CITY OF CLEVELANDDepartment of Parks & RecreationREQUEST FOR PROPOSALS (RFP)ADA Pool Lift Procurement & InstallationRFP Number: 2025-RFP - D/B-153 Issue Date: Oct. 22, 2026 Proposal Due Date: 12/04/2026 Proposal Due Time: 4:00 PM E.S.T.

Department:

City of Cleveland Department of Parks & Recreation Contact Person:

Jim Clark Deputy Commissioner of Aquatics Email:

jclark3@clevelandohio.gov Phone:

(216) 664-3018

Table of Contents Project Overview

Scope of Work

Equipment Specifications

Contractor Requirements & Responsibilities

Proposal Submission Requirements

Timeline & Deadlines

Contact Information

Proposal Evaluation Criteria

General Terms & Conditions

Appendices

1. Project OverviewThe City of Cleveland, Department of Parks & Recreation, is soliciting proposals from qualified, experienced, and licensed vendors to furnish and, if applicable, install Americans with Disabilities Act (ADA) compliant pool lifts at designated municipal aquatic facilities throughout the City of Cleveland.The purpose of this Request for Proposals (RFP) is to obtain competitive proposals for the procurement of commercial-grade ADA-compliant pool lifts that improve accessibility, promote inclusive recreation, and ensure compliance with all applicable federal, state, and local accessibility requirements. This project supports the City's ongoing commitment to providing safe, equitable, and accessible recreational opportunities for all residents and visitors.

The city intends to purchase approximately (26) Twenty-Six Final quantities, delivery locations, and installation requirements will be determined prior to contract award.

If installation services are included within the final scope of work, the selected contractor shall provide a complete turnkey solution including site assessment, equipment delivery, installation, testing, commissioning, staff training, and warranty support. If installation is not included, the successful proposer shall provide delivery of all equipment and associated documentation as specified herein.

All proposed equipment shall comply with the most current applicable requirements of:

Americans with Disabilities Act (ADA)

2010 ADA Standards for Accessible Design

Applicable provisions of the Ohio Building Code and Ohio Accessibility Code

National Electrical Code (NEC), where applicable

OSHA regulations

Manufacturer installation requirements

All other applicable federal, state, and local laws, regulations, and codes

The successful proposer shall provide equipment designed for long-term commercial operation within public aquatic facilities and capable of withstanding continuous outdoor or indoor use, as applicable.

The City reserves the right to increase or decrease quantities, modify installation requirements, reject any or all proposals, waive informalities, negotiate with one or more proposers, or cancel this solicitation if determined to be in the best interest of the City.

2. Scope of WorkThe selected contractor shall furnish all labor, materials, equipment, transportation, supervision, documentation, and incidentals necessary to successfully complete the work described in this RFP.

The scope of services shall include, but is not necessarily limited to, the following components.

A. ProcurementThe Contractor shall furnish (26) ADA-compliant commercial pool lifts or approved equal products meeting or exceeding the minimum specifications identified within this RFP.

Each proposed lift shall include all components necessary for complete operation including, but not limited to:

Lift assembly

Anchor system

Anchor cover

Seat assembly

Armrests

Footrest

Seat belt or safety restraint

Waterproof hand control

2 Rechargeable batteries

Battery charging station

Installation hardware

Manufacturer manuals

Warranty documentation

Required accessories

All equipment shall be new, unused, and free from defects.

B. Site AssessmentIf installation is included, the Contractor shall conduct a comprehensive site assessment at each designated facility before installation begins.

The assessment shall include, at a minimum:

Evaluation of existing pool deck conditions

Verification of concrete thickness

Review of existing utilities

Measurement of ADA-required clear floor space

Verification of required setbacks

Identification of any site constraints

Confirmation that installation location meets manufacturer recommendations

The Contractor shall promptly notify the City of any conditions that may affect installation or long-term operation of the equipment.

C. DeliveryEquipment shall be delivered to the following location(s):

Indoor Pools:

Outdoor Pools:

The Contractor shall coordinate all deliveries with the City's designated project representative.

