ADA_Pool_Lift_Procurement_and_Installation.pdf

2025-RFP - D/B-153

ADA POOL LIFT PROCUREMENT AND INSTALLATION

City of Cleveland

Department of Parks and Recreation

601 Lakeside Ave

Cleveland, OH 44114

RELEASE DATE: October 22, 2026

DEADLINE FOR QUESTIONS: November 16, 2026

RESPONSE DEADLINE: December 4, 2026, 4:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/clevelandoh

City of Cleveland

ADA Pool Lift Procurement and Installation

I. Overview

II. Program & Scope of Services

III. Proposal Schedule

IV. Proposal Submission Requirements

V. Other Conditions and Information

VI. Proposal Selection Criteria

VII. OEO Compliance

VIII. Proposal Submittals

Attachments:

A - City of Cleveland ADA Compliance Pool Lifts RFP Revised 9-28-2026

#2025-RFP - D/B-153

Title: ADA Pool Lift Procurement and Installation

1. Overview

1.1. Summary

Introduction The City of Cleveland, Department of Parks & Recreation, is soliciting proposals from qualified, experienced, and licensed vendors to furnish and install Americans with Disabilities Act

(ADA) compliant pool lifts at designated municipal aquatic facilities throughout the City of

Cleveland.

The purpose of this Request for Proposals (RFP) is to obtain competitive proposals for the procurement of commercial-grade ADA-compliant pool lifts that improve accessibility, promote inclusive recreation, and ensure compliance with all applicable federal, state, and local accessibility requirements. This project supports the City's ongoing commitment to providing safe, equitable, and accessible recreational opportunities for all residents and visitors.

The city intends to purchase approximately (26) Twenty-Six Final quantities, delivery locations, and installation requirements will be determined prior to contract award.

If installation services are included within the final scope of work, the selected contractor shall provide a complete turnkey solution including site assessment, equipment delivery, installation, testing, commissioning, staff training, and warranty support. If installation is not included, the successful proposer shall provide delivery of all equipment and associated documentation as specified herein.

All proposed equipment shall comply with the most current applicable requirements of:

• Americans with Disabilities Act (ADA)

• 2010 ADA Standards for Accessible Design

• Applicable provisions of the Ohio Building Code and Ohio Accessibility Code

• National Electrical Code (NEC), where applicable

• OSHA regulations

• Manufacturer installation requirements

• All other applicable federal, state, and local laws, regulations, and codes

The successful proposer shall provide equipment designed for long-term commercial operation within public aquatic facilities and capable of withstanding continuous outdoor or indoor use, as applicable.

The City reserves the right to increase or decrease quantities, modify installation requirements, reject any or all proposals, waive informalities, negotiate with one or more proposers, or cancel this solicitation if determined to be in the best interest of the City.

1.2. Background

Description of Need:

The purpose of this Request for Proposals (RFP) is to obtain competitive proposals for the procurement of commercial-grade ADA-compliant pool lifts that improve accessibility, promote inclusive recreation, and ensure compliance with all applicable federal, state, and local accessibility requirements. This project supports the City's ongoing commitment to providing safe, equitable, and accessible recreational opportunities for all residents and visitors.

Possible Separate Bid Packages:

Based on any opportunity agreed upon with the Director of the Mayor’s Office of Capital Projects, the

Design-Builder shall be responsible to evaluate the advantages and disadvantages of the need for separate bid packages that best serve the economic interests of the City.

Existing Documentation Brief:

1.3. Contact Information

James Clark Deputy Commissioner of Aquatics 601 Lakeside Ave. Room 8 Cleveland, OH 44114 Email: jclark3@clevelandohio.gov Phone: (216) 664-3018

Department:

Parks and Recreation

Department Head:

Alexandria Nichols Director

1.4. Timeline

Release Project Date October 22, 2026

Pre-Proposal Meeting (Non-Mandatory) November 4, 2026, 2:00pm

City of Cleveland Parks and Recreation Conference

Room 8

Site Visit (Non-Mandatory) November 6, 2026, 11:30am

All City of Cleveland Pools as listed in supplemental documents

Question Submission Deadline November 16, 2026, 4:00pm

Question Response Deadline November 30, 2026, 4:00pm

Proposal Submission Deadline December 4, 2026, 4:00pm mailto:jclark3@clevelandohio.gov tel:(216)664-3018

