City of Beaverton Police Policies Review Related to Force Response - Final P a g e | i

Date: August 28, 2022

City of Beaverton Police Policies Review Related to Force Response

PROPOSALS DUE: 3:00 PM ON SEPTEMBER 19, 2022

SUBMIT PROPOSAL TO

Jessie Karlovich jkarlovich@beavertonoregon.gov 12725 SW Millikan Way

Beaverton, OR 97076 Phone: (971) 291-2331

This document is available in alternate formats, such as large print, audiotape, oral presentations and electronic format.

To request an alternate format, please contact Jessie Karlovich at (971) 291-2331 or jkarlovich@beavertonoregon.gov

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• The established budget for this scope of work is approximately $50,000. The city may consider proposals that exceed the budget; however, these proposals should outline the cost of any additional tasks that exceed the proposed $50,000 scope of work.

Solicitation Coordinator

Jessie Karlovich, Program Specialist City of Beaverton PO Box 4755, Beaverton, OR 97005-4755 Phone: (971) 291-2331 jkarlovich@beavertonoregon.gov

GENERAL INFORMATION

The City of Beaverton is in the heart of the Tualatin Valley, midway between Mt.

Hood and the Oregon coast, just seven miles immediately west of Portland, Oregon. Beaverton is Oregon’s sixth largest city and the second largest incorporated city in Washington County. The City is located 20 miles from the Portland International Airport or eight miles from Hillsboro airport, all of which are easily accessed via multiple modes of transportation. Beaverton is home to more than 98,000 people of all ages and backgrounds.

The purpose of this review is to assess the effectiveness of existing accountability systems related to force response, including but not limited to investigation practices for force response incidents and officer-involved shootings, accusations of officer misconduct and public complaints, approaches around officer discipline, remedial or discipline-related training, and mental health crisis calls.

The city strives to advance diversity, equity and inclusion so that regardless of income, people will want to be part of this community to share in a high-quality life. This Request for Proposal offering is made available with this goal in mind.

Offering mailto:jmena@beavertonoregon.gov https://bidlocker.us/details/3055_Beaverton_Metro_Affordable_Housing_Bond_Senior_Housing_On_5Th_Project_Solicitation https://bidlocker.us/details/3055_Beaverton_Metro_Affordable_Housing_Bond_Senior_Housing_On_5Th_Project_Solicitation

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GENERAL INFORMATION

Solicitation Title:

Solicitation Coordinator:

Proposal Electronic Delivery:

Police Policies Review Related to Force Response Solicitation

Jessie Karlovich, Program Specialist

(971) 291-2331 jkarlovich@beavertonoregon.gov

City of Beaverton Jessie Karlovich – jkarlovich@beavertonoregon.gov 5th Floor, Mayor's Office Reception Desk 12725 SW Millikan Beaverton, OR 97005

Direct all questions regarding this solicitation to Jessie Karlovich

SCHEDULE

All proposals must be received by the date and time proposals are due to be considered

Police Policies Review Related to Force Response Solicitation Issued:

Proposals Due:

Anticipated Dates for Evaluation Committee meetings and proposer interviews:

Anticipated Notice of Awards:

Monday, August 29, 2022

Monday, September 19, 2022 by 3:00 pm (PDT)

September/October 2022

October 2022 mailto:jmena@beavertonoregon.gov mailto:jmena@beavertonoregon.gov https://www.zoomgov.com/j/1617953376?pwd=Zmk2cElOL3N0MG9mb2VaUkpEZjkvUT09

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TABLE OF CONTENTS Page Number

General Information ii

I. Scope of Project 1 II. Topic Areas 1 III. Process Requirements 2

IV. Proposal Requirements 3 V. Selection Process and Evaluation Criteria 5

VI. General Conditions 7

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It is expected that the project will assess the following systems related to force response: policies and protocols, data and tracking (including for racial profiling/ bias/equity), internal accountability, training and education, officer recruitment/ retention, community relationships/accountability/transparency, and any other aspects of policy or operations relevant to this review. It is also expected that all three Beaverton Police Department bureaus (Operations, Services, and Administration) will be included in the review.

