INVITATION TO BID

26-056-ITB

CITY HALL ROOF REPAIR

City of West Sacramento

1110 W Capitol Ave

West Sacramento, CA 95691

RELEASE DATE: June 19, 2026

DEADLINE FOR QUESTIONS: June 26, 2026

RESPONSE DEADLINE: July 10, 2026, 3:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/cityofwestsacramento https://procurement.opengov.com/portal/%7bproject.government.code%7d

City of West Sacramento

INVITATION TO BID

City Hall Roof Repair

I. Introduction II. Project Details

III. Terms and Conditions IV. Bid Submittal V. Cost Table

VI. Contract Award

Attachments:

A - Bid Packet - City Hall Roof Repair (26-056-ITB)

B - Insurance Checklist

Invitation to Bid #26-056-ITB Title: City Hall Roof Repair

1. Introduction

1.1. Summary

The City of West Sacramento is accepting sealed responses for roof repair at City Hall. to be received no later than Friday, July 10, 2026 at 3:00 pm.

The bid specifications, including instructions on how to bid, standards for a responsive bid, and project specifications, are attached hereto in Attachments and incorporated herein by reference as if set forth in full

1.2. Background

West Sacramento is a vibrant riverfront community centrally located in Northern California. West

Sacramento shares the Sacramento River with neighboring Sacramento, with the deep water ship canal serving the Port of Sacramento. Incorporated in 1987, West Sacramento encompasses approximately 22 square miles, with a population just over 55,000. West Sacramento has a Council/Manager form of government. Citizens elect four City Council Members by district (as of the November, 2022 election) who serve four year terms and directly elect the mayor who serves a four-year term. The City is full-service with nine (9) departments and nearly 500 full-time employees. The City provides the full range of municipal services including police and fire protection, park, street, fleet, and facility maintenance, economic development and housing, community development, capital projects, and parks and recreation. The City also provides water, wastewater, and solid waste services. In addition, the City maintains port, water, wastewater, and solid waste enterprise funds. Other activities and related entities include the West Sacramento Redevelopment Successor Agency, Reclamation District 900 and the West Sacramento Area Flood Control Agency.

1.3. Contact Information

Schawn Franklin

Equipment and Facilities Superintendent

1951 South River Road

West Sacramento, CA 95691

Email: schawnf@cityofwestsacramento.org

Phone: (916) 617-4761

Department:

Public Works Operations and Maintenance

1.4. Timeline

Release Project Date June 19, 2026

Question Submission Deadline June 26, 2026, 5:00pm https://secure.procurenow.com/portal/cityofwestsacramento/projects/266503/document?section=undefined mailto:schawnf@cityofwestsacramento.org tel:(916)617-4761

Question Response Deadline July 3, 2026, 5:00pm

Proposal Submission Deadline July 10, 2026, 3:00pm

Public Bid Opening (Non-Mandatory) July 10, 2026, 3:00pm

Join:

https://teams.microsoft.com/meet/228626495695

130?p=2vB6pMP3zU9LAtSSfJ

Meeting ID: 228 626 495 695 130

Passcode: bz2Hc6UU https://teams.microsoft.com/meet/228626495695130?p=2vB6pMP3zU9LAtSSfJ

2. Project Details

2.1. Important Instructions for Electronic Submittal

The City of West Sacramento is only accepting electronic bid submissions and only through its online bidding platform, OpenGov. Bidders shall create a FREE account by signing up at OpenGov.com. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

The bid specifications, including instructions on how to bid, standards for a responsive bid, and project specifications, are attached hereto in Attachments and incorporated herein by reference as if set forth in full

2.2. Project Scope

Repair area of roof located at City Hall above leak.

• Remove glued slip sheet from leak area carefully exposing main membrane to inspect for holes voids cracks cuts or defects.

• Furnish and install new membrane to repair any imperfections per manufacturer's specs.

• Furnish and install new slip sheet to repair area where old solar panels were installed.

Disconnect solar move to side and reconnect back in place after roof repair

• Safely disconnect solar panels and set up to 20 to side out of way of repair area carefully set for future replacement and connection.

• Return solar panels back to area carefully and connect them back and ensure proper operation.

Coat Area of Leak after repairs to membrane up to 300sf of silicone

• Prep membrane to accept coating with light water and scrub debris away

• Furnish and install silicone coating to singly ply at a rate of 1.5 gallons per sq. ft.