2. Program & Scope of Services

2.1. Program

COPY FROM WORD DOC

2.2. Stages

COPY FROM WORD DOC

2.3. Administrative Phase Requirements

COPY FROM WORD DOC

2.4. City Agencies (Cleveland)

The Design-Builder shall consult in detail with the Director of the Mayor’s Office of Capital Projects

(MOCAP) and/or his designee and carefully analyze any information furnished by the Owner concerning the specific requirements of the Project, including but not limited to, design, construction, scheduling, budgetary, or operational requirements, limitations, and objectives. The Division of Architecture and Site

Development (DASD) will coordinate the project and will work closely with the Design-Builder in all phases of the development. The Design-Builder shall comply with all standards and directives established and issued by the Division of Architecture and Site Development. The City of Cleveland may retain an

Owner’s Representative Team to perform functions of DASD as needed.

This facility is located within the corporate limits of Cleveland, Ohio and all work shall comply with all local, state and/or federal standards and ordinances and revised codes, including but not limited to Ohio

Revised Code (O.R.C.) Chapter 153, as applicable to the scope of work. Compliance with these standards is mandatory by the Design-Builder and any resources needed to gain design compliance shall be borne by the Design-Builder.

3. Proposal Schedule

3.1. Questions

The deadline for any and all questions, including if this RFP should contain any discrepancies or omissions, or if the intended meaning of any part of this RFP is unclear or in doubt, shall be Monday, November 16, 2026 at 4:00 pm Local Time. Questions should be directed/addressed via City's OpenGov e-Procurement Portal Question & Answer feature.

3.2. Deadline

Proposals must be received no later than Friday, December 4, 2026 at 4:00 pm Local Time. No proposals will be accepted after that time unless the City has extended the deadline by a written addendum. The

City reserves the right to refuse any submission not delivered by the deadline.

PROPOSALS OR UNSOLICITED AMENDMENTS TO PROPOSALS ARRIVING AFTER THE

CLOSING WILL NOT BE ACCEPTED

All proposals shall be submitted electronically via City's OpenGov e-Procurement Portal

Proposal documents shall in in PDF format and submitted via City's OpenGov e-Procurement Portal

Submit the Services Proposal and Fee Proposal as described in the “Proposal Submission Requirements” section of this RFP. Fee Proposals shall be a separate pdf file from the Services Proposal. File names must clearly identify the firm’s name which file is the Services Proposal and which is the Fee Proposal.

3.3. Pre-Proposal Conference and Site Visit

A non-mandatory Pre-Proposal Conference for this project will be held onMonday, November 16, 2026 at

4:00 pm Local Time.

A non-mandatory Pre-Proposal Site Visit of the project site will be held on Monday, November 16, 2026 at 4:00 pm Local Time. This will be the only opportunity to visit the project site. Leave adequate time for parking and security. The address is:

This visit is for observation only. No discussions on-site shall be deemed official. All questions must be submitted in writing and will be responded to within an addendum to this RFP.

https://procurement.opengov.com/portal/clevelandoh/projects/299640

4. Proposal Submission Requirements

4.1. Components

COPY FROM WORD DOC

4.2. Organization of Proposal

The Proposer should carefully read all instructions and requirements and furnish all information requested. If a Proposal does not comply with all terms, conditions, and requirements for submittal, the

City may consider it unacceptable and may reject it without further consideration. Marketing documents, such as brochures, advertisements, etc. shall not be permitted.

4.3. The City’s Right and Requirements

The Director, at his/her sole discretion, may require any Proposer to augment or supplement its proposal or to meet with the City’s designated representatives for interview or presentation to further describe the

Proposer’s qualifications and capabilities. The requested information, interview, meeting, or presentation shall be submitted or conducted, as appropriate, at a time and place the Director specifies.

Furthermore, the City reserves the right to modify the scope of services at any time before execution of a contract to add, delete, or otherwise amend any item(s), as it deems necessary, in its sole judgment, and in the best interests of the City.

The City reserves the right, at its sole discretion, to reject any proposal that is incomplete or unresponsive to the requests or requirements of this RFP. The City reserves the right to reject any or allproposals and to waive and accept any informality or discrepancy in the proposal or the process as may be in the City’s best interests.