All deliveries shall include unloading, inspection, and staging locations designated by the City.

Any damaged equipment shall be replaced at no additional cost.

D. Installation (If Applicable)Should installation be included within the final contract, the Contractor shall provide complete installation services in accordance with manufacturer recommendations and applicable building codes.

Installation responsibilities shall include:

Site preparation

Core drilling (if required)

Anchor installation

Bonding and grounding

Assembly of lift components

Battery charging system installation

Operational testing

ADA compliance verification

Cleanup of work area

Restoration of disturbed surfaces

Coordination with City staff

The Contractor shall obtain all permits required for installation unless otherwise directed by the City.

E. Commissioning and AcceptanceUpon completion of installation, the Contractor shall perform comprehensive operational testing of each lift.

Testing shall verify:

Proper lift operation

Battery charging functionality

Full range of motion

Emergency stop operation

Waterproof control functionality

Compliance with ADA operational requirements

Safe transfer capability

Proper anchoring

The Contractor shall demonstrate proper operation of each lift to designated City personnel before final acceptance.

F. TrainingIf installation is included, the Contractor shall provide on-site training for Parks & Recreation staff.

Training shall include:

Daily operation

Safe transfers

Charging procedures

Routine inspection

Preventive maintenance

Emergency procedures

Basic troubleshooting

Manufacturer recommendations

Training materials shall be provided in both printed and electronic formats.

G. Warranty and CloseoutUpon project completion, the Contractor shall provide:

Manufacturer warranty documents

Operation manuals

Maintenance manuals

Parts lists

Recommended maintenance schedule

Warranty contact information

Final inspection documentation

Equipment serial numbers

Record drawings (if applicable)

The Contractor shall remain available during the warranty period to respond to warranty-related service requests in accordance with the manufacturer's warranty provisions.

3. Equipment SpecificationsThe City of Cleveland seeks proposals for commercial-grade, ADA-compliant pool lifts designed for continuous operation in public aquatic facilities. All proposed equipment shall be new, unused, of current manufacture, and free from defects in materials and workmanship. Refurbished, remanufactured, or previously installed equipment will not be accepted unless expressly authorized in writing by the City.

The equipment furnished under this solicitation shall meet or exceed all applicable requirements of the Americans with Disabilities Act (ADA), the 2010 ADA Standards for Accessible Design, manufacturer recommendations, applicable building and electrical codes, and all federal, state, and local regulations governing accessibility and public safety.

Manufacturers identified within this RFP are provided solely for reference to establish minimum quality and performance expectations. Equivalent products meeting or exceeding the requirements of this solicitation may be proposed and will receive equal consideration.

A. General Equipment RequirementsEach proposed pool lift shall, at a minimum:

Be specifically manufactured for permanent or semi-permanent commercial aquatic facility applications.

Be designed for installation at public swimming pools owned and operated by the City of Cleveland.

Be capable of safe operation in chlorinated, saltwater, or chemically treated aquatic environments, as applicable.

Include all hardware, mounting systems, anchors, batteries, chargers, controls, and accessories necessary for complete operation.

Be capable of repeated daily operation during the City's seasonal aquatic programming.

Be constructed using corrosion-resistant materials designed for long-term exposure to moisture, pool chemicals, ultraviolet light, and outdoor weather conditions where applicable.

B. ADA ComplianceAll proposed equipment shall fully comply with the requirements of the Americans with Disabilities Act (ADA), including but not limited to the 2010 ADA Standards for Accessible Design relating to accessible means of entry into swimming pools.

Compliance shall include, at minimum:

Independent operation by individuals with disabilities whenever possible.

Accessible transfer from the pool deck to the lift seat.

Safe lowering into and raising from the water.

Operation from both the pool deck and while seated in the lift.

Required clear deck space surrounding the lift.

Installation in an accessible location connected to an accessible route.

The Contractor shall certify that all proposed equipment complies with applicable ADA accessibility requirements.

