CHEMICALS_II_FOR_WASTEWATER_AND_WATER_TREATMENT.pdf

INVITATION TO BID

22/23-92

CHEMICALS II FOR WASTEWATER AND WATER TREATMENT

Town of Manchester

Lincoln Center

Manchester, CT 06040

RELEASE DATE: June 19, 2023

DEADLINE FOR QUESTIONS: June 25, 2023

RESPONSE DEADLINE: June 29, 2023, 11:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/townofmanchester https://secure.procurenow.com/portal/%7bproject.government.code%7d

Town of Manchester

INVITATION TO BID

22/23-92

CHEMICALS II FOR WASTEWATER AND WATER TREATMENT

I. Introduction II. Instructions to Bidders

III. Insurance and Indemnification Requirements IV. Standard Instructions-Supplies, Materials & Equipment V. Project Details

VI. Vendor Submissions VII. Pricing Table

Invitation To Bid #22/23-92 Title: CHEMICALS II FOR WASTEWATER AND WATER TREATMENT

1. INTRODUCTION

Chemicals II for Wastewater and Water Treatment Plants.

1.1. Summary

Chemicals II for Wastewater and Water Treatment. Prices for all items must be held firm for the entire contract period.

1.2. Contact Information

Cora Narracci

Purchasing Agent

494 Main Street

Purchasing Department

Manchester, CT 06040

Email: cnarracci@manchesterct.gov

Phone: (860) 647-3033

Department:

Water and Sewer

Department Head:

Pat Kearney

Director

1.3. Timeline

Release Project Date June 19, 2023

Question Submission Deadline June 25, 2023, 4:00pm mailto:cnarracci@manchesterct.gov tel:(860)647-3033

Bid Opening Date and Time June 29, 2023, 11:00am

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2. INSTRUCTIONS TO BIDDERS

2.1. INSTRUCTIONS TO BIDDERS

In accordance with the provisions of the Town Charter, sealed proposals will be received not later than the date and time set forth above, for furnishing the commodities and/or services listed herein.

Proposals must be executed in accordance with and subject to instructions and specifications contained herein.

The Town of Manchester is an equal opportunity employer and requires an affirmative action policy for all of its Contractors and Vendors as a condition of doing business with the Town, as per Federal Order

11246. By submitting the Proposal for this bid, all vendors and contractors agree to this condition of doing business with the Town, and should the Town choose to audit their compliance, the vendor agrees to cooperate fully.

2.2. ELECTRONIC BIDDING INFORMATION

Important Instructions for Electronic Submittal

Specifications and bid forms must be obtained online at Town of Manchester Procurement Portal

(opengov.com). The exclusive means by which all prospective bidders may obtain bid packages, direct inquiries, request and receive addenda and supplemental information, and submit bids and proposals, shall be through the Town of Manchester’s OpenGov portal.

Bids may be received up to the deadline date and time listed in the solicitation documents, via the

Town’s e-Procurement Portal. The Town e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The

Town of Manchester strongly recommends completing your response well ahead of the deadline.

Addenda Notification and Acknowledgement

Addenda Notification: Bidders are required to register for an account via the Town’s e-Procurement

Portal hosted by OpenGov. Once the bidder has completed registration, you will receive addenda notifications to your email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at Town of Manchester Procurement Portal

(opengov.com).

Submitting Questions and Receiving Responses

Bidders shall submit all inquiries regarding this bid via the Town’s e-Procurement Portal. Please note any deadline for submitting inquiries. All answers to inquiries will be posted on the Town’s e-Procurement

Portal. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.

When applicable, state bids will be considered for this service.

The Purchasing Authority reserves the right to waive any informality or reject any and all bids. In addition to the bid specifications, all bids are subject to the terms, provisions and conditions of the https://procurement.opengov.com/portal/townofmanchester https://procurement.opengov.com/portal/townofmanchester https://procurement.opengov.com/portal/townofmanchester

Manchester Charter, Code of Ordinances, and Purchasing Guidelines. By bidding on the proposed purchase, the bidder agrees to such terms, provisions and conditions.