2.3. Materials and Additional Fees

Please include the following items in your proposal as applicable:

• Lead and architectural metal

• Sheet metal components

• Wood and Carpentry costs

• Permits & Fees

• Mold Remediation https://secure.procurenow.com/portal/cityofwestsacramento/projects/266503/document?section=undefined

• Damage repair to complete work from sub trade damage

2.4. Project Estimate

The City anticipates a project value of: $20,000.

3. Terms and Conditions

3.1. Prevailing Wages

A. Contractor Registration. Pursuant to Labor Code section 1725.5, no contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations (DIR) pursuant to Labor Code section 1725.5. No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the DIR pursuant to Labor Code section 1725.5. The work contemplated by this

ITB is subject to compliance monitoring and enforcement by the DIR.

B. Prevailing Wages. Proposers are hereby notified that the DIR has determined the general prevailing rate of wages for each craft, classification, or type of worker needed to execute the work. Copies of the current schedules for California prevailing wages are located in the City’s office, and the contents of those schedules are included herein as if set forth in full. Licensure and Special Certification.

3.2. Statement of Offer

Submission of a proposal is an offer to complete the Scope of Work. The offer, including the Cost

Proposal rates and budget, must remain valid for at least ninety (90) business days after the Proposal due date.

3.3. Questions and/or Objections

It is to the City and Proposer's benefit that questions and objections are brought to the City's attention so it may issue necessary amendments to the ITB and help prevent the opening of defective proposals upon which the City could not award a Contract. Proposer should carefully review this ITB and all attachments for comments, questions, defects, objections, or any other matter requiring clarification or correction (collectively, “Questions”).

A Proposer may submit Questions related to this ITB to the City through the City’s e-Procurement Portal at or before:

Friday, June 26, 2026 at 5:00 pm.

Questions shall be considered waived and invalid if not brought to the attention of the City in conformity with this subsection. Questions not submitted through the City's e-Procurement Portal will not be accepted or responded to. Questions submitted after the deadline will not be accepted or responded to. Questions and answers will be posted on the City's e-Procurement Portal and visible to all.

3.4. Amendment and Cancellation

The City reserves the right to amend, cancel, or reissue this bid at any time and at its sole discretion. Any amendment shall be in writing and posted to the City's e-Procurement portal. A potential Proposer is solely responsible for clicking "Follow" on the main page to receive notifications and shall be solely responsible for complying with such notifications.

https://secure.procurenow.com/portal/CityofWestSacramento

3.5. Right of Rejection

A. The City reserves the right, at its sole discretion, to reject any and all Proposals, no matter their level of responsiveness, or to cancel this ITB in its entirety.

B. A Proposer must comply with all of the terms and instruction of this ITB, and all applicable state and local laws and regulations. Any Proposal that does not meet the requirements of this ITB may be considered to be nonresponsive and rejected.

C. A Proposer may not restrict the rights of the City or otherwise qualify a Proposal. If a Proposer does so, the City may determine the Proposal is a nonresponsive counteroffer, and the Proposal may be rejected.

D. The City reserves the right, at its sole discretion, to waive variances in a Proposal, provided such action is in the best interest of the City. Where the City waives variances in a Proposal, such waiver does not modify the ITB requirements or excuse the Proposer from full compliance with the ITB. Notwithstanding any variance, the City may hold any Proposer to strict compliance with the ITB.

3.6. Prohibition of Respondent Terms and Conditions

A Proposer shall not submit their own contract terms and conditions in a Proposal. If a Proposal contains such terms and conditions, the City, at its sole discretion, may reject the Proposal. A Proposer may either submit Questions to gain clarification on a term of the City's standard contract or submit proposed revisions to the City's standard contract in redline as part of the Proposal Transmission Letter, both pursuant to the terms of this ITB.

3.7. Joint Ventures and Partnering

A Proposal from joint ventures or entities partnering for a specific service must be designed to minimize any administrative burden on the City as a result of the participation of multiple entities. Joint proposals must adhere to the following:

A. The Proposal shall respond to each section and subsection of this ITB.

B. The Proposal shall clearly set forth the respective responsibilities and functions that each

Principal of the joint venture or partnering entities would perform if awarded a Contract pursuant to this ITB.

C. The Proposal must include a copy of the joint venture or partnering agreement(s) that identify the Principals involved, as well as their rights and responsibilities regarding the Contract pursuant to this ITB.

