Chmura Sole Source SSJF B-13954 part 2ehd.pdf

Sole Source Justification Form

Version 7.01 Page 1 of 4

Bulletin Reference Number 20-586SBE-CHFED-B-13954

Requesting Agency/University Illinois State Board of Education

Sole Source Justification Form - Part I Section I - General Information

Department/Bureau/Section: CTE and Innovation

Need Identified Date: Jan 17, 2020 Supply/Service Need By Date: Mar 2, 2020

Project Title: JobsEQ Subscription for ISBE and districts

Vendor: Chmura Economics and Analytics

Provide a description of the supplies or services required:

Online software subscription for the ISBE system office and school districts to access JobsEQ who have CTE programs. This software assists with their comprehensive local needs assessment (Perkins V), aligning programs with their regional economy, help plan out curriculum, assist students in finding in-demand, high wage jobs, and more.

Value: Actual Value of Initial Term, this Change Order or Amendment: 132,750

Will this Sole Source amend a Professional or Artistic Services contract? Yes No

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Type: New Sole Source

Section II - Proposed Term

One-Time Purchase Term Contract

Section III - Funding Source Select the type of funding to be used (Check all that apply): State Appropriate Funds Federal Funds Other (Explain):

Section IV - Sole Source Justification

This purchase is economically only available from a single source primarily because it is: (If "Other" explain in one sentence)

Items are Copyrighted or Patented and the Items are Only Available from the Holder

Are there secondary justification(s) for this sole source? Yes No

Section V - Purchase History

Has the Agency or University Purchased these supplies or services in the past? Yes No

Section VI - Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

With the reauthorization of Perkins V, districts are to align their programs to In-Demand sectors. JobsEQ makes it easier by providing all of this data in an all-in-one, easy-to-use package. Districts have to do a needs assessment to determine what career pathways they will be offering. This tool will be important for their work and reduce the burden on districts. JobsEQ provides an online access to industries (2-digit to 6-digit), occupations (2-digit to 6-digit), live job ads data, skills, clusters, degrees, demographics, reports and much more.

2. Provide a list and describe in detail the specifications required to satisfy the need:

Reports of the in-demand industry sectors at the local, regional and state levels. Chmura has developed and created an off-the-shelf report within the JobsEQ software to assist with the comprehensive local needs assessment. This is called the PERKINS V report.

Version 7.01 Page 2 of 4

Bulletin Reference Number 20-586SBE-CHFED-B-13954

Requesting Agency/University Illinois State Board of Education

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

See the attached sole source document. The JobsEQ suite was created and is distributed solely by Chmura. The following analytics contained in the software are protected by U.S. Patents: Willing & Able, Real Time Intelligence (RTI, job postings data), Career Ladder Maps, Supply & Demand (Skill Gaps, Occupation Gaps, Award Gaps), and What-If. These patented products make JobsEQ® unique and non-obvious.

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

In addition to the attached document information, they are also providing Perkins V reports for districts for their comprehensive local needs assessment and alignment. This Perkins V report is an off-the-shelf report and can be downloaded/exported. It is unique to Chmura's JobsEQ. There are over 30 different analytics, or tools, in the software to assist with aligning programs and curriculum, helping students find in-demand, high wage jobs, looking into local demand from employers, and more.

5. Has the Agency or University considered alternative supplies or services to satisfy their need? Yes No

5a. If no, why weren't alternatives evaluated?

There are several districts using this platform and have highly recommended it as the tool they would use.

6. Are there resellers or distributors?

Yes No N/A

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

They offered us a state license for ISBE and a site license for the school districts. Chmura discounted the package per seat to half off.

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

Yes No

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

There will be a significant delay in being able to offer this type of service for the school districts.

