city of aurora purchase of new articulated boom lift for WTP.pdf

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Purchase of New Articulated Boom Lift for WTP Invitation For Bid Water Production 02000, 02074, 02213, 03545, 04500... show all

Project ID: 26-072

Release Date: Tuesday, August 25, 2026 · Due Date: Wednesday, September 23, 2026 11:00am

Posted Tuesday, August 25, 2026 11:20am

All dates & times in Central Time - Chicago

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Time Remaining: 14 days, 22 hours, 52 minutes

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1. INSTRUCTIONS TO BIDDERS

1.1. SUMMARY

1.2. TIMELINE

1.3. ACCEPTANCE OF BID PROPOSALS

The City of Aurora is seeking bids from qualified vendors for the purchase and delivery of one (1) new, electrically powered articulated boom lift in accordance with the specifications and requirements contained in this solicitation. The proposed equipment shall be new, unused, and of current production and shall meet or exceed all minimum specifications identified herein.

The successful Bidder shall furnish and deliver a complete and fully operational unit, including all standard equipment, specified accessories, manufacturer documentation, warranties, and any other components necessary for the safe and proper operation of the equipment. The boom lift shall comply with all applicable Federal, State, and industry safety standards and requirements.

Delivery shall be made to the location designated by the City within the timeframe specified in the solicitation.

Release Project Date: August 25, 2026

Question Submission Deadline: September 7, 2026, 11:00am

Question Response Deadline: September 14, 2026, 11:00am

Response Submission Deadline: September 23, 2026, 11:00am

a. Bidders intending to respond to this solicitation must create a free account with OpenGov Procurement. Registration is required to establish a communication link with the City. The Bidder, and not the City, is solely responsible for obtaining all addenda issued for this solicitation. Addenda and other relevant information will be posted through the City’s E-Procurement

Procurement Responses Awards Checklists Subscriptions Network U

9/8/26, 1:07 PM Project Detail https://procurement.opengov.com/portal/aurorail/projects/292558/document 1/6 https://procurement.opengov.com/signup?utm_source=chatgpt.com https://procurement.opengov.com/signup?utm_source=chatgpt.com https://procurement.opengov.com/ https://procurement.opengov.com/vendors/261395/proposals https://procurement.opengov.com/vendors/261395/awards https://procurement.opengov.com/vendors/261395/checklists https://procurement.opengov.com/vendors/261395/my-subscriptions https://procurement.opengov.com/vendors/261395/open-bids

System. Notifications of issued addenda will be emailed to all persons registered as following this bid. Failure of any Bidder to receive any addendum or interpretation shall not relieve the Bidder of any obligation under its submitted

Bid Proposal. All addenda issued shall become part of the Contract Documents.

Paper submissions will not be accepted.

b. Bids will be accepted only through the City’s E-Procurement System, OpenGov, up to the date and time specified in the solicitation. The official system clock within the City’s E-Procurement System shall govern all submission deadlines. Late submissions will not be accepted under any circumstances, including technical difficulties such as internet connectivity issues. The City strongly encourages Bidders to complete submissions well in advance of the deadline. All bids must include all requested information and all required forms, certificates, affidavits, and addendum acknowledgments to be considered responsive.

c. Bids shall be submitted on the forms provided and must include all required information and certifications. Bids submitted in any other manner, or failing to include all required information or certifications, may be rejected as non-responsive. Bids may be modified or withdrawn prior to the bid opening deadline through the City’s E-Procurement System. Each Bid shall include the legal name of the Bidder, complete mailing address, and electronic signature of a person legally authorized to bind the Bidder. The printed or typed name of the authorized signer shall also be provided.

d. The City of Aurora reserves the right to accept or reject any or all bids, in whole or in part, to accept alternate bids, and to waive any immaterial defect, technicality, informality, or irregularity in any bid received. Unless otherwise specified, the City reserves the right to hold bids for ninety (90) days following the bid opening date. By submitting a bid, the Bidder agrees to accept a Notice of Award if issued within this ninety (90) day period. The City further reserves the right to cancel this solicitation at any time without liability for any costs incurred by any Bidder in preparing or submitting a Bid Proposal. Each Bidder assumes sole responsibility for all costs associated with preparation and submission of its Bid Proposal.

e. While price is an important consideration, the City will also evaluate qualifications, experience, demonstrated capacity, responsiveness to the solicitation requirements, and overall ability to successfully perform the Work.

