CIC.SDC.DDTB Meeting Specs_revised (1).docx

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Lodging, Meeting Space and AV Services in the Maryland (National Harbor area), District of Columbia, and Northern Virgina (Alexandria, Old Town, and Arlington) area July 23 - 27, 2023
Solicitation number
ADMIN-23-0047
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Questions- ADMIN-23-0047 SDC CIC DDTB Meeting.pdf PDF
RFP ADMIN-23-0047 SDC CIC REV 06082023.docx DOCX document
RFP ADMIN-23-0047 SDC CIC.docx DOCX document

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Our plans for the SDC and CIC Annual Training Conference with the DDSs for the first day.

Date
Sleeping Rooms
Conference Room Set-up
Notes
July 23
20

(Purchase order)

N/A
SDC and CIC Steering Committee Members arrive/check-in
July 24
150 total

(140 purchase order;

10 call-in rooms)

2 small conference rooms (holds at least 15 people each)

Need: Internet The Steering Committee will meet; therefore, they will need two separate conference rooms

The other SDCs, CICs and DDTB staff will arrive/check-in

July 25
150

(140 purchase order;

10 call-in rooms)

1 large conference room (holds at least 150 people; rounds with 6-7 people each tables; table should be skirted with mics. Head table for 3, mics ; podium

1 smaller conference room; at least 15 ppl; lots of light (natural light if possible)

July 26
150

(140 purchase order;

10 call-in rooms)

1 large conference room (holds at least 150 people; rounds with 6-7 people each tables; table should be skirted with mics. Head table for 3 and a mic; podium

3conference room;

· 1 with at least 15 ppl; lots of light (natural pics if possible);

· 1 with at least 50 people.

· 1 with at least 40 people.

July 27

Purchase order 2 separate conference rooms 50 people each OR since we will have the large rooms the days before (split to allow the groups to separate 50 people each. Will only need until 12:00 pm

(rounds with 6-7 people each tables; table should be skirted with mics.

2 conference room;

· 1 with at least 15 ppl; lots of light (natural pics if possible);

· 1 with at least 50 people.

SDC and CIC members will be checking-out-100 ppl.

DDTB will stay another night

July 28
N/A
N/A
DDTB staff will check-out

File details come from the government source that posted it. Updated .