D. The Proposal Transmittal Letter must be signed by each Principal of the joint venture and include all required information.

3.8. Proposal of Alternate Services

A Proposal for alternate services (i.e., proposals that offer something different from that requested by the ITB) will be considered nonresponsive and rejected.

3.9. Proposal of Additional Services

A Proposal may indicate and offer services in addition to those required by this ITB. These additional services may be added to the Contract, at the sole discretion of the City. The cost for any such additional services shall be mutually agreed upon by the Contractor and the City, and incorporated into the

Contract before execution.

3.10. Severability

If any provision of this ITB is declared by a court to be illegal or in conflict with any law, the validity of the remaining terms and provisions shall not be affected, and the rights and obligations of the City and

Proposers shall be construed and enforced as if the ITB did not contain the particular provision held to be invalid.

3.11. Licensure and Special Certification

Before executing the Contract pursuant to this ITB, the Contractor must hold all necessary business and professional licenses and certifications to complete the Scope of Work. The City may require any or all

Proposers to submit evidence of proper licensure and certifications.

3.12. Disclosure of Proposal Contents

All Proposals and other materials submitted to the City related to this ITB shall become the property of the City. Selection or rejection of a Proposal does not affect this right. All proposal information, including detailed price and cost information, shall be held in confidence during the evaluation and selection process. Upon the completion of the evaluation and selection process, or by rejection of all Proposals, the Proposals shall be open for review by the public to the extent required by the California Public

Records Act, Government Code section 7920.000 et seq.. By submitting a Proposal, a Proposer acknowledges and accepts that the contents of the Proposal and associated documents shall become open to public inspection.

Portions of a Proposal exempt from public disclosure by law may be protected from public disclosure by the City. A Proposer is required to clearly label such portion of a Proposal "CONFIDENTIAL" and list the grounds for non-disclosure. In doing so, the Proposer thereby agrees to indemnify and defend the City from any action arising from the non-disclosure of the information. The failure to so label any information shall constitute a complete waiver of all claims for damages caused by or related to any release of the information.

3.13. Conflict of Interest and Restrictions

By submitting a Proposal, the Proposer certifies that no amount shall be paid directly or indirectly to an employee or official of the City as wages, compensation, or gifts in exchange for acting as an officer, agent, employee, subcontractor, or consultant to the Proposer in connection with the procurement under this ITB.

3.14. Proprietary Information

A copy of each Proposal shall be retained for official files and will become public record after the award of a contract unless the Proposal, or specific parts of the Proposal, can be shown to be exempt by law.

Each Proposer may clearly label any part of a Proposal as "CONFIDENTIAL." In doing so, the Proposer thereby agrees to indemnify and defend the City for withholding the information from public inspection.

Failure to label information shall constitute a complete waiver of all claims for damages caused by or related to any release of the information.

If a public records request for appropriately-labeled information is received by the City, the City will endeavor to notify the Proposer of the request and delay access to the material until seven (7) working days after the City’s notice. Within that time delay, it will be the duty of the Proposer to act in protection of its labeled information. Failure to so act shall constitute a complete waiver.

4. Bid Submittal

4.1. Please upload a signed W-9 form*

Please download the IRS 2024 Form W-9 and upload a completed, signed copy. Acceptable signatures include either a handwritten (wet) signature or a valid electronic signature.

• W-9_Form_ver._2024_-_BLANK.pdf

*Response required

4.2. Please enter Legal Company Name and related DBA*

Please state your company name and any related DBA's based on your California Secretary of State

Filing.

*Response required

4.3. Cost Proposal using Electronic Pricing Table*

The bidder acknowledges that a Cost Proposal must be completed using the electronic pricing table provided in the City’s e-Procurement Portal and that this information will be kept separate from the rest of the bid response. The bidder further acknowledges that all pricing and related costs will be based solely on the information entered in the electronic pricing table. The City will not be responsible for any errors, omissions, or discrepancies contained in any additional or supplemental pricing documents submitted by the bidder.

☐ Please confirm

*Response required

4.4. Response (without Cost Proposal)*

Please Upload Your Response Here, excluding your Cost Proposal.

*Response required

4.5. Statement of Offer*

Submission of a proposal is an offer to complete the Scope of Work. The offer, including the Cost

Proposal rates and budget, must remain valid for at least ninety (90) business days after the Proposal due date.