C. Performance RequirementsEach proposed lift shall meet or exceed the following minimum operational requirements:

Weight Capacity Minimum lifting capacity of 300 pounds.

A lifting capacity of 400 pounds or greater is preferred and may be considered an added benefit during evaluation.

Seat PositionThe lift seat shall:

Adjust to a transfer height between 16 inches and 19 inches above the finished pool deck.

Provide a stable transfer surface.

Allow safe boarding from a wheelchair or other mobility device.

Water SubmersionThe lift shall lower the user to a minimum depth of 18 inches below the stationary water level while maintaining stability and safe operation.

Water DepthThe lift shall be suitable for installation in locations where water depth does not exceed manufacturer recommendations and applicable ADA requirements. The proposed installation location(s) will be identified by the City prior to award.

D. Controls and OperationThe pool lift shall be designed for simple, reliable, and safe operation.

At minimum, each unit shall include:

Waterproof handheld control.

Fully submersible operating control.

Controls operable from both the deck and while seated in the lift.

Controls requiring less than five (5) pounds of operating force.

Clearly identified directional buttons.

Smooth lifting and lowering operation.

Controlled rotation between deck and pool.

Emergency stop capability.

Battery-powered systems shall include rechargeable batteries and charging equipment designed for commercial use.

E. Construction MaterialsTo maximize service life and reduce maintenance requirements, all structural components shall be manufactured using high-quality corrosion-resistant materials.

Preferred construction includes:

Marine-grade stainless steel.

Powder-coated aluminum components.

UV-resistant plastics.

Corrosion-resistant fasteners.

Non-slip surfaces where applicable.

Materials shall be capable of withstanding prolonged exposure to pool chemicals, moisture, and weather without excessive corrosion, deterioration, or structural degradation.

F. Seat and User FeaturesEach lift shall include:

Molded seat designed for user comfort.

Folding armrests.

Adjustable or removable footrest.

Safety seat belt or equivalent restraint system.

Rounded edges to reduce injury risk.

Smooth surfaces that can be easily cleaned and disinfected.

Where available, ergonomic seat designs intended to improve user comfort are preferred.

G. Battery and Charging SystemEach lift shall include:

Minimum two rechargeable batteries.

Commercial battery charging station.

Battery status indicator.

Manufacturer-approved charging equipment.

Replacement batteries shall remain commercially available throughout the warranty period.

H. Installation ComponentsIf installation services are included within the final contract, the Contractor shall provide all required installation materials including:

Anchor assembly.

Anchor cover.

Mounting hardware.

Core drilling equipment (if required).

Bonding hardware.

Electrical grounding components where applicable.

Manufacturer installation templates.

Required sealants and adhesives.

No additional hardware required for normal installation shall be purchased separately by the City.

I. DocumentationEach proposal shall include:

Manufacturer product literature.

Technical specification sheets.

Shop drawings, if applicable.

Installation instructions.

Operation manual.

Preventative maintenance recommendations.

Warranty documentation.

Parts list.

Recommended replacement parts.

Electronic copies shall be provided in PDF format.

J. WarrantyThe successful proposer shall provide written warranty information with its proposal.

At minimum, warranty coverage shall include:

Manufacturer warranty on equipment.

Warranty covering defects in materials and workmanship.

Warranty on batteries, controls, and mechanical components.

If installation is included, a minimum one (1) year workmanship warranty covering anchors, mounting hardware, and installation-related deficiencies.

Proposers offering extended warranty coverage shall clearly identify available options.

K. Approved Equal ProductsManufacturers listed within this solicitation are intended only to establish the desired level of quality, performance, durability, and ADA compliance.

Proposers offering equivalent products shall submit sufficient documentation demonstrating that the proposed equipment meets or exceeds every specification contained within this RFP.

The City reserves the sole right to determine whether a proposed product is considered an acceptable equivalent.

L. Inspection and AcceptancePrior to final acceptance, the City reserves the right to inspect all delivered equipment to verify compliance with this RFP.

Equipment may be rejected if it:

Fails to meet the specifications contained herein.

Arrives damaged.

