Cherokee Camp _ Emergency Services Pavement Rehab.pdf

Rockingham County Purchasing Office Governmental Center 371 NC 65, Suite 209 Wentworth, NC 27375

REQUEST FOR PROPOSALS

CHEROKEE CAMP AND EMERGENCY SERVICES PAVEMENT REHAB

RFP-2705

Rockingham County is requesting bids from licensed general contractors interested in providing services for the project described below. By submitting a proposal, the Offeror represents that it has carefully read the terms and conditions of this RFP and all attachments and Addenda and agrees to be bound by them.

The requirements for submitting a RFP are stated in this Request for Proposals. Companies interested in submitting a proposal may obtain detailed instructions, specifications, and direct questions to the following:

Caleb Tilley, Engineering and Public Utilities Director jctilley@rockinghamcountync.gov

Amanda Crumpler, Purchasing Agent acrumpler@rockinghamcountync.gov

Bids will be accepted by the Rockingham County Purchasing Office until 2:00 p.m. (EDT) on Thursday, October 1, 2026. Bids may be submitted by one of the following methods:

In Person or by Mail: To the address listed above.

By Email: To the email address(es) listed above.

All mailed or hand-delivered bids must be submitted on the bid form provided and enclosed in a sealed envelope.

The outside of the envelope shall be clearly marked with:

RFP-2705 Cherokee Camp and Emergency Services Pavement Repairs Contractor Name

Contractor Address Contractor Phone Number Contractor Email Address

Rockingham County reserves the right to reject any or all proposals submitted, to waive technicalities and informalities in bidding, and to accept a proposal other than the lowest submitted if such is in the best interest of the County. Minimum qualifications

09/02/2026 Amanda Crumpler Date Rockingham County Purchasing mailto:jctilley@rockinghamcountync.gov mailto:acrumpler@rockinghamcountync.gov

Rockingham County Government Engineering and Public Utilities

371 NC 65, Reidsville, NC 27320 | PO Box 132, Wentworth, NC 27375 Phone: (336) 342-8104 | Fax: (336) 342-8252

Email: jctilley@rockinghamcountync.gov www.rockinghamcountync.gov

Project: ROCO-27.03 Cherokee Camp and Emergency Services Pavement Rehab (Asphalt Parking Lot Rehab)

Rockingham County is soliciting bids from NC Licensed Contractors for asphalt parking lot pavement preservation.

The Contractor shall provide all materials, labor, equipment, taxes, fees, and permits to complete the project.

The County will provide electricity, water, and toilets for the project.

All bids are due back to the County no later than 2:00 PM Thursday October 1st, 2026 and can be turned in via email or mail at the addresses below:

Caleb Tilley, EPU Director: jctilley@rockinghamcountync.gov; (336) 342-8104

Amanda Crumpler, Purchasing Agent: acrumpler@rockinghamcountync.gov; (336) 342-8111

Rockingham County Government, EPU Mailing:

P.O. Box 132 Wentworth, NC 27375

Physical:

371 NC Hwy 65 Reidsville, NC 27320

A mandatory site visit will be held at 9:30 AM on September 16, 2026, at the project locations below. We will begin at 338 Cherokee Camp Rd.

PROJECT LOCATIONS:

338 Cherokee Camp Rd, Reidsville, NC 27320

240 Cherokee Camp Rd, Reidsville, NC 27320

216 Justice Center Dr, Reidsville, NC 27320

150 Justice Center Dr, Reidsville, NC 27320 mailto:jctilley@rockinghamcountync.gov mailto:acrumpler@rockinghamcountync.gov

371 NC 65, Reidsville, NC 27320 | PO Box 132, Wentworth, NC 27375 Phone: (336) 342-8104 | Fax: (336) 342-8252

Email: jctilley@rockinghamcountync.gov www.rockinghamcountync.gov

SCOPE OF WORK

The quantities shown are approximate and are provided for bidding purposes. The Contractor shall verify existing field conditions, dimensions, access, drainage and quantities prior to submitting a bid. Submission of a bid constitutes acknowledgement that the Contractor has reviewed the sites and has included foreseeable conditions associated with completing the specified work.

The Contractor shall provide the following:

• 338 Cherokee Camp will receive 5,710 SY of milling, 2,200 SY of heavy asphalt (2” I19.0C and 1.5” S9.5B), 3,510 SY of 2” S9.5B and pavement markings to match existing.

