Chiller Maintenance for Buildings 1201 1646 1607 PWS.pdf

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Performance Work Statement

Chiller Maintenance and Inspection

Prepared By:

66 ABG/CEOES

18 March 2025

1. DESCRIPTION OF SERVICES:

1.1. Scope

The work consists of performing maintenance by currently certified factory chiller mechanics to verify proper chiller and purge unit operation through preventive maintenance (PM) services to maintain two (2) water cooled centrifugal chillers three (3) air cooled chillers and one (1) Mitsubishi VRF in accordance with (IAW) manufacturer’s maintenance instructions, specifications, this PWS. Use only Original Equipment Manufacturer (OEM) parts. Refrigerant alarms are present at some chiller locations and must be safeguarded off during the work. EPA refrigeration handling guidelines are to be enforced. Weather and time are of the essence and service work dates may be changed to enhance chiller load operation as necessary at the discretion of the CO. This work shall include moving and rigging of materials on the job site for normal recommended maintenance, performance of this contract, testing, and cleanup. All onsite mechanic’s current dated factory certifications shall be presented to the COR ten days prior to beginning any work.

1.2. Requirements

The contractor shall provide all labor, equipment, material and supervision required to accomplish maintenance as stated in this PWS. The contractor shall provide a complete report summary maintenance to be deliverable (Email) to the 66ABG/CEOES Roland Hartz 781-225-5924 within two weeks of each chiller complete date. The report summary shall be typed on company letterhead with company phone number and company address containing field recorded data and observations and summary of all data. Reports shall contain all gleaned PM information, building number, date, make, model and serial number, recorded data, visual, audial and photographic observations with a summary of findings, actions taken and recommendations with costs for each recommendation and shall be submitted deliverable within the report for recommendations listed. The report shall be kept in a log binder with the original factory certified mechanic’s field log printed and signed by the PM mechanics and one copy of the report summary and mechanics field log on CD in PDF format delivered to the 66ABG/ CEOES Roland Hartz

1.3. Building 1201

Service Description Centrifugal Annual Inspection (Service 1) Centrifugal Operational Inspection (Service 2)

Equipment Qty Manufacturer Model Number Serial Number Centrifugal Chiller 1 Trane CVHF128NAP L96A00540 Centrifugal Chiller 1 Trane CVHF128NAR L96C02997

Service 1: Centrifugal Annual Inspection

Description

Coordinate Start Date with COR Perform Initial Site Inspection Review Diagnostics Review Purge Report Check Level and Temperature of Oil Perform Oil Analysis Per Circuit Lock Out Tag Out Units with Potentially High or Medium Voltage Starters Perform Purge Maintenance and Operation

Purge Plus Expiration Date Check (High Performance) Perform Vane Linkage and Oil Valve Lubrication Change Centrifugal Oil Filter Open Starter Panel Door(s) and Inspect

Perform Centrifugal Compressor Starter Inspection Meg Compressor Motor Close Starter Panel Door(s) after Inspections Perform Control Panel Electrical Inspection on Centrifugal Check Control Panel Calibration Calibrate Low Temperature Sensor Drain Rupture Disc Vent Line Remove Lock Out Tag Out and Restore Power for Units with High or Medium Voltage

Starters Preform Pre-Start Chiller Check Start Chiller Install Controls firmware upgrade (if available) Provide Written Report to COR

Service 2: Centrifugal Operational Inspection

Coordinate Start Date with COR Perform Initial Site Inspection Review Diagnostics Review Purge Report Review Oil Level and Temperature Manual Log with Electronic Device

1.4. Building 1607

RTAC Annual Inspection with AFD Option (Service 1) RTAC Operational Inspection (Service 2)

Equipment Qty Manufacturer Model Number Serial Number Air-Cooled Series R(TM) - Brazil