☐ Please confirm

*Response required

4.6. Bid Bond*

Bid contents, including requisite declarations and forms to be signed and included in the Bid, are included in the Attachments - Bid Docs

*Response required https://government-project.s3.us-west-2.amazonaws.com/4013/4713e161-0e9b-428f-be7a-2b0ae306a414_W-9_Form_ver._2024_-_BLANK.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4BH2VOWOI%2F20260619%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260619T150035Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEPb%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJGMEQCICDK0W1XjmSASlIAsisf6oCn8i0zHcLsI7kgGiX8uI5xAiByySKm8IiGlENOTd651jorLh0tZ%2FvVVjQUUNcHC5g0xyqVBQi%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIMX53WtHqWjE2OFxzAKukE6VxC%2F%2Bp1Omd1XEzlwSYSJqht4pfGD4FGpRvWj8WCcuJXyzeg0YRRBPx7g3PBsIDEVNKpF4UcZw%2FOEYX%2BoR7RiFtVNcZKeB2SuHuZSKr1QWaFF13kfhWqBs11a0II7CsnIZ0UQelDJV66cKRjYYbSPT2UslMYv7b%2BkCN7jyeJhuFJqLBwx3mkjG3eb%2BY2CDC2ZyjoTlU56JW3OengeiH%2BBpGrAoqRUqurADBVe70OuwB8hkWWZvxNequIOBJft4hpuDA6qlMKtxYIOZYL7Dvbrk6GGvZROL6P3wwlkGBgnjX9Hxr9o1Sw4fOJZ4yIjT%2FBpCJeilVNHthOMTGluX0llPf0l5LX%2FT6jujAbzJEdwsFThMBZKyCfJEbIyMq40RUHUzzrIaUY4JBFUMBVwuKZvCzFqUeWjnAxNj1m3R6S5kHuAHmuP7xiG9VPo1jnEoCCCDgyr%2BYMUEOR4te1blZQo7%2BzgNeAOOT3DikGT%2BuSi9I%2BSD5vxTIBP2Y68XYCLwmbaGzT500WIJsIWsd57fonsoLPGAH3HvA%2FrOjV1h1dvTkXz0kYsRSx4TWY4CXaH%2BelzHOBzcJEXEswieoVG%2Bbj4hoHNZ3anq7qGnO%2BeWuiJ4riU%2FZ4LTqw0ZeezcF7QEnKtUiqVXiDKyuYK4EXYVRC%2FlJ8BdINyfrQYM9lOSNiYgG4vZy1MTqEyUPzTcmFye6lYB7lk5Kb%2BoTr9vkK2lUtcqPdvd%2F1mzImmpwls9AJu8UAEKWfeao4EIu%2FsmQRbINnzYsyONtzKP458hagfrh2kb6Pk%2BtYuMjNP2XBNb1tmCF%2BV4OC6Qysx44wn5PV0QY6mgGs8nv7%2FgqXzXVzxmUeJuFG60ou9QGrIkHeLMCk66R598hqtTtUfqlkRIZvhVXF4dNd%2FhlGIgnTrEFJ6eUM%2FEz%2BX52SQ8gsk2oDM0Eg%2Bll%2BS%2B%2Bj3mxdjjK1ji3lCa7gWm3hisBCfgiTbIhx8mKIQ6vOe5QzcWkF3ZVBWTNh0CnUd44Un5jvNq0y3LIf9C9dyooydk0Krs%2FUEQaW&X-Amz-Signature=7af2c265cd1791c810d6fc657daec87ad3b60d9191e0db3ce4b9669b2ebd8c58&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22W-9_Form_ver._2024_-_BLANK.pdf%22&x-id=GetObject https://secure.procurenow.com/portal/cityofwestsacramento/projects/266503/document?section=2565924

4.7. California Contractors State License Board

Please enter your contractor license number for verification.

4.8. Certification regarding Debarment

The City performs a SAM.GOV verification check to confirm debarment status. Please download the attached document, complete the form, and upload.

A unique entity identifier is requested for contracts greater than $25,000 or funded with Federal dollars.

Your entity may register for a unique entity identifier on SAM.GOV at the following link https://sam.gov/content/entity-registration.

For all other proposers, the completed form is sufficient.

• Certification_Regarding_Deb...

4.9. City Contract *

The Proposer acknowledges and is presumed to have accepted the Contract and be capable of completing the Scope of Work, as well as all reasonably associated managerial tasks, without reservation or qualification pursuant to the Contract.