4.4. Proposal as a Public Record

Under the laws of the State of Ohio, all parts of a proposal, other than trade secret or proprietary information and the fee proposal may be considered a public record which, if properly requested, the City must make available to the requester for inspection and copying. Therefore, to protect trade secret or proprietary information, the Proposer should clearly mark each page - but only that page - of its proposal that contains that information. The City will notify the proposer if such information in its proposal is requested, but cannot, however, guarantee the confidentiality of any proprietary or otherwise sensitive information in or with the proposal. Blanket marking of the entire proposal as “proprietary” or “trade secret” will not protect an entire proposal and is not acceptable.

5. Other Conditions and Information

5.1. Formats for Deliverables

All deliverables for all Components shall be submitted in native software formats (e.g.: “~.pdf” AND

“~.dwg” AutoCAD® for Drawing files; “~.pdf” AND “~.shp” ESRI® Shapefiles AND “~.gdb” ESRI®

Geodatabases AND “~.mxd” and/or “~.aprx” ESRI® maps/projects AND Microsoft Word® “~.doc” for

Specification files and Meeting Minutes; “~.pdf” AND Microsoft Project® for Project Schedules; “~.pdf”

AND “~.xls” for cost estimates) via electronic download at the end of each Component as Record

Deliverables. Files may be compressed in a “~.zip” file format.

5.2. Standard of Care

The standard of care of the services provided by the Consultant shall meet or exceed that level commonly expected of professional architects and engineers licensed to practice in the State of Ohio. The Consultant shall assume the role of state of Ohio licensed “Architect-of-Record,” “Engineer-of-Record,” and/or

“Designer-of-Record” as applicable for all work performed under the contract. All documents requiring permits for the work performed under the contract shall bear a current, active professional seal recognized and as required by the State of Ohio.

The Design-Builder shall assume the role of Design-Builder for all work performed under the contract and all entities that comprise the Design-Build team shall be licensed in the State of Ohio as required. All documents for the work performed under the contract shall bear a current, active professional seal recognized and as required by the State of Ohio.

Where delegated design type work is part of the scope of service that delegated design (unless specifically called out by the City) must be as part of the Design-Builder’s scope and fee. Including any A-E sealed drawings, permitting, coordination, and other requirements.

Upon request, the Design-Builder shall make field observations and conduct investigations, as required, to evaluate existing conditions during all Stages. Through the services of a sub-Consultant the Design-

Builder shall provide environmental assessment services to determine the extent and impact of the presence of hazardous materials within a project area. Individuals performing these services must be fully licensed to perform the services needed and shall work with the Design-Builder and the DASD to prepare scopes of work and cost estimates for remediation work.

5.3. Meeting Minutes

The Design-Builder (or designated Consultant) shall record and issue meeting minutes for all meetings, conferences, and conference calls attended by the Design-builder to all attendees. The designated entity is responsible for distribution and follow-up related to its’ sub-consultants and the City for action items, requested information, RFIs, schedules, and other Project updates.

The Design-Builder shall attend and participate in project meetings with various City departments/divisions and/or public meetings as required during all Stages and Phases.

5.4. Project Schedule

Design-Builder shall submit within ten (10) calendar days after the award and/or execution of the

Contract a Project Schedule which shall include:

A. Proposed duration of each Phase in calendar days.

B. Milestone dates including submittal review periods which incorporate Consulate QAQC periods.

C. Allowance for reasonable time required for all reviews/approvals by all authorities including (3) weeks for City Design reviews.

D. Allowance for bid and permit time, assuming 60 days for bidding and 45 days for permit.

E. Allowance for a general Construction timeframe.

The Design-Builder shall produce, maintain, update biweekly, and submit the Project Schedule at each

Stage and Phase of the project, or as requested by the City or the Owner’s Representative Team. The

Design-Builder and its’ Consultant(s) is responsible for coordination and QAQC of its’ disciplines and related Contract Documents, as well as assurance of staffing availability to meet project goals and deadlines.

A full Gantt construction schedule with milestones and critical path shall be submitted within ten (10) calendar days of mobilization of construction activities. The Design-Builder shall produce, maintain, update biweekly, and submit the Project Schedule at each Stage and Phase of the project, or as requested by the City or the Owner’s Representative Team.

5.5. Management of the Budget

The Design-Builder shall be responsible for managing the Project Budget, and shall, during each Stage per the Scope of Design-Build Services described in this RFP:

• Provide Cost Estimates which break down cost by work area and/or system, and then organize in

CSI format appropriate to the level of project completion in Microsoft Excel, formatted for 8-1/2” x 11 paper.