An Equal Opportunity/Affirmative Action Employer

2.3. RULES AND REGULATIONS FOR COMPETITIVE BIDDING

These rules and regulations have been adopted by the Board of Directors of the Town of Manchester pursuant to Section 5-22 of the Town Charter. They are standard for all competitive bidding proposals issued by the Town of Manchester, Connecticut for contracts of all types where labor, materials, and necessary equipment to complete work is to be furnished to the Town, where the Town is to purchase supplies, materials, and equipment, where the Town is to sell surplus materials and equipment, or where the Town is to sell real estate. These rules and regulations shall be binding upon all prospective bidders and the Town of Manchester.

2.4. GENERAL RULES

1. The Purchasing Authority may delete or modify any of the instructions to bidders for a particular proposal, indicating such change in the appropriate section of the proposal documents. The Purchasing

Authority may insert special instructions in any special contracts which are subject to competitive bidding.

2. The proposal is signed by the bidder with full knowledge of, and agreement with, the general specifications, conditions, and requirements of this bid. In addition to the bid specifications, all bids are subject to the terms, provisions and conditions of the Manchester Charter, Code of Ordinances, and

Purchasing Guidelines. By bidding on the proposed purchase or service, the bidder agrees to such terms, provisions, and conditions.

3. The Town has transitioned to electronic bidding. Vendors should submit solicitation responses electronically via the Town of Manchester Procurement Portal. Vendors will be asked to register and should do so prior to submitting bid documents.

4.This bid and any addenda will be issued on the Town of Manchester website bidding portal. It shall be the responsibility of the bidder to download this information. THE TOWN OF MANCHESTER WILL NOT

MAIL A SEPARATE HARD COPY OF ADDENDUM TO BIDDERS. Failure of any bidder to receive any such addendum or interpretation shall not relieve such bidder from any obligation under his bid as submitted. All addenda so issued shall become part of the Contract Documents.

5. Bid prices may not be withdrawn by bidder for 90 days after bid opening.

6. Proposals received later than the time and date specified will not be considered. Amendments to, or withdrawals of bids received later than the time and date set for bid opening will not be considered.

7. All bids shall be opened via a virtual meeting link posted and read aloud. All bids shall be tabulated and copies of said tabulation shall be posted on the website

8. All deliveries of commodities or services hereunder shall comply in every respect with all applicable laws of the Federal Government and/or the State of Connecticut.

9. Purchases made by the Town of Manchester are exempt from payment of Federal Excise Taxes and the Connecticut Sales Tax and such taxes must not be included in bid prices. Federal Excise Tax exemption certificates, if requested, will be furnished.

10. The Bidder, where applicable, shall insert/include the price per stated unit and extend a total price for each item. In the event there is a discrepancy between the unit price and the extension, the unit price will govern. The total cost shall be the sum of the extended prices.

11. Bidders shall, where applicable, submit terms for payment in spaces provided in the proposal form, showing the amount of cash discount which shall apply to bid prices when paid within the stated number of days in the proposal.

12. All inquiries shall be submitted within the time limitations specified in the bid documents and shall be requested via the online portal Q&A. All information given by the Town other than through the

OpenGov portal shall be informal and shall not be binding upon the Town nor shall it furnish a basis for legal action by any bidder or prospective bidder against the Town.

12A. The Town reserves the right to reject any and all bids, to waive technical defects and to make such awards including accepting a bid, although not the low bid, as it deems in its sole discretion to be in the best interest of the Town. The Town reserves the right to reject any bid if the bidder, any officer of the bidder, or any other company owned in whole or in part by any officer(s) of the bidder, is delinquent in the payment of any taxes or fees owed to the Town. The Town reserves the right to require a disclosure statement from the bidder listing the name(s) of all officers of the company.

