CITY_OF_CHEYENNE_BID_BOND_FORM.pdf

This is a Bid Bond Form from the City of Cheyenne, Wyoming, establishing the required security mechanism for the 2026 Aggregates procurement. The City is soliciting sealed bids for aggregates to support the Street and Alley Division, requiring a total of 9,500 tons comprising 3,500 tons of untreated sub-base and base materials for City pickup and 6,000 tons for Board of Public Utilities pickup. Bidders must comply with stringent ASTM standards for aggregate quality across multiple applications including portland cement concrete, bituminous pavements, surface treatments, base courses, drains, and riprap. The procurement specifies flexible pavement aggregates for collector or arterial streets must be sourced from granite quarries, while other applications accept crushed stone, gravel, or natural materials free of clay balls, vegetative matter, and deleterious substances. Questions are due April 2, 2026 at 5:00 PM, with sealed bids required by April 7, 2026 at 2:00 PM via the City's eProcurement Portal. No pre-bid meeting is scheduled. The City Council will consider award on April 13, the Finance Committee will review on April 21, and final approval is scheduled for April 27, 2026.

A bid guarantee of five percent of the total bid amount is required, submitted as either a certified cashier's check or bid bond from a surety company authorized to conduct business in Wyoming. Award will be made to the qualified, responsible Wyoming resident bidder submitting the lowest responsive bid, provided the resident's bid does not exceed five percent more than the lowest qualified nonresident bidder, establishing a Wyoming residency preference. Wyoming materials and products of equal quality receive preference over out-of-state products. Bidders must quote pricing on a per-unit cost and total cost basis for each line item. Liquidated damages are assessed at 0.10 percent per item per day or $30.00 per item per day, whichever is greater, for non-unavoidable delivery delays. Payment terms are net 30 days unless prompt payment discounts of less than 20 days are offered by the bidder. The procurement authority reserves the right to reject any or all bids, add or subtract quantities based on budget availability, and make award determinations based on cost per item.