• Review the Project Scope and Budget with the City and/or the Owner’s Representative Team and provide back-up documentation.

• Adjust the Project Scope and modify documents as necessary to ensure alignment of Project

Scope with the Project Budget.

The City shall not consider any Stage or Phase of the Design-Build Services as complete, nor authorize the continuation of the Design-Builder’s Services, until satisfied that the Project Scope as defined in the

Contract Documents can be achieved within the Project Budget.

5.6. Design-Build Services Payments

Payments for Professional Services shall be made in accordance with the Consultant’s Proposed Fee.

Herein, “Phase,” “Scope Item,” “Component,” ”Service,” or related nomenclature are generally the same.

Consultant shall be responsible for management of the Professional Services Fee as follows:

A. Requests for Payment, to include (provide sample for City approval) at a minimum:

1.Fee Breakdown by Stage and Phase per Proposal. Including retaining and contingency as separate line items.

2. Total fees by Phase, Percent Complete, Amount Earned, Previous Fee Billing, and

Current Billing by Component. With associated subtotals below.

3. Reimbursable Expenses by Phase, broken down by Current, Prior, and Billed-to-Date.

4. Contingency, when used, broken out by each approved contingency scope item indicating

Total Fee, Percent Complete, Amount Earned, Previous Fee Billing, and Current Billing.

5. Amendments and Modifications beyond contingency, when needed, broken out into phases similar to B above.

6. City’s internal Project # and Contract #.

7. Only when hourly or if requested for auditing, staff logs/hours expended by phase requested. Do not provide if not Hourly Time and Expense.

8. A-E Consultant’s fees shall be separate from Contractor pay applications but are to be invoiced under the AIA G702 – or approved equal - format.

9. Consultant shall provide an invoice schedule within (10) calendar days of the accepted

Project Schedule for review of all phases. The invoice schedule does not need minutely updated unless major adjustments are needed.

10. Requests for Payment shall be submitted on a monthly basis, based on current progress, including reimbursable expenses, for each Phase. A current progress set or documentation may be requested for justification.

11. Final payment will be made only when all record and project close-out documents have been accepted by the City as complete.

12. Any portions of Fees or Reimbursable Allowances not utilized for any Phase may only be utilized in later Phase or Scope with prior written authorization by the City.

Payments may not exceed 90% of each Stage or Phase until the Phase or Stage is satisfactorily completed and accepted by the City. Final payment will be made only when all record and project close-out documents have been accepted by the City as complete. Any portions of Fees or Reimbursable

Allowances not utilized for any Stage or Phase may only be utilized in later Stages or Phases with prior written authorization by the City.

5.7. Design-Build Construction Services Payments

Design-Builder shall be responsible for management of the Construction Services Fee as follows:

1. Application and Certification for Payment similar to AIA G702 (provide sample for City approval).

2. Detailed Breakdown similar to AIA G703.

3. Breakout of 5% Retainage.

4. Breakout of 10% Contingency.

5. Updated Construction Schedule.

Payments may not exceed 90% of each Stage or Phase until the Phase or Stage is satisfactorily completed and accepted by the City. Final payment will be made only when all record and project close-out documents have been accepted by the City as complete. Any portions of Fees or Reimbursable

Allowances not utilized for any Stage or Phase may only be utilized in later Stages or Phases with prior written authorization by the City.

Professional services fee are to be separate from Construction payments. Professional services related to delegated design during Construction under the Design-Build contractor are not required to be separated nor enumerated.

5.8. Composition of Design-Build Team

While it is the responsibility of the proposers to determine the composition of their team, it is anticipated that the Design-Build team may include but not limited to:

• Design-Builder

• Architecture/Engineering

• Environmental/Hazardous Material Design-Builder

It is the prime consultant’s responsibility to determine the subconsultants/subcontractors required to complete this project.

5.9. As-Built and Closeout Documents

As-Built documents, including PDF drawings sets, CAD X-ref backgrounds and sheets, Revit models, OEM manuals and other pertinent closeout documents shall be sent electronically to the DASD within 30 days of the statement of Work Acceptance. No legal limitations shall be imposed for current nor future use by the City of Cleveland and its consultants.