☐ Yes

☐ No

*Response required

4.10. Insurance Requirements*

The Proposer acknowledges the City's insurance requirements and endorsements as outlined in the

Insurance Checklist in Attachments. Any Proposal unable to meet the Insurance Checklist requirements shall be considered nonresponsive and ineligible for Contract award.

☐ Yes

☐ No

*Response required

4.11. Authorized Contract Signer *

Please provide the name, title and email address of the authorized contract signer.

*Response required https://government-project.s3.us-west-2.amazonaws.com/4013/7fbcd8f3-7d1e-4b79-a50c-03f71fe54e62_Certification_Regarding_Debarment_Form_COWS.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4BH2VOWOI%2F20260619%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260619T150035Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEPb%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJGMEQCICDK0W1XjmSASlIAsisf6oCn8i0zHcLsI7kgGiX8uI5xAiByySKm8IiGlENOTd651jorLh0tZ%2FvVVjQUUNcHC5g0xyqVBQi%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIMX53WtHqWjE2OFxzAKukE6VxC%2F%2Bp1Omd1XEzlwSYSJqht4pfGD4FGpRvWj8WCcuJXyzeg0YRRBPx7g3PBsIDEVNKpF4UcZw%2FOEYX%2BoR7RiFtVNcZKeB2SuHuZSKr1QWaFF13kfhWqBs11a0II7CsnIZ0UQelDJV66cKRjYYbSPT2UslMYv7b%2BkCN7jyeJhuFJqLBwx3mkjG3eb%2BY2CDC2ZyjoTlU56JW3OengeiH%2BBpGrAoqRUqurADBVe70OuwB8hkWWZvxNequIOBJft4hpuDA6qlMKtxYIOZYL7Dvbrk6GGvZROL6P3wwlkGBgnjX9Hxr9o1Sw4fOJZ4yIjT%2FBpCJeilVNHthOMTGluX0llPf0l5LX%2FT6jujAbzJEdwsFThMBZKyCfJEbIyMq40RUHUzzrIaUY4JBFUMBVwuKZvCzFqUeWjnAxNj1m3R6S5kHuAHmuP7xiG9VPo1jnEoCCCDgyr%2BYMUEOR4te1blZQo7%2BzgNeAOOT3DikGT%2BuSi9I%2BSD5vxTIBP2Y68XYCLwmbaGzT500WIJsIWsd57fonsoLPGAH3HvA%2FrOjV1h1dvTkXz0kYsRSx4TWY4CXaH%2BelzHOBzcJEXEswieoVG%2Bbj4hoHNZ3anq7qGnO%2BeWuiJ4riU%2FZ4LTqw0ZeezcF7QEnKtUiqVXiDKyuYK4EXYVRC%2FlJ8BdINyfrQYM9lOSNiYgG4vZy1MTqEyUPzTcmFye6lYB7lk5Kb%2BoTr9vkK2lUtcqPdvd%2F1mzImmpwls9AJu8UAEKWfeao4EIu%2FsmQRbINnzYsyONtzKP458hagfrh2kb6Pk%2BtYuMjNP2XBNb1tmCF%2BV4OC6Qysx44wn5PV0QY6mgGs8nv7%2FgqXzXVzxmUeJuFG60ou9QGrIkHeLMCk66R598hqtTtUfqlkRIZvhVXF4dNd%2FhlGIgnTrEFJ6eUM%2FEz%2BX52SQ8gsk2oDM0Eg%2Bll%2BS%2B%2Bj3mxdjjK1ji3lCa7gWm3hisBCfgiTbIhx8mKIQ6vOe5QzcWkF3ZVBWTNh0CnUd44Un5jvNq0y3LIf9C9dyooydk0Krs%2FUEQaW&X-Amz-Signature=4c7060fdab282d91da98d501c940bb94c74f503025e8c8a6842c3c31ac25d151&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Certification_Regarding_Debarment_Form_COWS.pdf%22&x-id=GetObject https://secure.procurenow.com/portal/cityofwestsacramento/projects/266503/document?section=undefined

5. Cost Table

ROOF REPAIR

Repair area of roof above leak at City Hall

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Remove glued slip sheet from leak area carefully exposing main membrane to inspect for holes voids cracks cuts or defects

1 LS

2 Furnish and install new membrane to repair any imperfections per manufactures specs

1 LS

3 Furnish and install new slip sheet to repair area where old solar panels were installed

1 LS

4 Safely disconnect solar panels and set up to 20 to side out of way of repair area carefully set for future replacement and connection

1 LS

5 Return solar panels back to area carefully and connect them back and ensure working

1 LS

6 Prep membrane to accept coating with light water and scrub debris away

1 LS

7 Furnish and install silicone coating to single ply at a rate of 1.5 gallons per

sq. ft.