1 Trane RTAC2504U1 U21G01731

Air-Cooled Series R(TM) - Brazil

1 Trane RTAC2504U1 U21G01732

Service 1: RTAC Annual Inspection with AFD Option

Coordinate Start Date with COR Perform Initial Site Inspection Review Diagnostics Lock Out Tag Out at Main Disconnect Perform Electrical Inspection (RTA*) Perform AFD Visual Inspection - Power Removed Check Flow/Differential Mechanical Switch Remove Lock Out Tag Out at Main Disconnect Perform AFD Operational Inspection - Power Applied Check Condenser Fans RTA* Per Circuit Check Oil Return Operation Per Circuit Check Oil Level Per Compressor Perform Oil Analysis Per Compressor Install Controls firmware upgrades (if available) Calibrate Low Temperature Sensor Check Control Panel Calibration Perform Leak Test Inspection (Positive Pressure) Start Unit Check Compressor (HeliRotor Compressors) Check Compressor and Oil Separator Heater Complete Required Paperwork

Service 2: RTAC Operational Inspection

Coordinate Start Dates wit COR Perform Initial Site Inspection Review Diagnostics Check Condenser Fans RTA* Per Circuit Lock Out Tag Out (Standard) Perform Visual Electrical Inspection Install Controls firmware upgrades (if available) Remove Lock Out Tag Out Start Unit Complete Required Paperwork TechView/KestrelView Connection Run Service Report from TechView Techview/Kestrel View Disconnection

1.5. Building 1646

CGAM Annual Inspection (Service 1)

CGAM Operational Inspection (Service 2)

Trane Mitsubishi VRF System Annual Maintenance (Service 3)

Equipment Qty Manufactur er Model Number Serial Number

Air-Cooled Chiller, Scroll Compressors

1 Trane CGAM026A2P U16J575280

Equipment Qty Manufactur er

Model Number Serial Number

JV-Mitsubishi VRF Indoor Un

1 Trane TPLFYP048E 24M0004865TLA M

Service 1: CGAM Annual Inspection

Coordinate Start Date With COR Check Visual Condenser Coil Lock Out Tag Out (Standard) Perform Electrical Inspection Perform Meg Compressor Motor(s) Check Compressor Oil Level- Air-Cooled Scroll Perform Oil Analysis - Air-Cooled Scroll Perform Leak Test (High Pressure) Perform Strainer Maintenance - BPHE Units Inspect Piping - CGAM Clean Condenser Fan Blade TechView/KestrelView Connection Review Diagnostics Check Fans for Rubbing Check EXV Sight Glass Run Service Report from TechView Techview/Kestrel View Disconnection Clean and Repaint

Service 2: CGAM Operational Inspection

Customer Notification of Unit Maintenance Check Visual Condenser Coil Shut Down Unit Check Compressor Oil Level Air-Cooled Scroll

Return Unit to Normal Operation TechView/KestrelView Connection Review Diagnostics Check Fans for Rubbing Check EXV Sight Glass Run Service Report from TechView Techview/Kestrel View Disconnection

Service 3: VRF Annual Maintenance

Customer Notification of Unit Maintenance Visual Condenser Coil Check VRF Maint Controller Inspection Review Alarm Log Plug in with service software tool Install firmware upgrades (if available)

1.6. Quality Assurance

According to the contract’s inspection clause, the government will evaluate the contractor’s performance under this contract. The Contracting Officer Representative (COR) is the contractor’s point-of-contact (POC) for this requirement and will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the COR for review prior to implementation. All services to be performed by the contractor will be subject to review by the COR.

1.6.1. Continuation of Essential Services during Crisis

This requirement has been determined to be essential and does require continued support during a crisis.

1.6.2. Hours of Operation

The contractor shall perform work at Hanscom Air Force Base Monday thru Friday, under this contract during the following hours: 07:30 a.m. until 4:00 p.m., excluding Federal Holidays.

Work required to be performed outside of these hours shall only be done after approval from the contracting officer.