Is incomplete.

Does not operate as represented.

Does not comply with applicable ADA requirements.

Rejected equipment shall be replaced by the Contractor at no additional cost to the City.

4. Contractor Requirements & ResponsibilitiesThe successful proposer shall be responsible for providing all labor, supervision, materials, equipment, transportation, permits (if applicable), documentation, and incidentals necessary to successfully complete the work described in this Request for Proposals.

The Contractor shall perform all work in a safe, professional, and workmanlike manner consistent with industry best practices, manufacturer recommendations, and all applicable federal, state, and local laws.

A. Contractor QualificationsProposers shall demonstrate experience in supplying and/or installing commercial ADA-compliant aquatic accessibility equipment.

At a minimum, the Contractor shall:

Have a minimum of three (3) years of experience performing work of similar size and complexity.

Demonstrate successful completion of comparable projects involving commercial swimming pool accessibility equipment.

Employ personnel qualified to perform the work specified herein.

Be authorized to sell and service the proposed equipment.

Maintain all licenses required by the State of Ohio and applicable local jurisdictions.

The City reserves the right to verify qualifications and references prior to contract award.

B. Site AssessmentIf installation services are included within the final contract, the Contractor shall perform a comprehensive site assessment at each designated aquatic facility before beginning installation activities.

The assessment shall include, but not be limited to:

Verification of existing pool deck conditions.

Confirmation of concrete thickness and structural suitability.

Identification of underground utilities or potential conflicts.

Verification of ADA-required clear floor space.

Confirmation of required setback distances.

Evaluation of drainage conditions.

Review of equipment access for installation.

Identification of any unforeseen conditions affecting installation.

Any discrepancies or field conditions affecting the work shall be immediately reported to the City's Project Manager.

C. Permits and Code ComplianceUnless otherwise directed by the City, the Contractor shall obtain all permits, inspections, and approvals necessary to complete the work.

The Contractor shall ensure compliance with all applicable:

Americans with Disabilities Act (ADA)

Ohio Building Code

Ohio Accessibility Code

National Electrical Code (NEC)

Occupational Safety and Health Administration (OSHA)

Local building regulations

Manufacturer installation requirements

Failure to obtain required permits or inspections shall be the responsibility of the Contractor.

D. Installation Responsibilities (If Applicable)Where installation services are included, the Contractor shall provide complete turnkey installation.

Responsibilities shall include:

Delivery of all equipment.

Protection of existing facilities.

Layout verification.

Core drilling, if required.

Anchor installation.

Proper bonding and grounding.

Equipment assembly.

Battery charging station installation.

Operational testing.

Site cleanup.

Restoration of disturbed areas.

Final inspection with City representatives.

Installation shall be performed strictly in accordance with manufacturer recommendations.

E. Safety RequirementsThe Contractor shall maintain a safe work environment throughout the duration of the project.

Safety responsibilities include:

Securing work areas from public access.

Maintaining safe pedestrian routes.

Following OSHA regulations.

Proper use of personal protective equipment.

Safe operation of equipment.

Immediate correction of unsafe conditions.

Reporting accidents or incidents to the City.

The Contractor shall be solely responsible for the safety of its employees, subcontractors, equipment, and work activities.

F. Insurance RequirementsPrior to beginning work, the successful proposer shall furnish certificates of insurance demonstrating coverage acceptable to the City.

Coverage should include, at a minimum:

Commercial General Liability

Workers' Compensation

Employer's Liability

Automobile Liability (if applicable)

Umbrella or Excess Liability (if required by the City)

Insurance shall remain in force for the duration of the contract.

The City may require that it be named as an Additional Insured where applicable.

G. Bonding and GroundingIf installation services are included, the Contractor shall ensure all bonding and grounding requirements are completed in accordance with applicable electrical codes and manufacturer recommendations.

All electrical work shall be performed by qualified personnel when required.

H. Warranty RequirementsThe Contractor shall provide written warranty documentation covering both equipment and installation.

At a minimum:

Manufacturer warranty on pool lift equipment.

