government’s permanent asset archive.

SECTION 3 – TECHNICAL EXPERTISE

Interested firms shall have extensive knowledge, expertise, and experience in the City of Colleyville and demonstrate 5+ years of experience in local-let TxDOT roadway projects, specifically in design of bridge crossings that meet TxDOT standards.

PERSONS OR FIRMS PRACTICING ARCHITECTURAL AND/OR ENGINEERING SERVICES

IN THE STATE OF TEXAS MUST POSSESS A PROPER REGISTRATION IN ACCORDANCE

WITH TEXAS LAWS.

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THIS PROCUREMENT OF PROFESSIONAL SERVICES SHALL COMPLY WITH

GOVERNMENT CODE CHAPTER 2254, SUBCHAPTER A, AND ALL FEDERAL

REQUIREMETNS INCLUDING THOSE DESCRIBED IN 23 CR PART 172 AND THOSE

RELATING TO PARTICIPATION BY THE AMERICANS WITH DISABILITIES ACT AND

ENVIRONMENTAL MATTERS.

SECTION 4 – SELECTION PROCESS

A Selection Committee comprised of the following City staff members will be formed to review and rank each proposal:

1. Director of Public Works/Parks

2. Senior Public Works Manager

3. City Engineer

4. Project Engineer

The Selection Committee will analyze, evaluate, and rank the SOQ’s based on the selection criteria and requirements established in Section 5 of this RFQ. The City will rank firms based on their qualifications and select the highest-ranked firm for negotiation.

Following the City Council’s consideration and authorization, and in accordance with Texas Government

Code 2254 for Professional and Consulting Services, staff will attempt to negotiate a scope a work and fee structure at a fair and reasonable price with the highest ranked firm. If a satisfactory agreement cannot be negotiated with the highest ranked firm for design services, the City shall formally end negotiations with the highest ranked firm, select the next most highly qualified firm and attempt to negotiate an agreement with that firm at a fair and reasonable price.

By submitting its Statements of Qualifications in response to this RFQ, respondent accepts the evaluation process as outlined in the following section, acknowledges, and accepts that determination of the “most qualified” firm may require subjective judgments by the City.

The City of Colleyville will not provide compensation or defray any costs incurred by any firm related to the response of this request. The City of Colleyville reserves the right to negotiate with any and all persons or firms. The City of Colleyville also reserves the right to reject any of all SOQ(s), or to accept any SOQ deemed most advantageous, or to waive any irregularities or informalities in the SOQ received, and to revise the process schedule as circumstances arise.

SECTION 5 – REQUIREMENTS FOR STATEMENT OF QUALIFICATIONS

Interested and qualified firms are required to submit electronically through the following website:

http://www.civcastusa.com. SOQs are limited to 30-letter size pages (front side only) of content. Table of

Contents, cover pages, divider pages, and required forms will not count towards the page limit. A cover letter does count toward the page limit.

Qualifications should provide a straightforward, concise description of the respondent’s ability to meet the requirements of this RFQ. Emphasis shall be on quality, completeness, clarity of content, responsiveness to the requirements, and understanding of the City’s needs. Below is a description of the evaluation criteria and weighting that will be used to score the SOQ’s. Respondents shall carefully read the information in the following evaluation factors and submit a complete Statement of Qualifications to all questions in this RFQ as formatted:

http://www.civcastusa.com/

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Factor 1: Project understanding and approach (10%)

• Submission requirements detailed in this RFQ met

• Page limit

• Submission of requested forms

Factor 2: Project Manager’s (PM) experience with similar projects (25%)

Provide the following information:

• Legal name of firm and date of firm formation

• Legal business description (Individual, Partnership, Corporation, Joint Venture, etc.)