5.10. Costs Incurred

The City is not liable for any costs incurred by any responding firms before execution of a contract and issuance of written Notice to Proceed.

5.11. Economy of Preparation

Proposals should be prepared simply and economically in 8-1/2" × 11" vertical format, providing straightforward, concise descriptions and information. Company brochures and marketing materials will not be accepted.

5.12. Agreement

The successful Design-Build Team shall be required to execute an agreement substantially in the form of the Sample Agreement and as amended to incorporate the full range of Design-Build services described in this RFP. Where a conflict arises between the terms and conditions of the RFP and the Design-Build

Contract then the terms and conditions of the RFP shall prevail, unless specifically addressed in the

Design-Build Services Contract.

5.13. Mailing Lists and Notifications

Mailing List is NOT exclusive. Qualified firms not on the list are encouraged to submit proposals for consideration and/or participate as team members. To assure that all modifications, notices and addenda are received, all interested firms that are included and not included on the list are required to notify Mr.

Mark Duluk, AIA, Manager, DASD and Brian Avery, AIA, Section Chief of Architecture DASD, in writing (via e-mail to mduluk@clevelandohio.gov and bavery@clevelandohio.gov) of their interest in the project. Said modifications, notices and addenda will be issued to those firms that have made their interest known. Firms that fail to confirm their interest risk not receiving important information regarding the project. The City will require the selected Design-Build Team to abide by this RFP and any subsequent modifications, notices and addenda.

5.14. Action Steps and Ownership of Work Product

The City reserves the right to contract for the performance of certain Stages or Phases, and delay or terminate future Phases pending the outcome of the design and cost estimation work. Furthermore, the

City reserves the right to award a contract for all Phases of the project, yet terminate the project at any time, upon written notice to the Design-Builder and making payment for all satisfactory services rendered to date of termination. All deliverables shall become the property of the City for use or distribution as it sees fit without limitations from the Design-Builder, other than usual disclaimers for reliance of accuracy of use of another person’s work product.

5.15. Site Review And On-Site Questions

It is the responsibility of the Design-Builder to be fully acquainted with the existing conditions of the project by conducting visual inspections and site visit(s) prior to proposal submission. These visits are for observation only. No discussions on-site shall be deemed official. All questions must be submitted in writing and will be responded to within an addendum to this RFP.

6. Proposal Selection Criteria

Interviews

Based on preliminary scoring of point-based items described above the City may create a short list of

Design-Build Teams and conduct interviews as warranted. Further instruction will be provided to the short listed Teams when notified of the forthcoming interview.

Proposal Acceptance

The City reserves the right to accept proposals, in whole or in part, to reject any or all proposals or portions thereof, to waive irregularities, informalities, and technicalities, to re-issue or to proceed to obtain the services(s) desired otherwise, and to negotiate separately, as necessary, to serve the best interest of the City of Cleveland. The Director may, at his sole discretion, modify or amend any provision of this notice, or the RFP. Firms whose proposals are not accepted will be notified in writing. For this

Request for Proposal, the proposal must remain valid for 180 days after submission.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Quality of Proposal

Quality of Proposal includes

Organization of the Team, Specific

Approach to this Project, Ability to

Perform the Scope of Services, Capacity to Perform Work, including consideration for current City project workload, and Special Commendations as defined in the “Proposal Submission

Requirements” section of this RFP.

Points Based 15 (15% of Total)

2. Credentials of Key Personnel

Credentials of Key Personnel including qualifications and experience of the

Project Team, particularly the project manager and construction general contractor who will be the lead person on this project, and their prior experience and demonstrated ability to perform the scope of work.

Points Based 25 (25% of Total)

3. Demonstrated Ability

Demonstrated history of successful relevant projects to meet proposed schedules and budgets.

Points Based 20 (20% of Total)

4. Proposed Schedule

Proposed Schedule to complete the work.

Points Based 10 (10% of Total)

5. Compensation / Fee

This item will be reviewed after the evaluations of qualifications have been completed.

Points Based 10 (10% of Total)

6. OEO Compliance

In Accordance with the City’s goal of increasing the level of certified

Cleveland Small Business, Minority

Business Enterprise, and Female

Business Enterprise participation in

City contracts, the Consultant shall strive to meet the following subconsultant/ subcontractor participation goals:

For the Design (professional architecture, engineering, and preconstruction services) portion of the contract:

• 10% certified CSB

• Note that firms which are

CSB/MBE or CSB/FBE are eligible for CSB participation and are strongly encouraged.