The expected outcome is a final report with findings from the assessment of BPD systems, policies, and processes related to force response, along with recommendations for improvements and best practices and an implementation plan.

I. Scope of Project

1. Systems and processes for critical incidents/force response reviews

2. Internal review systems for other common force responses

3. Public and administrative complaints of officer misconduct related to force response

4. Response to civil lawsuits brought against the Department

5. Policies and practices related to:

a. Officer discipline

b. Training, including remedial or discipline-related training

c. Mental health crisis calls

d. Racial profiling, bias, and equity

6. General recommendations for improved performance, community relations, transparency, and organizational culture related to force response.

7. Recommendation on the possible development of a meaningful police advisory board/commission or related best practice approach.

II. Topic Areas https://content.civicplus.com/api/assets/576af8c8-fd3a-4ba4-a0cf-8bffb18ed94e https://content.civicplus.com/api/assets/576af8c8-fd3a-4ba4-a0cf-8bffb18ed94e

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III. Process Requirements

Consultant process should include the following at a minimum:

• Review of previous documents relevant to this assessment (e.g., SRO assessment, recommendations from the Human Rights Advisory Council, DEI Plan).

• Regular meetings throughout the project with staff from the City Manager’s Office to check in on the status of the project, identify barriers, and ensure the project is proceeding on time and on budget.

• Kick-off work session with City Council to discuss project workplan, key milestones, and desired outcomes, and to seek feedback on key stakeholder selection/engagement process.

• Stakeholder interviews with BPD, COB Council, COB leadership staff, and select Boards/Commissions leadership

• Community stakeholder interviews

• Document review*

• Site visit

• Interim findings for review by City Manager’s Office, Police Chief/BPD leadership, and Council

• Final report/recommendations issued to City Manager and presented to

Council and potentially key Boards/Commissions (up to four presentations in total).

Optional additions if there is sufficient capacity/budget:

• Post-report implementation planning workshop with leadership from the City Manager's Office, BPD leadership, and other key organizational leaders to support follow-through and sustainability

• Post-report community workshop with key community stakeholders

* Note: COB and BPD will ensure that all materials and documents produced for this project comply with State of Oregon privacy and public information statutes

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Experience

• Demonstrate relevant experience and previous work examples (written and virtual presentations) of reviews done for like-sized law enforcement organizations or similar work. Proposer must have a minimum of three years’ experience in similar work that addresses the key elements identified in this scope. Please include experience centering equity and community relationships in these reviews.

Proposer Qualifications:

• Summarize the background of the firm and credentials of project team.

Diversity of backgrounds, experience, and perspectives on the project team is preferred.

Project Approach and Understanding:

• Summarize project approach and understanding of the scope of services, plus any refinements the proposer feels is warranted. Highlight any innovative ideas to reduce costs or produce a better product.

Work Plan and Timeline:

• Demonstrate a practical approach by providing detailed information about proposed work plan, timeline, and ability/capacity to meet timelines.

Costs:

• Provide a detailed project budget for services. Please state assumptions clearly and include an hourly rate. Include proposer’s fee by phase and task, and total hours. Provide a separate cost estimate for the project’s “Optional Additions” listed above (i.e., post-report activities).

Additional Services:

• Provide a brief description of any other services the proposer could provide and an estimate of the hourly charge for each type of service.

Such services would be contracted on an “as needed” basis, to be provided and billed separately.

IV. Proposal Requirements

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All pages in the application must be numbered.

Signed and dated proposals must be submitted by 3:00 pm on September 19, 2022, to be considered responsive.