12B. In the event the Town determines that a contractor is delinquent in any payment due the Town, then the Town may offset the delinquent amount due to the Town against the sums owed the contractor.

13. The Town of Manchester may make such investigation as deemed necessary to determine the ability of the bidder to discharge a contract. The bidder shall furnish the Town with all such information and data as may be required for that purpose. The Town reserves the right to reject any bid if the bidder fails to satisfactorily convince the Town that he is properly qualified by experience and facilities to carry out the obligations of the contract and to satisfactorily complete the work called for herein, or if the bid is conditional in nature.

14. Except where otherwise provided, a contract between the Town and a successful bidder shall consist of the Invitation to Bid, Specifications, Plans, Bid including Proposal form and these Rules and

Regulations. Acceptance by the Town may be by purchase order for the portion of the work awarded to a contractor.

15. All Invitations to Bid shall be publicly advertised in a newspaper having a general circulation within the Town of Manchester, Connecticut.

16. Bids shall be made available on the Town of Manchester Purchasing Web Site via the Bidding site.

17. Alternate bids shall not be accepted unless otherwise specified in the bid documents.

18. Any act or acts of misrepresentation or collusion shall be a basis for disqualification of any bid or bids submitted by such persons guilty of said misrepresentation of collusion. In the event that the Town enters into a contract with any bidder who is guilty of misrepresentation or collusion and such conduct is discovered after the execution of said contract, the Town may cancel said contract without incurring liability, penalty, or damages.

19. In the event that any bidder wishes to protest the potential award of a bid, the bidder must make it’s protest in writing identify the protesting party and the bid number, title and shall include a factual summary of the basis of the protest including any documents that shall be considered and request a conference with respect thereto. Said protest must be received in the Town of Manchester Purchasing

Office, within FIVE (5) business days after the award decision.

20. A conference with respect to said protest shall be scheduled by the Purchasing Authority and shall be attended by the Purchasing Authority or their designee and such other persons as the Purchasing

Department and the General Manager shall require attend. The subject matter of said conference shall be limited to the reasons for the protest specified in the written request for said conference. Said conference shall also include a discussion of all possibilities for a resolution of dispute. The Town shall make a decision in writing within three (3) business days after said conference and notify protesting bidder.

21. In the event that any protesting bidder wishes to take legal action against the Town, they must first fully comply with all of these Rules and Regulations, including those which have been changed by the

Purchasing Authority pursuant to paragraph 1 herein.

22. Except for special instructions inserted in special contracts by the Purchasing Authority pursuant to paragraph 1 herein, in the event of any conflicts between these Rules and Regulations and the terms and conditions of any document these Rules and Regulations shall prevail.

23. The contractor shall not transfer, sublet, or assign the contract by Power of Attorney or otherwise to any person, firm, or corporation, or in any way vary the terms of the contract without written permission from the Town. The Town has the right to terminate with a thirty (30) day written notice to the contractor. The Town reserves the right to terminate the contract at any time during the contract period. Such termination shall be effective immediately after giving written notice to the contractor that the Town is terminating the contract.

24. All Awards shall be made by the Purchasing Authority.

2.5. Bid Opening Information

Bid responses will be received by 11:00 am on Thursday, June 29, 2023

Bid openings will be held virtually through Zoom.

ZOOM meeting instructions are as identified in the Introduction Section above.

The virtual bid opening will be exactly the same as a regular bid opening – Purchasing staff will open the bids and read the results out loud. Results are not final until reviewed, tabulations compiled and then posted/distributed to participants. In addition, the requesting department will recommend an award after a complete review of the submissions.