No Bid Proposal will be considered unless the Bidder provides evidence satisfactory to the City demonstrating the necessary facilities, experience, equipment, personnel, and financial resources required to perform the Work. The

Bid will be awarded to the lowest responsive and responsible Bidder. In determining responsibility, the City may consider factors including, but not limited to:

Prior performance history

Experience on similar projects

Ability to work cooperatively with the City

Adequacy of equipment and staffing

Ability to complete the Work within required timeframes

Reliability, reputation, competency, and available resources

The City and its representatives may conduct any investigation deemed necessary to evaluate a Bidder’s qualifications. The Bidder shall furnish all information requested by the City for this purpose.

9/8/26, 1:07 PM Project Detail https://procurement.opengov.com/portal/aurorail/projects/292558/document 2/6

1.4. RECEIPT OF BID PROPOSALS

1.5. WITHDRAWAL OF BID PROPOSALS

1.6. AWARD

1.7. PRICES

a. Bids must be submitted electronically, up to, but no later than the designated date and time as specified via the City’s E Procurement System, OpenGov. It is the sole responsibility of the Bidder to see that their Bid Proposal is received in the proper time.

b. Bids must be submitted electronically via the City’s E Procurement System.

There will be no exceptions!

Bids may be withdrawn at any time prior to the submission deadline through the

City’s E-Procurement System by “un-submitting” the proposal in OpenGov. After withdrawal, the Bidder may revise and resubmit its proposal at any time prior to the submission deadline.

Bidders are strongly encouraged to carefully review their submissions before final submission. Negligence on the part of the Bidder in preparing a bid shall not confer any right to withdraw or modify the bid after the submission deadline.

No bid may be withdrawn after bid opening without the written approval of the

Director of Purchasing. Requests for withdrawal after bid opening must be submitted in writing by an authorized representative of the Bidder.

Bid Proposals received after the date and time specified for submission will not be opened or accepted.

It is the intent of the City to award the bid to the lowest responsive responsible bidder meeting specifications. Award will be based on the following factors, but not limited to

(where applicable): (a) adherence to all conditions and requirements of the bid specifications; (b) price; (c) qualifications of the bidder, including past performance, financial responsibility, general reputation, experience, service capabilities, and facilities; (d) delivery or completion date; (e) product appearance, workmanship, finish, taste, feel, overall quality, and results of product testing; (f) maintenance costs and warranty provisions; and (g) repurchase or residual value.

If the Bidder modifies limits, restricts or subjects his bid proposal to conditions that would change the requirements of the bid, this would be considered a conditional or qualified Bid Proposal and will not be accepted. The City reserves the right to delete any item listed in the bid.

The price quoted for each item is the full purchase price, including delivery to destination and includes all transportation and handling charges, premiums on bonds, material or service costs and all other overhead charges of every kind and nature.

Unless otherwise specified, prices shall remain firm for the duration of the purchase.

Unit prices shall not include any local, state or federal taxes. In case of mistake in extension of price, unit price shall govern.

https://procurement.opengov.com/portal/aurorail/projects/292558/document 3/6

1.8. DISCOUNTS

1.9. TAXES

1.10. INTERPRETATION OR CORRECTION OF BIDDING DOCUMENTS

1.11. SIGNATURES

1.12. DEMONSTRATIONS

Prices quoted must be net after deducting all trade and quantity discounts. Where cash discounts for prompt payment are offered, the discount period shall begin with the date of receipt of a correct invoice or receipt or final acceptance of goods, whichever is later.

The City of Aurora is exempt, by law, from paying State and City Retailer’s Occupation

Tax, State Service Occupation Tax, State Use Tax and Federal Excise Tax (per Illinois

Revised Statutes, Chapter 120, Paragraph 44) upon City works and purchases. The City of Aurora’s Sales Tax Exemption Number is E9996-0842-07.

Bidders shall promptly notify the City of any ambiguity, inconsistency of error which they may discover upon examination of the bidding documents. Interpretations, corrections and changes will be made by addendum. Each bidder shall ascertain prior to submitting a bid that all addenda have been received and acknowledged in the bid.