Manufacturer warranty on batteries and charging equipment.

Minimum one (1) year warranty covering installation workmanship, anchor stability, and installation-related defects.

Clearly defined warranty service procedures.

Contact information for warranty claims.

Warranty service shall be provided within a reasonable time following notification by the City.

I. Staff TrainingIf installation is included, the Contractor shall provide on-site training for designated City personnel.

Training shall include:

Safe operation of the pool lift.

Charging procedures.

Daily inspection procedures.

Routine maintenance.

Emergency lowering procedures (if applicable).

Troubleshooting common operational issues.

Manufacturer recommendations for long-term care.

Training materials shall be provided in printed and electronic formats.

J. Documentation and CloseoutUpon completion of the project, the Contractor shall provide:

Equipment manuals.

Installation manuals.

Warranty certificates.

Maintenance schedules.

Parts lists.

Serial numbers for all installed equipment.

Final inspection documentation.

Recommended preventative maintenance procedures.

Manufacturer contact information.

The project shall not be considered complete until all required documentation has been submitted and accepted by the City.

K. ReferencesThe Contractor shall provide a minimum of three (3) references for projects completed within the past three (3) years involving commercial pool lifts or similar ADA accessibility equipment.

The City reserves the right to contact references and inspect previous installations before making an award determination.

5. Proposal Submission RequirementsProposals shall be prepared in a clear, organized, and professional manner. The City of Cleveland reserves the right to reject any proposal that is incomplete, fails to address the requirements of this Request for Proposals (RFP), or does not provide sufficient information for the City to evaluate the proposer’s qualifications and proposed solution.

Proposals shall remain valid for a period of ninety (90) calendar days following the proposal submission deadline unless otherwise specified by the City.

The City may request clarification, additional documentation, or interviews with one or more proposers as part of the evaluation process.

A. Proposal FormatTo facilitate a fair and consistent evaluation, proposals should be organized in the following order:

Cover Letter

Company Profile and Qualifications

Technical Proposal

Cost Proposal

Project Schedule

References

Warranty Information

Required Forms and Certifications

Supporting Documentation

The City encourages concise, well-organized proposals that directly address each requirement contained within this solicitation.

B. Cover LetterEach proposal shall include a signed cover letter on company letterhead containing the following information:

Company name

Business address

Primary contact person

Telephone number

Email address

Federal Tax Identification Number

Statement confirming the proposal is valid for ninety (90) days

Signature of an individual authorized to legally bind the company

The cover letter should briefly describe the firm's qualifications and understanding of the project.

C. Company QualificationsThe proposer shall provide information demonstrating its ability to successfully perform the work described in this RFP.

At a minimum, include:

Company history

Years in business

Description of services offered

Organizational structure

Number of employees

Relevant experience with ADA-compliant pool lift projects

Experience working with municipalities, public agencies, or recreational facilities

Manufacturer certifications or authorized dealer status, if applicable

D. Technical ProposalThe Technical Proposal shall clearly describe the equipment and services being offered.

The proposal shall include:

Manufacturer name

Model number

Product literature

Technical specification sheets

Documentation demonstrating ADA compliance

Equipment dimensions

Weight capacity

Battery and charging specifications

Materials of construction

Standard accessories included

Optional accessories available

Installation methodology (if applicable)

Proposed project approach

Description of any exceptions to the specifications

Any deviations from the requirements of this RFP shall be clearly identified.

E. Cost ProposalThe Cost Proposal shall provide a complete itemized breakdown of all costs associated with the project.

At a minimum, pricing shall include:

Unit price for each pool lift

Quantity proposed

Delivery costs

Installation costs (if applicable)

Site assessment costs (if applicable)

Staff training costs

Shipping or freight charges

Optional equipment pricing

Extended warranty pricing (if applicable)

Total proposed contract price

The City reserves the right to negotiate pricing with the selected proposer.