3. INSURANCE AND INDEMNIFICATION REQUIREMENTS

3.1. GENERAL CONDITIONS:

Within ten (10) business days of the award or notice, or prior to the start of work, whichever comes first, the contractor/insured will provide, pay for, and maintain in full force and affect the insurance outlined here for coverage’s at not less than the prescribed minimum limits of liability. Such coverage is to remain in force during the life of the contract and for such additional time as may be required, and will cover the contractor/ insured’s activities, those of any and all subcontractors, or anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable. Any failure to comply with reporting requirements and provisions of the policies shall not affect coverage provided to Town, its officers, officials, agents or employees.

A. Certificates of Insurance: The contractor/insured will give the owner a certificate of insurance completed by a duly authorized representative of their insurer certifying that at least the minimum coverage’s required here are in effect and specifying that the liability coverage’s are written on an occurrence form and that the coverage’s will not be canceled, non-renewed, or materially changed by endorsement or through issuance of other policy(ies) of insurance without sixty (60) days advance written notice to the General Services Department. Failure of the owner to demand such certificate or other evidence of full compliance with these insurance requirements or failure of the owner to identify a deficiency from evidence provided will not be construed as a waiver of the contractor/insured’s obligation to maintain such insurance. Any failure to comply with reporting requirements and provisions of the policies shall not affect coverage provided to Town, its officers, officials, agents or employees.

B. Insurer Qualification: All insurance will be provided through companies authorized to do business in the State of Connecticut and considered acceptable by the owner.

C. Additional Insured: The policy or policies providing insurance as required, with the exception of professional liability and workers’ compensation, will defend and include the owner and owner’s architects, directors, officers, representatives, agents, and employees as additional insureds on a primary and noncontributory basis for work performed under or incidental to this contract.

D. Retroactive Date and Extended Reporting Period: Coverage, whether written on a claims made or occurrence basis, shall be maintained without interruption from the date of commencement of the

Work until date of final payment and then extended for an additional three (3) years from date of final payment.

If any insurance required here is to be issued or renewed on a Claims Made form as opposed to an

Occurrence form, the retroactive Date for coverage will be no later than the commencement date of the project. The Claims Made form will have an Extended Reporting Period of three years from the date of project completion. All Claims made policies cancelled or non-renewed and not replaced by a subsequent claims made policy will have an Extended Reporting period of three years from the date of cancellation or non-renewal.

E. Subcontractors’ Insurance: The contractor/insured will require each subcontractor hired by and/or employed by contractor/insured to purchase and maintain insurance of the types specified below. When requested by the owner, the contractor/insured will furnish copies of certificates of insurance evidencing coverage for each subcontractor.

F. Waiver of Subrogation: The contractor/subcontractor will purchase required insurance policies that shall be endorsed with a waiver of subrogation and all rights of recovery in favor of the Town, its officers, officials, agents and employees. The contractor/insured will require of subcontractors, by appropriate written agreements, similar waivers each in favor of all parties enumerated in this section.

G. Hold Harmless:The contractor/insured shall defend, indemnify and hold harmless the owner, officers, officials, agents and employees, and if applicable, the engineer and their agents and employees from and against all claims, damages, losses and expenses, including attorney’s fees of counsel selected by the owner, arising out of or resulting from the performance of the work and /or the supplying of materials, provided that any such claim, damage, loss or expense (a) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property including the loss of use resulting therefrom, and (b) is caused in whole or in part by any negligent act or omission of the contractor/ insured, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not they are caused in part by a party indemnified hereunder.

3.2. INSURANCE LIMITS AND COVERAGE:

A. To the extent applicable, the amounts and types of insurance will conform to the minimum terms, conditions and coverage’s of Insurance Services Office (ISO) policies, forms, and endorsements.

B. If the contractor/insured has self-insured retention’s or deductibles under any of the following minimum required coverage’s, the contractor/insured must identify on the certificate of insurance the nature and amount of such self-insured retention’s or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self-insured retention’s or deductibles will be the contractor/ insured’s sole responsibility.

C. Workers’ Compensation Insurance: With respect to all operations the Contractor performs and all those performed for it by subcontractors, the Contractor shall carry, and require each subcontractor to carry, Workers’ Compensation insurance as required by the laws of the State of Connecticut.

