City of Butler _ Compact Loader RFP (10_09_20.pdf

City of Butler C&S Project No.: B9501.030 Stand-On Compact Loader RFP October 2025

Request for Proposal for Equipment

Stand-On Compact Loader for the City of Butler, Georgia

OWNER: City of Butler

Equipment: Stand-On Compact Loader w/ Trencher Attachment

Proposal Due: December 4, 2025 at 2:00 PM

The City of Butler, Georgia (the City) is interested in purchasing a Stand-On Compact Loader w/

Trencher Attachment for the purpose of identifying municipal water service lines. The Stand-On

Compact Loader shall meet all aspects of the included requirements and specifications provided herein.

The City of Butler reserves the right to reject any and all proposals received.

1. Invitation to Submit Proposals

The City of Butler, Georgia will receive sealed proposals for a Stand-On Compact Loader w/ Trencher

Attachment until Thursday, December 4th, 2025 at 2:00 PM, local time. The City invites vendors to submit proposals responsive to the requirements set forth in this Request for Proposal.

Sealed proposals shall be submitted to: Vicki Wainwright, City Administrator

City of Butler

12 Cedar Street

Butler, Georgia 31006

All proposals must be marked “Stand-On Compact Loader RFP”. The envelope containing the proposal must bear on the outside the name and address of the vendor. No proposal may be withdrawn or modified in anyway after the deadline for proposal openings, and no faxed or emailed proposals will be accepted. Proposals received after the scheduled opening time and date will remain unopened and will not be considered.

All questions should be directed in writing to David Windham, Public Works Director at the City of

Butler at dwindham@cityofbutlerga.com before 5:00 P.M. on November 21st, 2025. Answers to all questions will be answered by email not later than 5:00 P.M. on November 26th, 2025

The City of Butler provides equal opportunity for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin, or veteran’s status. This policy ensures all segments of the business community have access to supplying goods and services needed by the City of Butler.

Equipment will be funded in part or whole by the Drinking Water State Revolving Fund administered by the Georgia Environmental Finance Authority. For this reason, the Equipment is subject to the

Build America, Buy America (BABA) Act. Build America, Buy America (BABA) Act requirements are included in this proposal as an attachment.

The City of Butler reserves the right to reject any and all proposals received.

2. Minimum Specifications

The following, at a minimum, will be included in the bid price:

- Tier 4 Diesel Engine, at least 23 HP

- Rubber Tracks w/ Minimum 9” Track Width

- Maximum Ground Pressure: 4.5 PSI

- Operating Weight of at least 3,000 lbs.

- Tipping Load of 2,800 lbs.

- Rated Operating Capacity (ROC) of at least 1,000 lbs.

- 36” Standard Bucket

- Minimum 7-gallon Fuel Tank

- Minimum Hydraulic Pump Capacity of 12 gpm

- Hydraulic Pressure of 2,800 gpm

- Minimum 6-gallon Hydraulic Tank

- Common Industry Interface Attachment Mounting System

- 1 year/1,500 Hour Standard Warranty

- Trencher Attachment w/ Minimum Digging Depth of 36”

- Minimum 1 year Parts and Labor Warranty for Trencher

- Delivery to the City of Butler

3. Alternate Items

Vendor may choose to bid and price separately any add-ons for additional warranties, maintenance agreements, maintenance equipment, mechanical, electronic, or hydraulic systems, or other support equipment that may seem beneficial. Vendor shall list and describe any variations or difference from the minimum specifications listed above.

mailto:dwindham@cityofbutlerga.com

4. Addenda

If the City determines that an amendment is required to this RFP, the City representative will post a written addendum on the City Website at www.cityofbutlerga.com and upon posting will be deemed to form part of this RFP. No amendment of any kind to the RFP is effective unless posted in a formal written addendum on the City Website. Upon submitting a Proposal, Proponents will be deemed to have received notice of all addenda that are posted on the City Website.

5. Proposal Requirements

- All proposals shall include vendor’s full specifications and total costs including shipping and any applicable fees

- Vendor shall include service and maintenance schedule of equipment, as well as any vendor-provided service and maintenance options.

- Proposals shall include the cost of the proposed equipment and any accessories or add-ons deemed important by the vendor. These shall all be itemized and listed separately

- Proposals shall include a tentative date for product delivery

- Submittals shall also include references of three (3) previous customers who have purchased similar equipment.

6. Proposals will be evaluated on:

- Conformance to Minimum Specifications listed in this RFP;

- Value added accessories, warranties, or other items in addition to the base equipment

- Cost of the equipment plus accessories, warranties, etc.;

- Date of Delivery;

- References from previous customers.

7. Conflict of Interest

Vendors shall disclose any potential conflicts of interest and existing business relationships they may have with the City. If requested by the City, vendors should provide all pertinent information regarding ownership of their company at the City’s request.

8. Negotiations & Contract Award

The City is under no obligation to accept any Proposal submitted. The City reserves the right in its sole discretion to waive informalities in, or reject any or all proposals, or to accept any Proposal deemed most favorable in the interest of the City or cancel the competition at any time without award. Thereafter, the City may issue a new Invitation Request, sole source, or do nothing.

http://www.cityofbutlerga.com/

Section 4 – Appendices

Appendices