Bid Proposals must be signed by the Bidder with his/her usual signature. Bid Proposals by partnerships must be signed with the partnership name by all members of the partnership, or an authorized representative, followed by the signature and title of the person signing. Bid Proposals by corporations must be signed with the name of the corporation, followed by the signature and title of the person authorized to bind it in the matter.

When a corporation submits a Bid Proposal, its agent must present legal evidence that he has lawful authority to sign said Bid Proposal and that the corporation has a legal existence. In the event that any corporation organized and doing business under the laws of any foreign state is the successful Bidder, such corporation must present evidence before any Bid is executed that it is authorized to do business in the State of

Illinois. Bidders by corporations must be executed in the corporate name by the

President or a Vice President (or other corporate officer accompanied by evidence of authority to sign), and the signature must be attested by the Secretary or an Assistant

Secretary, along with the corporate seal. The corporate address and state of incorporation must be shown below the signature. Bid Proposals by partnerships must be executed in the partnership name and signed by a partner whose title must appear under the signature, and the official address of the partnership must be shown below the signature. Any corrections to entries made on the Bid Proposal forms shall be initialed by the person signing the Bid Proposal. When requested by the City, satisfactory evidence of the authority of any signature on behalf of the Bidder shall be furnished.

https://procurement.opengov.com/portal/aurorail/projects/292558/document 4/6

1.13. REFERENCES

1.14. ELIGIBILITY

1.15. DATA

1.16. QUESTIONS

Bidders are required, if requested to do so, to affect a demonstration of the item(s) being Bid if the City feels it has insufficient knowledge of the item’s operations or performance capability. Such demonstration must be at a site which is most convenient and agreeable to the effected City personnel.

Sufficient references of all like public and/or private agencies must be submitted in the

Vendor Submission section. Listing must include company name, contact person, telephone number and date purchased. All Bidders, as a condition of and prior to entry into a contract, agree that a complete background investigation of the principals of the Bidder and all employees who will work on the project may be made. Bidders agree to cooperate with the appropriate City of Aurora personnel to supply all information necessary to complete these investigations. The City of Aurora in its complete discretion may disqualify any Bidder, including low Bidder, and may void any contract previously entered into based on its background investigation.

By signing this bid, the bidder hereby certifies that they are not barred from bidding on this Bid as a result of a violation of Article 33E, Public Bids of the Illinois Criminal

Code of 1961, as amended (Illinois Compiled Statutes, 720 ILCS 5/33E-1).

Each Bidder shall submit complete product literature and technical documentation for the articulated boom lift being offered. Documentation shall clearly identify the manufacturer, make and model of the proposed unit and provide sufficient information to demonstrate compliance with the specifications and requirements of this solicitation.

Submitted documentation may include manufacturer brochures, technical data sheets, equipment specifications, standard and optional equipment information, warranty information, and other relevant product literature.

The City reserves the right to request additional documentation or clarification as necessary to verify that the proposed articulated boom lift meets or exceeds the requirements of the solicitation.

Bidders shall submit all inquiries, including requests for alternates or substitutions regarding this bid, up to, but no later than the designated date and time as specified via the City’s E Procurement System, OpenGov. All answers to inquiries will be posted on the City’s E Procurement System. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted.

No questions will be accepted or answered verbally.

No questions will be accepted or answered after the cut-off date/time.

https://procurement.opengov.com/portal/aurorail/projects/292558/document 5/6

1.17. Illinois Freedom of Information Act

It is the responsibility of the interested bidder to ensure they have received addenda, if any issued.

Illinois Freedom of Information Act. The Contractor acknowledges the requirements of the Illinois Freedom of Information Act (FOIA) and agrees to comply with all requests made by the City of Aurora for public records (as that term is defined by Section 2(c) of FOIA in the undersigned’s possession and to provide the requested public records to the City of Aurora within two (2) business days of the request being made by the

City of Aurora. The undersigned agrees to indemnify and hold harmless the City of

Aurora from all claims, costs, penalty, losses and injuries (including but not limited to, attorney’s fees, other professional fees, court costs and/or arbitration or other dispute resolution costs) arising out of or relating to its failure to provide the public records to the City of Aurora under this agreement.

https://procurement.opengov.com/portal/aurorail/projects/292558/document 6/6