Employer’s Liability insurance shall be provided in amounts not less than:

• $500,000 per accident for bodily injury by accident;

• $500,000 policy limit by disease; and

• $500,000 per employee for bodily injury by disease

D. Commercial General Liability Insurance: With respect to the operations the Contractor performs and also those performed for it by subcontractors, the Contractor shall carry, and require each subcontractor to carry, Commercial General Liability insurance, including Contractual Liability, Products and Completed Operations, Broad Form Property Damage and Independent Contractors. See chart below for applicable minimum coverage amounts.

If the Contract amount is between 0 and $2,000,000:

• The Minimum Single Occurrence Amount required is $1,000,000 and the Minimum Annual

Aggregate Amount is $2,000,000

If the Contract amount is between $2,000,000 and $10,000,000:

• The Minimum Single Occurrence Amount required is $2,000,000 and the Minimum Annual

Aggregate Amount is $4,000,000

If the Contract amount is > $10,000,000:

• The Minimum Single Occurrence Amount is $4,000,000 and the Minimum Annual Aggregate

Amount is $8,000,000

Notes:

• If underground work is to be undertaken, each policy shall have coverage for and exclusions removed for “Explosion, Collapse and Underground” (“XCU”).

• Should blasting be required, all necessary permits for the use of explosives shall be obtained by the contractor/insured or insured from the Fire Marshall.

E. Automobile Liability Insurance: The Contractor shall obtain automobile liability insurance covering the operation of all motor vehicles, including those hired or borrowed, that are used in connection with the

Project for all damages arising out of bodily injury to or death of all persons and/or injury to or destruction of property; in any one accident or occurrence. This policy shall not be subject to an annual aggregate limitation. See chart above for applicable minimum coverage amounts.

F. Owner’s and Contractor’s Protective Liability Insurance for and in the Name of the Town and/or State:

With respect to the Contractor’s Project operations and also those of its subcontractors, the Contractor shall carry, for and on behalf of the Town and/or State for each accident or occurrence resulting in damages from bodily injury to or death of persons and/or injury to or destruction of property. See chart below for applicable minimum coverage amounts.

If the Contract amount is between 0 and $2,000,000:

• The Minimum Single Occurrence Amount required is $1,000,000 and the Minimum Annual

Aggregate Amount is $2,000,000

If the Contract amount is between $2,000,000 and $50,000,000:

• The Minimum Single Occurrence Amount required is $2,000,000 and the Minimum Annual

Aggregate Amount is $4,000,000

If the Contract amount is > $50,000,000:

• The Minimum Single Occurrence Amount is $4,000,000 and the Minimum Annual Aggregate

Amount is $8,000,000

G. Excess Coverage: Contractor shall purchase and maintain excess or umbrella liability insurance with a limit of not less than $5,000,000, covering all lines of insurance required by this contract.

4. STANDARD INSTRUCTIONS-SUPPLIES, MATERIALS & EQUIPMENT

These instructions are standard for all proposals issued by the Town of Manchester, Connecticut, for the purchase of all supplies, materials, and equipment. The Town of Manchester may delete, supersede, or modify any of these standard instructions for a proposal by indicating such change in the section headed

“Special Instructions to Bidders.”

1. Unless otherwise stated, deliveries must consist of new merchandise.

2. Prices quoted shall be net delivered prices to the Town.

3. The Town may withhold acceptance of, or reject any merchandise which found, upon examination, not to meet the specifications’ requirements. When rejected, it shall be removed by the Contractor

(vendor) within ten (10) days after notification of rejection.

4. When the schedule indicates that an item to be purchased is to be specified, or equal, the bidder may offer an article which is certified to be equal in quality, performance, and in other essential characteristics to the bid standard. Bidder must furnish any information, such as specifications, test results, etc., which will help in determining whether an item is equal or superior to the Town’s bid standard. If a bidder fails to name a substitute, the specified item must be furnished.