1.7. Period of Performance

Base Year 5/12/25-5/11/26 Option Year One 5/12/26-5/11/27 Option Year Two 5/12/27-5/11/28 Option Year Three 5/12/28/-5/11/29 Option Year Four 5/12/29-5/11/30

1.7.1. Holidays

Hanscom AFB recognizes the following holidays:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Juneteenth – 19 June Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

1.7.2. Contractor Personnel

The contractor shall not employ persons on this contract if such employee is identified to the contractor as a potential threat to the health, safety, security and general wellbeing or operational mission of the installation and its population. The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Air Force Industrial Labor Relations Activities. The contractor shall be prohibited from employing off-duty Contract Officer Representatives (COR’s) who are surveilling any contracts/subcontracts awarded to the Contractor. All contract employees depending on condition, occasion or place, or job assignment shall require professional, suitable attire. All contractor employees shall conduct themselves in a professional, courteous manner. The selection, assignment, reassignment, transfer, supervision, management, and control of contractor employees in performance of this PWS shall be the responsibility and prerogative of the contractor; however, the contractor shall comply with the requirements set forth in this PWS and Hanscom Air Force Base regulations concerning conduct of employees as referenced herein. The contractor shall employ and maintain a technically trained and experienced work force.

In the following sections, “contractor” includes any of the primary contractor’s subcontractors, vendors or suppliers working within the scope of this work.

1.7.3. Environmental Protection and Safety

The contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations and requirements regarding environmental protection and occupational safety and health. The contractor shall comply with any laws or regulation changes during the term of this contract. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness and materials handling (including hazardous materials).

1.8. Hazardous Waste

Contractor shall be responsible for the proper disposal of any spent/processed chemical solutions, used rags, etc., in compliance with all environmental regulations, including all HAZMAT documentation such as chain of custody forms.

1.9. Discharges

Any discharges into industrial waste treatment plant (IWTP) or sanitary sewer shall be done in accordance with Hanscom Industrial Wastewater Discharge Permit as instructed by 66 ABG/CEAN.

The contractor shall maintain records of written authorization, the contractor will initiate such a request by first contacting the Environmental Office POC Carol Koslick 781-225-6152.

1.10. Spills

Upon occurrence of any spills that could enter the storm system or cause any harmful environment effects, the contractor shall immediately call 911 to report the incident. When possible, the contractor shall use a base telephone to receive help from Hanscom AFB 911. If using a base telephone dial 9-

911. If using a cell phone, request Hanscom AFB 911. Immediately following the 911 call, the contractor shall report, in writing, all environmental violations to Mr. Ben Tuckerman. The contractor shall submit a typed or written report about the incident within four (4) clock hours. The contractor shall provide five (5) copies of the written report. The contractor shall provide three (3) copies to CEOES, a copy for Unit Environment Coordinator (UEC) and a copy for record. The format of the report shall be left up to the contractor, but the report shall contain, at minimum, the following information.

1.) Name and contact number of persons reporting the spill 2.) Date and time of incident 3.) Location and source of spill 4.) Substance or pollutant spilled 5.) Amount spilled and the rate of discharge 6.) Any damages or injuries involved 7.) Extent of the area impacted 8.) Potential hazards 9.) Action taken 10.) Organizations contacted 11.) Remarks Section - that addresses the cause of the spill (e.g. human error, equipment) and whether 911 were called and which agencies responded.

1.11. Environmental and Safety Training

The contractor personnel shall have Resource Conservation Recovery Act (RCRA) environmental and safety training required by the Massachusetts and United States government regulations. The training shall be in accordance with (IAW) the following regulations: Resource Conservation Recovery Act (RCRA) 40 Code of Federal Regulation (CFR) 265.16 “Personal Training”, Occupational Safety and Health Administration (OSHA) Hazardous Waste Operations and Emergency Response Standard Title 29, CFR Part 1910.120 “Hazardous Waste Operations and Emergency Reponses”, Hazardous Waste Management Instruction, Section 13, and Air Force Instruction (AFI) 32-7042, “Solid and Hazardous Waste Compliance”, Section 2, The contractor shall provide the environmental and safety training certificate for all employees to the COR after contract award date.