• Location of Office that will be conducting the work

• Overview and brief history of the firm and firm’s experience

• PM’s Contact including phone number and email address

• Include resume for PM identifying previous experience on similar scope projects

• Provide verifiable examples of at least three (3) similar projects completed in the last five (5) years by the PM including:

o Project name and location o Description of project and service provided o Firm name if different than respondent o Date of completion or project status o Client name and contact person

Factor 3: Experience of the Team members with similar projects (25%)

• Organizational chart for personnel (including sub-consultants) who are to work on this project including licensure information.

• Names and roles of key personnel proposed to work on this project and their office locations.

• Include resumes for all key personnel and indicate any individuals who have had previous experience on similar scope projects.

• Provide verifiable examples of at least three (3) similar projects completed in the last five (5) years by the key personnel including:

o Project name and location o Description of project and service provided o Firm name if different than respondent o Date of completion or project status o Client name and contact person

Factor 4: Ability to meet project deadlines (20%)

• Provide a statement on the availability and commitment of the firm, its principal(s) and assigned professionals to undertake the project, reporting responsibilities and how the firm will interface with the City’s Project Manager. Regularly scheduled project meetings will be required.

• Provide staff availability to preform services.

Factor 5: Team’s experience with TxDOT (5%?)

• Provide proof of TxDOT Local Government Project Procedures (LGPP) certification of at least one of the firm’s Team members that will be working on each phase of this project.

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Factor 6: Firm’s experience with public engagement (15%)

• Explain how the team will promote public engagement for the project.

• Provide verifiable examples of at least three (3) completed projects that involved holding in-person meetings with stakeholders such as open house, and public meetings to solicit feedback on the project’s goals, ideas, and discuss plan recommendations.

SECTION 6 – IMPROPER COMMUNICATION AND CONTACTS

The following rules of contact shall apply during the procurement, which began upon the date of issuance of this RFQ and will be completed with the execution of an Agreement for Professional Services. These rules are designed to promote a fair and unbiased procurement process. Contact includes face-to-face, telephone, facsimile, electronic mail (email), or formal written communication.

The specific rules of contact are as follows:

1. After issuance of the RFQ, no Respondents or any of its team members may communicate with another Respondent or its team members with regard to either the RFQ or the team’s SOQ, except that subcontractors that are shared between the two or more Respondent teams may communicate with their respective team members so long as those Respondents establish a protocol to ensure that the subcontractor will not act as a conduit of information between the teams (contact among

Respondents’ organizations is allowed during the City sponsored information meetings).

2. Respondents shall correspond with the City regarding the RFQ only through the City’s and

Respondent’s designated representatives (which for the City shall be the designated representative identified in Section 9 of this RFQ).

3. Commencing with the issuance of this RFQ and continuing until the earliest of:

a. Award and execution of an Agreement for Professional Services,

b. Rejection of all Proposals by the City, and

c. Cancellation of the procurement, no Respondent or representative thereof shall have any ex parte communications regarding the

RFQ with any person or firm listed in Section 7, except for communications expressly permitted by the RFQ. Any Respondent engaging in such prohibited communications may be disqualified at the sole discretion of the City.

4. Throughout the RFQ process, the Respondents shall not contact any City officer or City employee, including those listed in Section 7, including employees, representatives and members of the stakeholders, regarding the project: Notwithstanding the foregoing, pursuant to Section 9, respondents may submit electronically through the following website:

http://www.civcastusa.com for questions related to this RFQ.

5. Any communications determined to be improper, at the sole discretion of the City, may result in disqualification.

6. Any official information regarding the Project will be disseminated from the City on letterhead and will be in writing and signed by the City’s authorized representative or designee.

7. The City will not be responsible for any oral exchange or any other information or exchange that occurs outside the official process specified herein.