For the Construction portion of the contract:

• 15% certified MBE

• 7% certified FBE

• 8% certified CSB

Participation percentage is measure as the subcontractors’ contract value as a percentage of the total base bid contract value. Note that suppliers (i.e.

subcontractors providing material only, not labor) are evaluated, for OEO participation purposes at 60% of the supplier’s contract value.

IMPORTANT NOTE: Submissions evaluated as “non-responsive” and/or

“not making a good faith effort” will be eliminated from further consideration.

See “OEO Compliance” for additional information.

Points Based 20 (20% of Total)

7. OEO Compliance

7.1. CSB, MBE, or FBE Proposals for Professional Services Contracts:

A. Definitions: Unless defined in this paragraph or elsewhere in this solicitation of proposals, the following terms shall have the meaning(s) given them in the Cleveland Area Business Code, Chapter 187 of the Codified Ordinances of Cleveland, Ohio, 1976.

1. “City of Cleveland Small Business” or “CCSB.”

2. “Cleveland Area Small Business” or “CSB.”

3. “Cleveland Area Business Code” or “CAB Code.”

4. “Female Business Enterprise” or “FBE.”

5. “Minority Business Enterprise” or “MBE.”

6. “Office of Equal Opportunity” or “OEO.”

7. “Proposal” means an offer to contract with the City in response to this solicitation of proposals (whether called a “Request for Proposals,” “Request for Quotes,” or otherwise) for a personal (“professional”) services Contract.

8. “Proposer” means a Person submitting a Proposal to the City.

9. “Regional Cleveland Area Small Business” or “RCSB.”

B. Evaluation Credit: For the purpose of comparing competing Proposals only, the City’s contracting department may apply an Evaluation Credit of five percent (5%) of the total points awarded for a Proposal received from a CSB, MBE, or FBE. The contracting department shall apply evaluation credit according to the following criteria:

1. Where the City has evidence demonstrating past or present discrimination as to participation of MBEs or FBEs in specific types and categories of contracts, a contracting department may apply evaluation credit to a Proposal when the Proposer is a type of MBE or FBE, and proposing to participate in a type and category of contract, for which discrimination has been demonstrated. If a contracting department applies evaluation credit to one or more proposals from a MBE or FBE for a contract, it may not apply evaluation credit to any proposal from a

CSB under review for award of that contract.

2. If the City has no discrimination evidence described in paragraph 1 above permitting it to apply evaluation credit, a contracting department may apply evaluation credit to the proposal of any CSB(s) where the CSB has its principal office physically located within Cleveland’s municipal boundaries (a “CCSB”). If it does, no other proposer shall receive such evaluation credit.

3. If the City has no discrimination evidence described in paragraph 1 above permitting it to apply evaluation credit and no proposal from a CCSB, a contracting department may apply evaluation credit to the proposal of a CSB having its principal office physically located outside Cleveland’s municipal boundaries but within Cuyahoga County’s boundaries (a

“RCSB”).

C. Procedure: The contracting department may use the total points awarded for a proposal after applying evaluation credit to compare competing proposals to determine which proposal to recommend for a contract award. The City may use the evaluation of a proposal determined after applying evaluation credit to approve that proposal for a contract award. The application of evaluation credits shall not alter the contract amount of a proposal submitted by a proposer, or of the contract executed based on the proposal.

7.2. Proposer’s Good-Faith Effort

Each proposer shall make and document its good-faith efforts to meet any CSB, MBE, and FBE goal that applies to the contract for which it is submitting a proposal. The City may consider a proposer’s good-faith efforts to meet or exceed CSB, MBE, and/or FBE subcontractor participation goals set by the

Director of the Office of Equal Opportunity for the contract in recommending and approving a proposal for contract award.

“Good-faith effort” as used in this solicitation and any resulting contract shall mean and include, without limitation, the proposer’s:

A. Active efforts to obtain participation in the contract from CSBs, MBEs, and/or FBEs equal to or exceeding the specific goal(s) set for the contract;

B. Completion and submission in association with its proposal, as required, all reports, forms, and documents, including, but not limited to, employment reports, certified payrolls, and other information that the Director of the OEO may need to ascertain and verify the specific practical steps the proposer has taken or is taking to meet or exceed the CSB, MBE, and FBE goal(s) for the contract, and the proposer’s equal employment practices; and

C. Attendance at and participation in all required pre-contract award meetings.

D. The Director of the OEO may determine a proposer’s good-faith efforts regarding proposed CSB, MBE, and FBE participation in the contract and its employment practices, as provided under the

Cleveland Area Business Code, from the proposer’s documentation and actions, information obtained from other sources, and monitoring by the OEO, as applicable.