10. Is there any additional information you would like to add to justify this sole source?

no

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Bulletin Reference Number 20-586SBE-CHFED-B-13954

Requesting Agency/University Illinois State Board of Education

Section VII

Requesting Department Representative

Requesting Department Signature Required

I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

Date May 12, 2020

Printed Name Marci Johnson E-mail Address marjohns@isbe.net

Phone Number 217-52-4832

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required

I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed)

E-mail Address aklint@isbe.net

Phone Number 217-785-8777 Date May 12, 2020

Printed Name Allison Klint

Agency Bureau/Division Head or University Purchasing Director and Not a Designee

SPO Approval and Signature Required

I have reviewed and understand the contents of this Sole Source Justification and agree with the State Agency or University determination.

I have reviewed and understand the contents of this Sole Source Justification and do not agree with the State Agency or University determination. As a result, the State Agency or University must explore other sourcing methods to satisfy their need.

State Purchasing Officer Signature Phone Number 217-206-0722 Date 5/12/2020

Printed Name Kassandra Wilkin E-mail Address kassandra.wilkin@illinois.gov

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Bulletin Reference Number 20-586SBE-CHFED-B-13954

Requesting Agency/University Illinois State Board of Education

Sole Source Justification Form - Part II Section I - General Information

Project Title JobsEQ Subscription for ISBE and districts

Vendor Chmura Economics and Analytics

Initial Date of Procurement Bulletin Posting 5/13/2020

Was a Sole Source hearing held per 30 ILCS 500/20-25?

Yes - Complete Section II and III below (Section II will only be visible when this option is selected)

No - Section II not required, go to Section III below Section III - CPO Approval and Signature Required

Based on my review, I authorize the Agency/University to proceed in accordance with the published Notice referenced above.

Based upon my review, I authorize the Agency/University to proceed with the following Changes.

Based on my review, the Agency/University is not authorized to proceed with this sole source as presented and my recommendation is that it be cancelled.

Other

CPO Signature CPO Phone 217-622-1857

Printed Name Ellen H Daley Date

CPO E-mail ellen.h.daley@illinois.gov

Version 7.01 Page of Sole Source Justification Form - Part I Section I - General Information Will this Sole Source amend a Professional or Artistic Services contract?

If yes, what was the original contract value?

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Section II - Proposed Term If a Term Contract, does the term, including renewals, exceed 12 months?

If yes, provide a detailed justification including any economic benefit received for agreeing to a multi-year term:

Section III - Funding Source Select the type of funding to be used (Check all that apply):

Section IV - Sole Source Justification Are there secondary justification(s) for this sole source?

Section V - Purchase History Has the Agency or University Purchased these supplies or services in the past?

Term Term From Term To Value Description Contract Number Type Section VI - Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

2. Provide a list and describe in detail the specifications required to satisfy the need:

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

5. Has the Agency or University considered alternative supplies or services to satisfy their need?

5a. If yes, name the alternative vendors whose supplies or services were evaluated:

5b. If yes, what were the alternatives for each vendor and why were they unacceptable? Be specific with regard to features, characteristics, requirements, capabilities and compatibility:

5c. Explain how the market evaluation was conducted?

*This evaluation is to determine available options within a market. If the evaluation is to determine quality or best suited option, this is not the appropriate source selection. Under no circumstances shall the evaluation consist of testing alternative options. These activities must be conducted in a competitive transparent environment (i.e. IFB or RFP).

5a. If no, why weren't alternatives evaluated?

6. Are there resellers or distributors?

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

8a. If yes, please provide details regarding future obligations and/or needs:

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

10. Is there any additional information you would like to add to justify this sole source?

Section VII Requesting Department Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed) SPO Approval and Signature Required Sole Source Justification Form - Part II Section I - General Information Was a Sole Source hearing held per 30 ILCS 500/20-25?

Section II - Sole Source Hearing Details The State posted to the Illinois Procurement Bulletin a description of the State's need, the justification for the sole source decision, and information regarding the opportunity to submit comments and testify at a public hearing. Notice of the hearing was also posted outside of the hearing room 48 hours prior to the hearing.

The public hearing was conducted for the purpose of receiving testimony regarding the sole source determination. The Hearing Officer recommends the following:

The following relevant documents are attached:

Section III - CPO Approval and Signature Required 9.0.0.2.20101008.1.734229 ellen.h.daley@illinois.gov