5. Bidders agree to comply with all of the latest Federal and State safety standards and regulations and certify that all items furnished in this bid will conform to and comply with said standards and regulations. Bidder further agrees to indemnify and hold harmless the Town for all damages assessed against the Town as a result of the bidder’s failure to comply with said Standards and/or Regulations.

6. The Town reserves the right to make an award by item or total as may be in the best interest of the

Town. If a Bidder desires to bid on an “all or nothing” basis, he shall so indicate on the bid schedule and the Town reserves the right to make an award as may be in the best interest of the Town.

7. The Bidder shall pay all royalties and license fees. He shall defend all suits or claims for infringement of any patent rights and shall save the Town of Manchester harmless from loss on account thereof except that the Town of Manchester shall be responsible for all such loss when a particular manufacturer, product, or process is specified by the Town of Manchester.

5. PROJECT DETAILS

5.1. Scope of Work or Project Details

SPECIAL CONDITIONS – CHEMICALS

Quantities indicated are estimated only and are based on past experience. The Town is not bound by the quantities stated herein. No guarantee is made for any quantities stated nor is a guarantee made for the total bid.

Bidders shall provide required product data, analytical data and a completed MATERIAL SAFETY

DATA SHEET (MSDS) or SAFETY DATA SHEET (SDS) for all chemicals they will supply under this

Contract. (All shipments will include a certificate of analysis of that lot of chemical.)

Safety Data Sheet shall accompany each shipment and all shipments will include a Certificate of

Analysis (COA) of that lot of chemical. Noncompliance of product shall not be the responsibility of the Town.

A 24 to 48 hour advance notice of delivery is required on all palletized shipments. Because there is no loading dock at the New State Road delivery location, a truck with a power lift gate is preferred. All shipments made via common carrier shall notify the Water & Sewer Dispatcher at

(860) 647-3201 twenty-four (24) hours before arrival. The hours for delivery at the Globe Hollow

Water Treatment Plant and the Hockanum River Water Pollution Control Facility are 7:30 a.m. to

2:00 p.m., Monday through Friday.

If any shipments delivered to the Town do not meet these Specifications, AWWA Specifications or quality control tests performed by the Town, notice will be given to the bidder within 120 days after receipt of the chemical. In that event, the bidder shall, at his own expense, remove the product from the Town’s premises and replace it with a like amount of satisfactory chemical, or issue credit to the account, whichever the Town desires.

The Town further reserves the right to terminate this agreement upon receipt of any material delivered pursuant to this agreement which fails to conform to the specifications contained herein or fails to meet minimum performance and/or quality standards.

5.2. FORCE MAJEURE

Seller’s failure to make, or Buyer’s failure to take, any delivery or deliveries when due if caused by force majeure as hereinafter defined, shall not constitute a default hereunder nor subject the party so failing to any liability to the other; provided, however, that the party affected by such force majeure shall promptly notify the other of the existence thereof and of its expected duration and the estimate effect thereof upon its ability to perform its obligations hereunder.

Such party shall promptly notify the other when such force majeure circumstance has ceased to affect its ability to perform its obligations hereunder. The quantity to be delivered hereunder shall be reduced to the extent of the deliveries omitted for such cause, or causes, unless both parties agree that the total quantity to be delivered hereunder shall remain unchanged. As used herein, the term force majeure shall mean and include any Act of God or the public enemy, accident, explosion, fire, storm, earthquake, flood, drought, perils of the sea, strikes, lockouts, labor troubles, riots, sabotage, embargo, was (whether or not declared and whether or not the

United States is a participant), federal, state or municipal law, regulation, order, license, priority, seizure, requisition or allocation, failure or delay of transportation, shortage of or inability to obtain supplies, equipment, fuel or labor, or any circumstance of a similar or different nature beyond the reasonable control of the party so failing.