1.12. Forms and Publications, TO, AFI and AFMCI

The contractor shall obtain the forms and publications expressly required to perform the work in this contract via the Internet at www.e-publishing.af.mil. In the event that a form or publication is not available online, the COR will provide the form, instruction, or publication to the contractor upon written request (e-mail is acceptable) by the contractor. In the event that laws, regulations, Task Order (TO), Air Force Instruction (AFI), or Air Force Materiel Command Instructions (AFMCI) change during the term of this contract, the contractor is required to comply as such changes come into effect. Contractors delivering or handling official United States Air Force records shall comply with the applicable records management regulations at Air Force Instruction (AFI) 33-322, Air Force Manual (AFMAN) 33-363, and AFI 37-138 (in their entirety).

1.13. Housekeeping

The contractor shall keep the work areas clean and neat in accordance with Industry Standards, Occupational, Safety and Health Administration (OSHA), fire and safety standards and this

PWS.

1.14. Privately Owned Motor Vehicles (POV)

Contractor personnel shall comply with the directives pertaining to operation of POVs on Hanscom AFB per AFI 31-204 (in its entirety), Motor Vehicle Traffic supervision.

1.15. Visitor Pass

The contractor shall comply with requirement and procedures IAW FAR 5352.242-9000 (see clause in contract), Contractor Access to Air Force Installations. A list of names will be required to gain access to the installation.

1.16. Foreign National(s)

The contractor shall notify the COR before sending a Foreign National representative to perform services. Special rules apply for foreign national(s) visiting a US Government facility.

1.17. Health and Safety on Government Installation

In performing work under this contract on a Government installation, the contractor shall comply with federal, state and local regulations regarding occupational safety and health and the specific health and safety requirements established by this contract. The contractor shall notify the COR of any injuries that occur to contractor personnel while on the installation. The contractor shall notify the COR of damage to government property or equipment during the execution of the contract.

1.18. Emergency Procedures

Contractor employees shall follow the direction of Government employees in regard to emergency evacuation procedures, i.e. fire, tornado, active shooter and bomb threats. It is the contractors’ responsibility to account for their employees following an emergency evacuation. Contractor personnel shall participate with government personnel in all fire and tornado drills and at no additional cost to the government.

SECTION 2

Performance Assessment

The contractor shall ensure the following service summary requirements are accomplished.

2.0. SERVICE SUMMARY.

PERFORMANCE

OBJECTIVE

PWS

PARAGRAPH

PERFORMANCE

THRESHOLD

Building 1201 1.3 100%

Building 1607 1.4 100%

Building 1646 1.5 100%

SECTION 3

GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3.1. Government Furnished Property (GFP)

NA

3.2. Reserved.

3.3. Government Furnished Services

Government Furnished Services are applicable during the performance of this contract.

3.3.1. Security Police

The government will provide general on base Security Forces service. The Security Forces’ telephone number is 911 for emergencies (9-911 using a Base telephone), for crime in progress 781-225-5613 and 781-225-5613 for non-emergency calls.

3.3.2. Fire and Emergency Services

The government will provide general on-base fire protection services. The contractor shall comply with fire prevention rules and regulations enforced by the Hanscom AFB Fire Prevention Branch.

Call 911 for emergencies (9-911 using a Base telephone). For routine fire prevention matters and/or calls to dispatch, call 781-225-3330.

3.3.3. Emergency Medical Service

The telephone number is 911 for emergencies.

Note: Calling 911 from a cell phone will be received by off base emergency 911 systems, causing a delay in response time by emergency personnel. When possible, use a base telephone to receive immediate on base help by dialing 9-911.

3.3.4. Utilities

The government will furnish utility services. These utilities include natural gas, electricity, water and sewer for the sole purpose of accomplishing this contract. If the contractor requires additional utility services, it shall be the contractor’s responsibility to provide. Contractor shall use due care and diligence in efforts to conserve utilities to reduce utility costs.

3.3.5. Refuse Collection

The government will provide refuse collection services limited to the extent provided in the Base Refuse Collection Contract for government provided facilities. The government will only allow non-hazardous refuse to be emptied into the nearest authorized refuse dumpster for trash collection. Do not use the government dumpsters for collection of construction debris.

3.3.6. Workspace

The government will provide adequate workspace around the equipment area.