F. Project ScheduleEach proposer shall submit a proposed project schedule identifying anticipated milestones including:

Contract execution

Shop drawing or submittal review (if applicable)

Equipment manufacturing

Delivery

Site assessment

Installation

Testing and commissioning

Staff training

Final project completion

The schedule shall identify the estimated duration of each activity and the anticipated overall project completion date.

G. Product DataEach proposal shall include manufacturer documentation sufficient to verify compliance with the requirements of this RFP.

Documentation shall include:

Product specification sheets

Product brochures

Installation manuals

Operation manuals

Maintenance recommendations

Warranty documentation

Manufacturer certifications

Product photographs (optional)

The City may request additional documentation during the evaluation process.

H. Experience and ReferencesThe proposer shall provide a minimum of three (3) references for projects of similar size and complexity completed within the past three (3) years.

For each reference, provide:

Organization name

Project location

Contact person

Title

Telephone number

Email address

Brief description of the project

Date completed

Description of services performed

The City reserves the right to contact any reference listed within the proposal.

I. Insurance and LicensingThe proposer shall provide documentation demonstrating compliance with all applicable licensing and insurance requirements.

Documentation shall include, as applicable:

Certificate of Insurance

Business license

Contractor license(s)

Manufacturer authorization

Workers' Compensation coverage

Evidence of good standing to conduct business in the State of Ohio

J. Required Forms and CertificationsThe successful proposer shall complete and submit all forms required by the City of Cleveland as part of the procurement process.

Depending upon final procurement requirements, these may include:

Non-Collusion Affidavit

Debarment Certification

Equal Opportunity forms

W-9

Conflict of Interest Disclosure

Other City-required procurement documents

If these forms are not required at the time of proposal submission, they shall be completed prior to contract execution.

K. Submission InstructionsProposals shall be submitted no later than the date and time identified in this RFP.

Proposals may be submitted in one of the following formats, as specified by the City:

Sealed hard-copy proposal delivered to the address identified in Section 7 of this RFP; or

Electronic PDF submission to the designated City email address or procurement portal.

Late proposals may be deemed non-responsive and may not be considered.

The City assumes no responsibility for proposals delayed due to mail delivery, courier service, electronic transmission issues, or other circumstances beyond the City's control.

6. Timeline & DeadlinesThe following schedule represents the City's anticipated procurement timeline for this project. The City reserves the right to modify any dates identified below by written addendum if deemed necessary.

A. Questions Regarding the RFPAll questions regarding this solicitation shall be submitted in writing to the City’s designated contact person identified in Section 7.

Questions received after the published deadline may not receive a response.

Responses to questions that materially affect this solicitation may be issued through a written addendum. It shall be the responsibility of each proposer to acknowledge receipt of all addenda submitted with its proposal.

B. Proposal Submission DeadlineProposals must be received by the city no later than:

Date: 12/04/2026 Time: 4:00 PM Time Zone: Eastern Standard Time (EST) Late proposals may be considered non-responsive and may be rejected without further consideration.

The City is not responsible for delays resulting from mail delivery, courier services, internet outages, or other circumstances beyond its control.

C. Proposal EvaluationFollowing the proposal submission deadline, the city will review all responsive proposals to determine compliance with the requirements of this RFP.

During the evaluation process, the City reserves the right to:

Request clarification of proposal information.

Request additional documentation.

Conduct interviews with one or more proposers.

Request product demonstrations.

Conduct reference checks.

Visit previously completed installations.

Negotiate scope or pricing with the highest-ranked proposer.

Submission of a proposal does not obligate the City to award a contract.

D. Anticipated AwardThe City anticipates awarding a contract to the proposer whose proposal is determined to provide the best overall value, considering the evaluation criteria established within this solicitation.

Award of a contract shall be contingent upon, but not limited to:

Availability of funding.

Successful completion of contract negotiations.

Submission of all required documentation.

Approval by the appropriate City officials.

The City reserves the right to reject any or all proposals or to cancel this solicitation at any time if such action is determined to be in the best interest of the City.

E. Project CompletionThe successful proposer shall complete all required work within the timeframe established by the executed contract.

If installation services are included, project completion shall include:

Delivery of all equipment.