SECTION 7 – CONFLICTS OF INTEREST

Local Government Code Ch. 176

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The Texas Ethics Commission adopted the attached Conflict of Interest Questionnaire (Form CIQ) pursuant to Texas Local Government Code Chapter 176, as amended. For questions about these forms, please see the Texas Ethics Commission at:

https://www.ethics.state.tx.us/data/forms/conflict/CIQ.pdf

Respondent shall answer each question in the attached form CIQ in relation to the following individuals and submit a completed form with its Proposal:

Local Government Officer Title Local Government Officer Title

Bobby Lindamood Mayor Ben Graves Councilmember

Brandi Elder Mayor Pro Tem Tim Raine Councilmember

Scotty Richardson Deputy Mayor Pro Tem Jerry Ducay City Manager

Mark Alphonso Councilmember Mark Wood Assistant City Manager

Kimberly Holt

Gunderson Councilmember Adrienne Lothery Assistant City Manager

Michael Miller Chief of Police Patrick Stotts Information Systems

Manager

Nicole Porell Municipal Court

Administrator Mark Cantrell Fire Chief

Lisa Escobedo Director Public Works

& Parks

Cassie Smith Chief Financial Officer

Jesse Perez Human Resources

Director

Ben Bryner Community

Development Director

Jack Pawlowski Library Director

Selection Committee Members Not Listed Above Include:

1. Elijah Dorminy - Senior Public Works Manager – City of Colleyville

2. Larry Wright, P.E., CFM - City Engineer – City of Colleyville

3. Earl Escobar, P.E. - Project Engineer – City of Colleyville

The City will verify all consultant’s eligibility under state and local law and ensure no consultant is considered that has been suspended or debarred from receiving federal contracts, subcontracts, or assistance due to misconduct like fraud, theft, or bribery.

SECTION 8 – DISCLOSURE OF INTERESTED PARTIES

Prior to a vote by the City Council to enter into an Agreement for Professional Services, the Proposer must submit a “Certificate of Interested Parties” Form online at https://www.ethics.state.tx.us/filinginfo/1295/, in accordance with Texas Government Code Section 22252.908, as amended. Within 30 days of receipt of the form, the City must submit a copy to the Ethics Commission.

SECTION 9 – PROPOSAL INSTRUCTIONS

The City of Colleyville will accept proposals until 2:00 p.m. on Tuesday, September 29, 2026. All submittals, including Respondent questions, must be submitted electronically through the following website: http://www.civcastusa.com. Questions will not be accepted or responded to over the phone or via email.

https://www.ethics.state.tx.us/data/forms/conflict/CIQ.pdf https://www.ethics.state.tx.us/filinginfo/1295/

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This website will also be updated with responses to questions or addenda. It is the sole responsibility to the Respondent to periodically check for addenda which may have been posted on the Civcast USA website.

Submittals not received on or before the specified deadline stated above will not be accepted (no exceptions). Respondent is responsible to ensure delivery by the date and time included.

PERSONS OR FIRMS PRACTICING ARCHITECTURAL AND/OR ENGINEERING

SERVICES IN THE STATE OF TEXAS MUST POSSESS A PROPER REGISTRATION IN

ACCORDANCE WITH TEXAS LAWS.

All responses to this Request for Qualifications as well as any questions, clarifications, or requests for general information are to be directed to:

Elijah Dorminy

City of Colleyville Public Works 100 Main Street, 2nd Floor Colleyville, Texas 76034

E-mail: edorminy@colleyville.com Telephone: (817) 503-1104

The City of Colleyville will not provide compensation or defray any costs incurred by any firm related to the response of this request. The City of Colleyville reserves the right to negotiate with any and all persons or firms. The City of Colleyville also reserves the right to reject any of all SOQ(s), or to accept any SOQ deemed most advantageous, or to waive any irregularities or informalities in the SOQ received, and to revise the process schedule as circumstances arise

The City reserves the right to reject any or all submittals, to compare the relative merits of the respective responses, and to choose a Respondent which will best serve the interests of the City. Each response to this RFQ shall be done at the sole cost and expense of each proposing Respondent and with the express understanding that no claims against the City of Colleyville for reimbursement will be accepted.

mailto:edorminy@colleyville.com