1 SF

TOTAL

ADDITIONAL MATERIALS & FEES

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Lead and architectural metal 1 SF

2 Sheet metal components 1 SF

3 Wood and Carpentry 1 SF

4 Permits & Fees 1 LS

5 Mold Remediation 1 LS

6 Damage repair to complete work from sub trade damage

1 LS

TOTAL

6. Contract Award

6.1. Opening & Award of Contract

Bids will be opened publicly and read aloud at the time and date established in the invitation to Bidders.

Bid Summaries may be made available to Bidders after the Bid Date.

https://teams.microsoft.com/meet/228626495695130?p=2vB6pMP3zU9LAt

SSfJ

The City reserves the right to accept or reject any and all Bids for a period of sixty (60) days after the date of opening, and to waive any informality or irregularity in any Bid. No Bid can be withdrawn during that period, except pursuant to Public Contract Code section 5102, et seq. 1751480.1 7203-001

The City reserves the right to reject any or all Bids, including, without limitation, the right to reject any non-conforming, non-responsive, or conditional bids.

Before a Bid is considered for award, the City may, in addition to the Experience & Qualifications form included in the Bid documents, require a Bidder to submit a statement of facts and detail as to its business, technical organization and financial resources and equipment available and to be used in performing the work. Additionally, the City may require evidence that the Bidder has performed other work of comparable magnitude and type. The City expressly reserves the right to reject any Bid if it determines that the business and technical organization, equipment, financial and other resources or other experience of the Bidder (including the bidder’s Subcontractors) is not sufficiently qualified for the work Bid upon and, therefore, justifies such rejection.

Award of Contract

The award of the Contract, if it is awarded, will be to the lowest responsive, responsible Bidder whose

Bid complies with the requirements set forth herein. The City reserves the right to award the Contract based on the Base Bid alone or the Base Bid plus any combination of Additive Alternate Bid items, in any order, as determined to be in the best interest of the City.

The issuance by the City of a notice to the successful Bidder of the award of the Contract (“Notice of

Award”) shall be deemed the Award of Contract.

6.2. Bid Protests

The lack of a prompt procedure to resolve disputes regarding the bidding process would impair the

City’s ability to carry out its purpose of constructing this project in a timely manner. Therefore, to the maximum extent authorized by law and notwithstanding any other procedures specified in documents referenced herein, all disputes and/or protests regarding the bidding process shall be subject to the following procedure. In submitting a Bid to the City for this project, the Bidder agrees to comply with and to be bound by this procedure.

Any Bid protest must be submitted in writing to the Director of Capital Projects & Transportation of the

City of West Sacramento before 5:00 p.m. on the fifth (5th) working day following Bid opening.

(a) The initial protest document must contain a complete statement of the basis for the protest, and all supporting documentation.

(b) The party filing the protest must have actually submitted a Bid for the Work. A Subcontractor of a party submitting a Bid for the Work may not submit a Bid protest. A party may not rely on the Bid protest submitted by another Bidder, but must timely pursue its own protest.

(c) The protest must refer to the specific portion of the Contract Documents which forms the basis for the protest.

(d) The protest must include the name, address and telephone number of the person representing the protesting party.

(e) The party filing the protest must concurrently transmit a copy of the initial protest document and any attached documentation to all other parties with a direct financial interest which may be adversely affected by the outcome of the protest. Such parties shall include all other Bidders who appear to have a reasonable prospect of receiving an award depending upon the outcome of the protest.

(f) The City will give the protested Bidder five (5) working days after the receipt of the protest to submit a written response. The responding Bidder shall transmit the response to the protesting Bidder concurrent with delivery to the City.

(g) The procedure and time limits set forth in this paragraph are mandatory and are the Bidder’s sole and exclusive remedy in the event of Bid protest. The Bidder’s failure to comply with these procedures shall constitute a waiver of any right to further pursue the Bid protest, including filing a Government

Code Claim or legal proceedings.

(h) If the City determines that a protest is frivolous, the protesting Bidder may be determined to be non-responsible and that Bidder may be determined to be ineligible for future contract awards.