• 240 Cherokee Camp will receive 1,480 SY of light grading, 1,480 SY of 2” S9.5B, and pavement markings for the existing number of parking spaces.

• 216 Justice Center Drive will receive crack seal, fog seal, and restriping of entire parking lot and drive as shown on the attached map.

• 150 Justice Center Drive will receive crack seal on the entire parking lot and driveway as shown on the attached map. Additionally, the back parking lot will receive 600 SY of light grading, 600 SY of 2” S9.5B, and pavement marking for the existing number of parking spaces.

*There may be opportunity to adjust the curb and gutter and landscape to allow for larger turn movements in this parking area.

Earthwork

• Contractor shall contact NC 811 and obtain required utility locates before beginning excavation, milling, or other work that could affect underground utilities.

• New or reconstructed parking areas shall be graded to:

o Drain water from the paved surface o Direct drainage away from buildings and structures

371 NC 65, Reidsville, NC 27320 | PO Box 132, Wentworth, NC 27375 Phone: (336) 342-8104 | Fax: (336) 342-8252

Email: jctilley@rockinghamcountync.gov www.rockinghamcountync.gov

• Soft or unsuitable material encountered during grading shall be reported to the County.

Removal and replacement of unsuitable material, beyond the specified contract amounts, shall not proceed without authorization.

• Contractor shall maintain access to existing drainage structures and shall not obstruct existing drainage systems.

• Areas disturbed outside the proposed pavement limits shall be restored to an equal or better condition than existed prior to construction.

Asphalt Paving

• Asphalt mixtures shall be obtained from an approved commercial asphalt plant and shall meet applicable NCDOT mix design requirements.

• Existing surface must be clean, dry, and free from debris before asphalt placement.

• Joints shall be straight and tight to minimize water intrusion and shall provide a smooth transition.

• Finished pavement shall provide positive drainage. Areas exhibiting ponding, segregation, cracking, poor compaction, or other defective workmanship shall be corrected at the Contractor’s expense.

• The Contractor shall be responsible for protecting freshly placed pavement from traffic until the pavement has cooled sufficiently to prevent damage.

Milling

• Milling shall produce a uniform surface suitable for receiving asphalt pavement.

• Milling depths shall be adjusted accordingly at transitions, curb and gutter, drainage structures and existing pavement to maintain proper finish elevations.

• Loose material resulting from milling shall be removed before tack coat or asphalt placement.

• Contractor shall prevent damage to adjacent pavement, curb and gutter, utilities, and other improvements.

Sealing

• Crack sealing must be completed before applying fog seal.

• Cracks and pavement shall be thoroughly cleaned and dried before application of crack seal or emulsions.

• Sealant shall be installed in accordance with manufacturer temperature and application requirements.

• Failed pavement areas must be patched prior to fog seal application

371 NC 65, Reidsville, NC 27320 | PO Box 132, Wentworth, NC 27375 Phone: (336) 342-8104 | Fax: (336) 342-8252

Email: jctilley@rockinghamcountync.gov www.rockinghamcountync.gov

• Contractor shall protect all adjacent surfaces from overspray.

• Traffic shall remain off treated areas until the material has sufficiently cured.

Pavement Markings

• Contractor shall document existing pavement marking before milling, paving, or sealing.

• Marking materials must be commercial traffic-grade suitable for asphalt pavement.

• Markings shall be uniform, straight, and applied at the manufacturer’s recommended cover rate.

• Areas without existing pavement markings must have an approved marking plan prior to paint application.

Work Sequencing (Occupied Facility)

• Contractor shall coordinate work in logical phases to allow continued use of the impacted facilities.

• Temporary closures must be coordinated with the County prior to implementation.

• Contractor shall provide all traffic control devices necessary for work.

• All areas to be left clean and safe at the end of each workday.

Submittals Prior to beginning work, the Contractor shall provide:

• Line-item pricing on the attached Bid Proposal Sheet.

• Asphalt, crack seal, and emulsions data upon request.

• Certificates of insurance and other contract documents required by the County.

• Contact information for the Contractor’s on-site representative.

Change Orders

• No changes from the approved scope shall be made without authorization from the

Director of Engineering and Public Utilities. Changes requiring additional compensation and contract time will be processed through the County’s standard change order process.

• Contractor shall not proceed with additional work based on verbal authorization when the work will result in additional cost.

• Unauthorized work performed outside the contract scope may not be eligible for additional compensation.

