CI26002_AzCASE_-_Accreditiation_Services_for_AZ_Out_of_School_Time_Providers_Signed.pdf

Page 1 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

Procurement Determination:

Competition Impracticable Authorization A.A.C. R2-7-E303

SECTIONS I THROUGH III MUST BE COMPLETED BY THE REQUESTOR

USE ADDITIONAL PAGE AS NECESSARY

SECTION I - State Governmental Unit Request

SECTION II - Background

1. State Governmental Unit

2. Requestor 3. Email

4. Title 5. Telephone

6. Service(s)/Material(s)

7. Supplier

8. Contract ID

9. CI Type

10. Requesting Term 11. Estimated Cost

Arizona Dept. of Economic Security (ADES)- Child and Community Services Division (CCSD)

Jamie Zimmerman jzimmerman@azdes.gov

Deputy Assistant Director 480-578-8258

10/01/2025 through 09/30/2030 $500,000.00

- Authorization Request for a new CI

Page 2 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

SECTION III - Justification

12. Rationale

13. Provide details of the procurement need, reason for the competition impracticable, and how the proposed procurement is advantageous to the State

- Compliance with A.R.S. §§ 41-2533, 41-2534, 41-2538, or 41-2578 is impracticable

Page 3 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

14. Describe the procurement process, strategy to promote competition, and determination that the price is fair and reasonable

15. I have conducted research and determined that no mandatory state contract is available for the service(s)/material(s)

16. If needed, I have attached additional documents/clarifications/explanations to the request

17. Signature 18. Date of Request

In accordance with the Procurement Rules, the Arizona Uniform Terms and Conditions must be made a part of all Contracts. If you will be required to sign a software licensing agreement or sign any other agreement containing terms and conditions, these will need additional review to ensure that the terms and conditions do not invalidate the Arizona Uniform Terms and Conditions. Approval of this request does not allow for agencies to exceed their dollar acquisition amount of delegated authority.

6/5/2025

Page 4 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

TO BE COMPLETED BY PROCUREMENT AUTHORITY

SECTION IV - Approval

19. Determination

20. Approved Expiration Date

21. Comments, conditions, or restrictions (as applicable)

22. Print Name 23. Title

24. Signature 25. Date of Approval

STATE GOVERNMENTAL UNIT NOTICE: This is an official written determination in response to a procurement authorization request.

A copy of the form shall be maintained by the State Governmental Unit and the State Procurement Office.

Upon completion, Requestor shall forward the signed form to the Contract Owner.

Contract Owner shall upload the signed approval version of this form in the eProcurement system.

If anticipated expenditure is above State Governmental Unit's delegation, forward document to SPOCompliance@azdoa.gov.

9/30/2030

Yesenia Sandoval Chief Procurement Officer

- Request Authorized Pursuant to R2-7-E303

CI26002

06/05/2025 https://azdesgov.na1.adobesign.com/verifier?tx=CBJCHBCAABAAN99dLd9GD867ELDZLDBnKZAxPrrrdE3c

Page 5 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

26. Use section as necessary (or attach additional information and check box 16)

Signature:

Email: ELeyva@azdes.gov https://azdesgov.na1.adobesign.com/verifier?tx=CBJCHBCAABAAN99dLd9GD867ELDZLDBnKZAxPrrrdE3c

4323 N 12th Street, Suite 202 Phoenix, AZ 85014

The Child Care Technical Assistance Network (CCTAN), within the U.S. Department of Health and Human Services, Office of Child Care (OCC), provides guidance and resources for developing quality out-of-school time programs. Through links on the OCC website, out-of-school time programs are directed to state-affiliated agencies. The Arizona Center for Afterschool Excellence (AzCASE) is identified as the National Afterschool Association state affiliate for Arizona.

AzCASE currently stands as the only Arizona-based organization providing dedicated accreditation services specifically for school aged out-of-school time programs. While other organizations do offer accreditation, such organizations focus either on early childhood education programs (birth to age five (5), or on kindergarten through age twelve 12 (K-12) school-wide accreditation, leaving a gap in accreditation support specifically for programs catering to out-of-school time programming for school-age children. AzCASE’s specialized services address this need, ensuring that out-of-school time programs meet quality standards and provide a safe, engaging environment for children.

Text12: AzCASE is currently the only accrediting organization in Arizona with the history, foundation, experience, and expertise to provide accreditation, professional development, and technical assistance in out-of-school time programs. AzCASE’s specialized services ensure that out-of-school time programs meet quality standards and provide a safe, engaging environment for children. An estimated 2,000 Arizona child care providers have developed child care programs identified as out-of-school time programs and have expressed interest in securing accreditation status; however, funding to participate in the accreditation process is a barrier. This contract provides the funding necessary to become accredited and produces additional avenues for out-of-school time providers to increase the quality of child care services.

The Child and Community Services Division (CCSD) is requesting approval of a Competition Impracticable (CI) to issue a new direct contract to AzCASE to continue to support the building of a foundation necessary for a school-age quality rating system. AzCASE will continue to build the foundation necessary for a school-age quality rating system in Arizona that results in quality child care for school-age children.

It is in the best interest of the State to approve a CI and issue a new direct contract with AzCASE to ensure the continuation of out-of-school time program accreditation services. Since ADES is reimbursing AzCASE at their cost which is within the National Accreditation Commission (NAC), National Association for the Education of Young Children (NAEYC) and the National Early Childhood Program Accreditation (NECPA) standard market fees, the cost is determined to be fair and reasonable.