Completion of installation.

Final inspection.

Operational testing.

Staff training.

Submission of all closeout documentation.

Final acceptance by the City.

The anticipated project completion date is:

May 14, 2027 Any proposed deviations from the anticipated schedule shall be clearly identified within the proposer's submission.

7. Contact InformationAll communications regarding this Request for Proposals (RFP), including requests for clarification, written questions, requests for site visits, and proposal submissions, shall be directed to the City's designated Procurement Contact identified below.

To ensure a fair and competitive procurement process, proposers shall communicate only with the individual identified in this section unless otherwise authorized by the City. Contact with other City employees, elected officials, or evaluation committee members regarding this solicitation may result in disqualification.

Procurement ContactName: Jim Clark Title: Deputy Commissioner of Aquatics Department:

City of Cleveland Department of Parks & Recreation Address:

601 Lakeside Ave. Room 8 City, State, ZIP:

Cleveland, Ohio 44114 Telephone:

(216) 664-3018 Email:

jclark3@clevelandohio.gov Requests for Information (RFI)All questions concerning this solicitation shall be submitted in writing via email to the Procurement Contact no later than the date identified in Section 6 – Timeline & Deadlines.

To ensure all prospective proposers receive the same information, responses to substantive questions may be issued in the form of a written addendum. Oral interpretations, verbal statements, or informal discussions shall not be considered binding upon the City.

It is the responsibility of each proposer to monitor the City's procurement website and acknowledge receipt of all issued addenda before submitting a proposal.

Site VisitsIf installation services are included within the final scope of work, the City may schedule optional or mandatory site visits to designated aquatic facilities.

Site visit information, including dates, times, meeting locations, and attendance requirements, will be provided through an addendum or other written communication issued by the City.

Failure to attend a mandatory site visit, if required, may result in a proposal being deemed non-responsive.

Proposal SubmissionProposals shall be submitted in accordance with the instructions contained in this RFP and must be received by the City no later than the proposal submission deadline identified in Section 6.

Proposals may be submitted by one of the following methods, as determined by the City:

Sealed hard-copy submission delivered to the address listed above.

Electronic submission in PDF format through the City's designated procurement portal or email address.

Late submissions may not be accepted.

Reservation of RightsThe City of Cleveland reserves the right to:

Reject any or all proposals.

Waive minor informalities or irregularities.

Request clarification or additional information from any proposer.

Negotiate with one or more proposers.

Cancel or reissue this solicitation.

Modify the scope of work prior to contract award.

Award a contract in whole or in part.

Make the award determined to be in the best interest of the City.

Submission of a proposal constitutes acknowledgment and acceptance of all terms and conditions contained within this Request for Proposals unless specifically identified as an exception within the proposer's submission.

AppendicesThe following appendices shall accompany this Request for Proposals and become part of the solicitation package:

Appendix A – Pricing Proposal FormTo be completed by each proposer and submitted with its proposal.

The form should include:

Vendor Information

Manufacturer

Model Number

Quantity Proposed

Unit Price

Extended Price

Delivery Cost

Installation Cost (If Applicable)

Optional Equipment

Extended Warranty Cost

Total Proposed Cost

Proposed Delivery Time

Appendix B – Reference FormEach proposer shall provide a minimum of three (3) references for comparable projects completed within the past three (3) years.

The form should include:

Organization Name

Contact Person

Title

Telephone Number

Email Address

Project Location

Date Completed

Brief Project Description

Equipment Installed

Appendix C – Insurance RequirementsPrior to contract execution, the selected proposer shall provide certificates of insurance meeting the City's minimum insurance requirements, including Commercial General Liability, Workers' Compensation, Employer's Liability, and Automobile Liability (if applicable).

Appendix D – City of Cleveland Required Procurement FormsIf required by the Division of Purchases & Supplies, the successful proposer shall complete all applicable procurement documents, which may include:

Non-Collusion Affidavit

Debarment Certification

W-9

Conflict of Interest Disclosure

Any additional forms required by the City at the time of award