Submit completed application and documentation, with copies of all documents electronically to:

Jessie Karlovich jkarlovich@beavertonoregon.gov

Phone: (971) 291-2331 https://content.civicplus.com/api/assets/5688ee99-1011-4d00-aa7b-6b7ab690778d https://content.civicplus.com/api/assets/5688ee99-1011-4d00-aa7b-6b7ab690778d https://content.civicplus.com/api/assets/572f2a39-4ce8-4b8a-816b-04092ccd93c6 https://www.oregon.gov/ohcs/development/Documents/nofa/2022/Schedule-Real-Estate-Holdings-Schedule-Updated.xls

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V. Selection Process and Evaluation Criteria Upon receipt, all applications will be reviewed for adherence to the solicitation requirements. The selection process may take 4-8 weeks and include the following steps:

1. City staff – Threshold review

2. Evaluation Review Committee – Review, rank, and make selection recommendation

3. City Manager – Review the Evaluation Review Committee recommendation and determine whether to award a contract

The City of Beaverton and its partners at their sole discretion may employ the following selection process and evaluation criteria in recommending a project for award.

Projects will be evaluated and ranked based on at least the following:

• Qualifications and experience of the Proposer.

• Reasonableness and feasibility of all materials submitted including the project budget.

• Readiness to proceed with the project and assumptions regarding the project schedule.

• Content and quality of the proposal and all other materials submitted

The proposal receiving the highest ranking will have a greater likelihood of being recommended for a funding award.

Selection Process and Evaluation Criteria continued on page 6.

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1. Threshold Review:

Applications will be reviewed for meeting minimum threshold requirements.

This step is to ensure that applications have met the solicitation criteria prior to proposals being forwarded to the Evaluation Review Committee.

2. Evaluation Review Committee and Ranking:

Proposals meeting the minimum threshold requirements will be reviewed and evaluated.

• Evaluation Review Committee: The purpose is to review then rank proposals based on:

o All solicitation requirements and preferences, including racial equity and inclusion o Materials submitted o Evaluation Criteria

Consultant teams may be asked to make presentations to or interview with the Evaluation Review Committee.

3. Final Decision:

Staff will forward the recommendations and feedback from the Evaluation Review Committee for review by the city manager. The city manager will make the final decision on the award.

V. Selection Process and Evaluation Criteria Cont'd

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VI. General Conditions This solicitation is not a solicitation of competitive bids. Failure to abide by these General Conditions is grounds for disqualification. The City of Beaverton specifically reserves the right in its sole discretion to determine which proposal best serve the public good, and to:

A. Revise the solicitation, evaluation, or selection process including extending the deadline or canceling without selecting any projects.

B. Waive informalities and minor irregularities in the proposals received in response to this solicitation.

C. Disqualify without recourse or appeal any or all proposals.

D. Reject any or all proposals.

E. Determine the timing, arrangement, and method of any presentations.

F. Verify and investigate the qualifications of the proposer, and any of the information provided in the proposal.

G. Request best and final offers.

1. Every effort has been made to provide current and correct information;

however, Beaverton makes no representation or warranty with respect thereto.

2. All proposals received become the property of the City of Beaverton and are considered an official public record subject to inspection by the public in accordance with Oregon’s Public Records Law (ORS 192.311 to 192.478).

3. Restrictions on communication. Every effort has been made to include all the information necessary to prepare and submit a responsive proposal to this solicitation. If additional information is desired, or if you have a question about any of the information or requirements, direct your question to:

Jessie Karlovich jkarlovich@beavertonoregon.gov

City Manager's Office 12725 SW Millikan Way

Beaverton, OR 97076 Phone: (971) 291-2331

General Conditions continued on page 8.

Disclaimer

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4. During the course of this solicitation, proposers are cautioned not to undertake any activities or actions to promote or advertise their proposals; or to make any direct or indirect (through others) contact with review committee members (if named) or staff members of the City.

Proposers may only initiate contact with the person named in #3 above who will assess inquiries and determine further actions, if any.

5. The City will not hold “one-on-one” meetings with any proposer during the evaluation process except as part of a scheduled interview or presentation process involving all or a “short list” of proposers. The City may, however, ask individual proposer clarifying questions or obtain additional information about some specific point of a proposal.

6. The City accepts no responsibility or obligation to pay any costs incurred by any potential or eventual proposer in the preparation or submission of a proposal; or in complying with any subsequent request by the City for information or participation throughout the evaluation process.

VI. General Conditions Cont'd https://www.cityofbeaverton.gov/ https://www.beavertonoregon.gov/2299/Metro-Regional-Affordable-Housing-Bond