7.3. Incorporation of Cleveland Area Business Code; OEO Notice to Bidders & Schedules

The Cleveland Area Business Code, Chapter 187 of the Codified Ordinances Cleveland, Ohio, 1976, and the OEO Notice to Bidders & Schedules are incorporated in and made part of this solicitation and any resulting contract by this reference, as fully as if attached.

8. Proposal Submittals

8.1. Design Build Services Proposal*

*Response required

8.2. Design Build Fee Proposal*

*Response required

8.3. City Required Forms

8.3.1. NOTICE TO BIDDERS AND OEO SCHEDULES*

Please download the below documents, complete, and upload. COMBINE ALL FOUR SCHEDULES

INTO A SINGLE PDF.

• NOTICE_TO_BIDDERS_AND_OEO_S...

*Response required

8.3.2. NON-COMPETITIVE BID CONTRACT STATEMENT FOR CALENDAR

YEAR 2025*

Please download the below documents, complete, and upload.

• Non_Comp_2025f.pdf

*Response required

8.3.3. AFFIDAVIT*

Please download the below documents, complete, and upload.

• AFFIDAVIT_(2).pdf

*Response required

8.3.4. FEDERAL FORM W-9 *

*Response required

8.4. Northern Ireland Fair Employment Practices Disclosure

INSTRUCTIONS: Pursuant to Codified Ordinance Sec. 181.36, the information requested on this page must be supplied by all contractors and any subcontractors having more than a fifty percent (50%) interest in the proposed contract prior to any contract being awarded by the City of Cleveland. Any contractor or subcontractor who is deemed to have made a false statement shall be declared to have acted in default of its contract and shall be subject to the remedies for default contained in its contract. For failure to cure such a default, the contractor or subcontractor shall be automatically excluded from bidding for the supply of any goods or services for use by the City for a period of two (2) years.

8.4.1. CHECK WHICHEVER IS APPLICABLE:*

Select all that apply

☐ The undersigned or any controlling shareholder,* subsidiary, or parent corporation of the undersigned is NOT ENGAGED IN ANY BUSINESS OR TRADING FOR PROFIT IN NORTHERN IRELAND. (if paragraph A. is checked, proceed to the signature line.)

☐ The undersigned or any controlling shareholder,* subsidiary, or parent corporation IS ENGAGED IN

ANY BUSINESS OR TRADING FOR PROFIT IN NORTHERN IRELAND. (if paragraph B. is 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checked, please either check the stipulation contained in paragraph C. or attach documentation that shows that the undersigned has complied with the stipulation contained in paragraph C.)

☐ The undersigned and all enterprises identified in paragraph B. are TAKING LAWFUL AND GOOD

FAITH STEPS TO ENGAGE IN FAIR EMPLOYMENT PRACTICES WHICH ARE RELEVANT TO

THE STANDARDS EMBODIED IN THE "MacBRIDE PRINCIPLES FOR FAIR EMPLOYMENT IN

NORTHERN IRELAND." A copy of the MacBride Principles can be obtained from the Office of the

Commissioner of Purchases and Supplies. In lieu of checking this paragraph, the undersigned must attach documentation which the undersigned believes shows compliance with the stipulation contained in this paragraph C.

*Response required

8.4.2. By confirming, the proposer affirms that they are in compliant Northern

Ireland Fair Employment Practices.* ☐ Please confirm

*Response required

8.4.3. Northern Ireland - Proof of Compliance for Option 2 and/or Option 3* *Response required

8.5. Bid RFIs and Addendums

8.5.1. Confirm you have received, reviewed, accepted, and incorporated all RFP

RFIs, questions, and answers.* If applicable. State "yes" even if there were no RFIs or questions.

☐ Yes

☐ No

*Response required

8.5.2. Confirm you have received, reviewed, accepted, and incorporated all

Addendums?.* If applicable. State "yes" even if there were no Addendums.

☐ Yes

☐ No

*Response required