CITY_OF_AMORY_TIMBER_BID_PROCESS1.pdf

City of Amory, MS

Request for Bids for Timber Removal Services

For City of Amory Properties

The City of Amory, MS is requesting responses to this Request for Bids from qualified entities interested in providing timber removal serves. Work performed will comply with all federal and state requirements and guidelines including FEMA PA Program and Policy Guide FP 104-009-02. Any contract entered into will contain all required clauses as found at https://www.fema.gov/sites/default/files/2020-07/fema_pdat_contract-provisions-template.pdf Bid requests will be advertised in the Monroe County Journal: 04/09/2025 & 04/16/2025 Responses are due: Thursday, May 8, 2025, by 3:00 p.m. to Amory City Clerk’s Office, 109 South Front Street, PO 457 Amory, MS 38821.

Any responses received after the specified deadline will not be considered.

Responses should clearly demonstrate qualifications and should be in paper format. One (1) copy of the technical qualification response and one (1) copy of the required additional forms should be submitted. Exact format of the technical qualification response is at the discretion of the respondent.

Overly complex or lengthy response packages should be avoided.

https://www.fema.gov/sites/default/files/2020-07/fema_pdat_contract-provisions-template.pdf

The City of Amory will have final decisions in all matters regarding acceptance of proposals and issuance of awards. Multiple awards may be made based on the needs of individual projects and in efforts to comply with 2 CFR 200.321.

The City of Amory reserves the right to reject any or all responses and to solicit again at a later date.

The City of Amory may waive any irregularities in the proposal or negotiate variances from specifications, and make awards that are in the best interests of the City.

Equal Opportunity in Employment: All qualified applicants will receive consideration for employment without regard for race, color, religion, sex, or national origin.

The City of Amory reserves the right to refuse and reject any or all qualifications and to waive any or all formalities or technicalities or to accept the firm(s) who the City of Amory, in its sole discretion determines to be most qualified.

Awarded contract may not be re-assigned.

Requirements:

• Business must be licensed with the State of Mississippi and provide a copy of the license.

• Business must have a business license where home office is in Mississippi and provide a copy of the license. If Business does not have a Mississippi Business License a license must be obtained through the City Clerk’s office.

• Contracting Business will work with all department heads in conjunction with Mayor and City Clerk during design aspect and cost estimation. All processes involving cost must be approved by the Board of Aldermen.

• Business will discuss with the Mayor regarding businesses impacted in the area as phases are in development to verify that all businesses impacted are notified prior to removal.

Trees that the City of Amory wish to retain will be properly marked. Each bidder will need to review the area with the Mayor or a designated agent of the Mayor.

Properties include:

• #20049/359C-26-004-001.00 approximately 6.1 acres (clear cut)

• #20240/359F-26-022-003.00 approximately 5.3 acres (clear cut)

• #15013/309C-30-001-001.00 a portion of the property for LWCF properties (select cut)

• #21761/3590-26-000-002.00 a portion of the property- Amory Port Nort approximately 22.5 acres on western side (clear cut)

• #21674/359Q-36-002-003.00 True Temper Circle (clear cut)

• Property between 110th and Waterway Drive (storm damaged)

• Timber north of horse arena and south and north side of Berketts’ Creek

POINT OF CONTACT for The City of Amory:

Questions and concerns:

Mayor Corey Glenn mayorglenn@cityofamoryms.com Bid submissions:

City Clerk Jamie E. Morgan jamiemorgan@cityofamoryms.com

(662) 256-5721 mailto:mayorglenn@cityofamoryms.com mailto:jamiemorgan@cityofamoryms.com

Submission Items:

1. Data Form/Rate Form

2. Reference Form

3. Conflict of Interest Form

4. Debarment Form

5. Drug-Free Workplace Form

6. Anti-Lobbying Form

7. Non-Collusion Form

8. Copy of Mississippi Contractors License

9. Copy of Business License

DATA FORM

Business Name

Point of Contact Name

Phone

Phone (cell)

Business Address

Email

Signed

Signer Name

Position

RATE FORM (alternate format may be used)

Types of Timber Proposed Per Ton Bid

Pine

Hardwood

Pine chip & Saw

Other:

SUBCONTRACTOR LIST FORM

List any subcontractors here. Use an additional page or form if necessary.

REFERENCE FORM

Provide three references for which the firm has performed services within the past five (5) years.

Client References other than those appearing below may be checked by the City of Amory as well.

Additional sheet or alternate form may be used.

Client Name Contact Name/Phone/Email Description of Project

FORM: 200.321 Affirmative Steps

CONTRACTING WITH SMALL AND MINORITY BUSINESSES, WOMEN’S BUSINESS ENTERPRISES, AND

LABOR SURPLUS AREA FIRMS 2 CFR §200.321

The City of Amory is required to take all necessary affirmative steps to assure that minority business, women's business enterprises, and labor surplus area firms are used when possible. If contractors

(including engineers) use subcontractors, they are required to take the following affirmative steps:

● Place qualified enterprises on solicitation lists

● Assure that enterprises are solicited whenever they are potential sources

● Divide total requirements when economically feasible into smaller tasks or quantities to permit maximum participation by enterprises

● Establish delivery schedules, where the requirement permits, which encourage participation by enterprises

● Use the services and assistance, as appropriate, of such organizations as the Small

Business Administration and the Minority Business Development Agency of the

Department of Commerce

SIGNATURE

COMPANY NAME

DATE

CONFLICT/NON-CONFLICT OF INTEREST STATEMENT

CHECK ONE

[ ] To the best of our knowledge the undersigned proposer has no potential conflict of interest due to any other clients, contracts, or property interest for this project.

OR

[ ] The undersigned proposer, by attachment to this form, submits information which may be a potential conflict of interest due to other clients, contracts, or property interest for this project.

COMPANY NAME _______________________________________________________________

AUTHORIZED SIGNATURE _________________________________________________________

NAME AND TITLE (PRINT OR TYPE) _________________________________________________

DATE_________________________________________________________________________

Failure to check the appropriate blocks above may result in disqualification of your proposal.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY and

VOLUNTARY EXCLUSION

Neither the entity or its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

Signed

Date

Name of Authorized Representative

Title of Authorized Representative

DRUG-FREE WORKPLACE AFFIDAVIT

The undersigned certifies that the responding firm has taken steps to:

1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

3. Give each employee engaged in providing the commodities or contractual services that are proposed a copy of the drug- free workplace statement.

4. In the statement specified in drug-free workplace statement, notify the employees that as a condition of working on the commodities or contractual services that are under bid the employee will abide by the terms of the statement and will notify the employer of any conviction of or plea of guilty or nolo contendere to any violation of any controlled substance law of the United States or any state for a violation occurring in the workplace no later than five (5) days after such conviction.

5. Impose a sanction on or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by any employee who is so convicted.

6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

I certify that this firm complies fully with the above requirements.

SIGNATURE Date

Company:______________________________

Position:_______________________________

CERTIFICATION REGARDING LOBBYING

The undersigned certifies that, to the best of his or her knowledge and belief, that:

1. No Federally appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

2. If any funds other than Federally appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instruction.

3. The undersigned shall require that the language of this certification be included in the award document for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31 U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

The Contractor certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees the provisions of 31 U.S.C. Chap 38, Administrative Remedies for False Claims and Statements, apply to this certification and disclosure, if any.

SIGNATURE

Name of Signer

Title/Position

NON-COLLUSION DECLARATION

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham.

The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder.

All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price of any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the applicable laws that the foregoing is true and correct.

Authorized Signature

Company Name

Name and Title of Signer