RFP ADMIN-23-0047 SDC CIC REV 06082023.docx

Request for Proposal (RFP) # ADMIN-23-0047 State Data Center (SDC), Census Information Center (CIC), and Data Dissemination Training Branch (DDTB) Meeting July 23-27, 2023

The U.S. Census Bureau is requesting lodging for State Data Center (SDC), Census Information Center (CIC), and Data Dissemination Training Branch (DDTB) attendees in the Maryland (National Harbor area), Distict of Columbia, and Northern Virginia (Alexandria, Old Town, and Arlington) area during the period of July 23-27, 2023.This solicitation also requires meeting space and audio-visual (AV) services.

Lodging specifics are as follows:

July 23, 2023 20 sleeping rooms July 24, 2023 150 sleeping rooms July 25, 2023 150 sleeping rooms

*Meeting Space and AV Requirements are outlined in the attachment.

Other Requirements:

Lodging rate must be equal to or less than per diem rate Full service restaurant on-site Close to local eateries Wi-fi available Meeting space to accommodate 150 people Audio-visual services

The U.S. Census Bureau reserves the right to conduct an on-site inspection of offered facilities.

Interested vendors that hold an active registration in the System for Award Management (SAM.gov) that can meet the requirements and provide all requirements as listed above may respond to this solicitation by submitting cost and technical proposal and descriptive literature to Vincent Biller, Contract Specialist, via email to vincent.j.biller.iii@census.gov with subject line “Proposal- ADMIN-23-0047 SDC CIC DDTB Meeting” by 2:00 pm EST on Tuesday, June 16, 2023. Questions may also be sent to Mr. Biller via email with subject line “Questions- ADMIN-23-0047 SDC CIC DDTB Meeting” by 7:00 am EST on Wednesday, June 12, 2023. No phone calls will be honored. Full vendor name, UEI# and Cage Code must be included in proposal submission along with contact information for the person who can negotiate a contract with the Government. Award will be made via Government Purchase Order on a best value basis in accordance with Simplified Acquisition Procedures. Please note other factors in addition to requirements stated above that will aid in a best value hotel selection is proximity of hotel to the U.S. Census Bureau and how walkable the area around the hotel is to dining, shopping and entertainment.