• Contractor shall notify the County when unforeseen conditions, that could lead to a change order, are encountered.

371 NC 65, Reidsville, NC 27320 | PO Box 132, Wentworth, NC 27375

Phone: (336) 342-8104 | Fax: (336) 342-8252 Email: jctilley@rockinghamcountync.gov www.rockinghamcountync.gov

Acceptance and Warranty

• Contractor shall correct work determined to be defective, improperly installed or inconsistent with contract documents, at no additional cost to the County

• Final acceptance will occur after:

o All paving and pavement treatments are complete o Pavement markings are complete o Punchlist items are corrected o Disturbed areas are restored o Required closeout documents are received o The County has completed its final inspection

• Contractor shall provide a minimum one (1) year workmanship warranty from the date of final acceptance. Documentation is required for release of final payment application.

• Normal wear, damage caused by others, and failures resulting from documented, pre-existing subsurface conditions are excluded from the warranty.

BIDDER INFORMATION

Company Name: _________________________________

Contact Name: _________________________________

Address: ______________________________________

Phone: ________________________________________

Email: ________________________________________

Base Bid (Material + Labor): $__________________

Estimated Duration: ____________________________

Authorized Signature: ___________________________ Date: _____________

BID PROPOSAL SHEET

Project Name: ____________________________________________________

Project Location: __________________________________________________

Bidder Name: ____________________________________________________

Date: _____________________

BASE BID ITEMS

LI # Description of LI UoM Quantity Unit Price ($) Total Price ($)

1 Excavating and Grading SY

2 ABC Stone (If needed) TN

3 Asphalt Milling SY

4 I19.0C SY

5 S9.5B or S9.5C SY

6 Crack and Fog Seal SY

7 Restriping LF

Base Bid Total ($)

ALTERNATE BID ITEMS

Alt. No. Description of Alt

Item Add /

Deduct UoM Quantity Unit Price ($) Total Price ($)

Total Alt.

Bid Impact Amount($)

TOTAL PROPOSED AMOUNT

Base Bid + Selected Alternates: $_____________________________

Notes or Clarifications:

Bidder Signature: ___________________________________ Date: ______________________

NC CGIA, Microsoft, Vantor

7/9/2026, 8:20:45 AM

0 0.01 0.030.01 mi

0 0.02 0.040.01 km

1:1,099

ArcGIS Experience Builder Disclaimer: The holder of this map, understands and agrees to the disclaimer found here: https://data-hub-rock-co-gis.hub.arcgis.com/ https://data-hub-rock-co-gis.hub.arcgis.com/ jctilley Polygon jctilley Polygon jctilley Polygon jctilley Polygon jctilley Rectangle jctilley Text Box 2" I19.0 and 1.5" S9.5B:

2" S9.5B:

All pavement markings to be put back as is.

jctilley Rectangle

7/9/2026, 8:21:06 AM

0 0.01 0.020 mi

0 0.01 0.020.01 km

1:660

ArcGIS Experience Builder Disclaimer: The holder of this map, understands and agrees to the disclaimer found here: https://data-hub-rock-co-gis.hub.arcgis.com/ https://data-hub-rock-co-gis.hub.arcgis.com/ jctilley Polygon jctilley Polygon jctilley Rectangle jctilley Text Box 2" S9.5B:

4" Concrete Walk:

Subgrade will need some grade work and possible additional stone.

7/9/2026, 8:23:12 AM

0 0.01 0.030.01 mi

0 0.03 0.060.01 km

1:1,407

ArcGIS Experience Builder

Disclaimer: The holder of this map, understands and agrees to the disclaimer found here: https://data-hub-rock-co-gis.hub.arcgis.com/ https://data-hub-rock-co-gis.hub.arcgis.com/ jctilley Polygon jctilley Text Box Seal Coat and Restripe:

7/9/2026, 8:21:45 AM

0 0.01 0.020.01 mi

0 0.01 0.030.01 km

1:844

ArcGIS Experience Builder

Disclaimer: The holder of this map, understands and agrees to the disclaimer found here: https://data-hub-rock-co-gis.hub.arcgis.com/ https://data-hub-rock-co-gis.hub.arcgis.com/ jctilley Polygon jctilley Polygon jctilley Rectangle jctilley Text Box 2" S9.5B and Stripe:

Crack Seal:

Subgrade will need some grade work and possible additional stone.