5.3. HYDRATED LIME: HIGH CALCIUM HYDRATED LIME

The annual estimated quantity is 20 to 40 tons.

The hydrated lime shall be white, dry, finely divided powder obtained by the hydration of quicklime, which consists essentially of calcium oxide CaO. It shall contain no mineral or organic substances in quantities capable of producing deleterious or injurious affects upon the health of those consuming the water which has been treated with it. It should be free of lumps and any foreign material that may interfere with the operation of the dry feed machines of conventional design used in water treatment plants. The hydrated lime will be stored in a lime silo and metered using a screw conveyor, therefore, its size and quality must be such that it is readily conveyed from the lime silo to the mix tank.

The hydrated lime supplied must confirm to the AWWA standard for hydrated lime (AWWA B202-

13) or the latest revision thereof. The hydrated lime shall have a minimum of 68% available calcium oxide. The supplier will be required to submit a statement or evidence that the hydrated lime to be furnished conforms to the AWWA standard. Each shipment of hydrated lime may be sampled and tested by the Town of Manchester. Any shipment that does not meet the specifications of AWWA B202 will be removed from the silo by the vendor with no expense to the Town.

Storage at the Globe Hollow Water Treatment Plant is as follows:

• 52 ton bulk lime silo on top of roof (located approximately 18 feet above finished grade)

• Dust collector is present

• Silo nozzle is approximately 3 feet above grade; Contractor shall be responsible for the necessary fittings to connect to the existing silo nozzle.

• Distance from the nozzle to the top of silo is approximately 35 feet.

Bid price shall be the cost per pound delivered to the Globe Hollow Water Treatment Plant at

125 Spring Street, Manchester, CT.

Each bulk shipment must have a certified weight accompanying it. The supplier shall be capable of blowing the lime deliveries into a storage silo. Delivery hours are Monday through Friday, 7:30 a.m. to noon.

5.4. SODIUM HYPOCHLORITE

Except as modified or supplemented herein, Sodium Hypochlorite shall be in accordance with the latest revision of standards for Sodium Hypochlorite, AWWA B300 and/or ANSI/NSF standard 60.

The bidder shall attach to his Bid a statement or evidence that the Sodium Hypochlorite complies with all applicable requirements of AWWA B300. Should quality tests, performed during the contract period, result in a product below these standards, the Hypochlorite shall be replaced by the supplier with a product that meets these specifications at no additional cost to the Town.

CARBOYS

The annual estimated carboy quantity is 1,000 to 4,000 gallons for the Globe Hollow

Water Treatment Plant and 500 to 2,500 gallons for the swimming pools.

The Sodium Hypochlorite solution supplied shall be at least 12% available chlorine by volume (trade %), shall be shipped in 5-gallon unbreakable, clean, dry plastic carboys. Carboys are to be dark in color; no white or opaque carboys will be accepted. Each carboy shall be marked in accordance with Interstate Commerce

Commission regulations and AWWA B300.

Prices quoted shall be per gallon delivered as needed to the Globe Hollow Water

Treatment Plant at 125 Spring Street, and to several swimming pool locations in

Manchester. The price shall include the pickup of carboys from each location and any freight on returning empty carboys to the shipper.

Prices quoted shall be on a cost per gallon basis. Orders will be placed as needed.

Deliveries will be for a minimum thirty-two (32) carboys per shipment. Carboys are to be placed on pallets and shrink wrapped.

The successful bidder for Sodium Hypochlorite will use memo billing to record the number of carboys delivered and picked up. The intent of memo billing is to keep track of carboys only and not dollars. The Town shall not pay any carboy deposit charges during the term of the contract. Upon completion of the contract all carboys will be returned to bidder. At that point, the Town agrees to pay bidder the container charge for any carboys not returned at the end of the contract period.

Deliveries can be received between the hours of 7:30 a.m. and 2:00 p.m.

TOTES

15% Sodium Hypochlorite in 250 gallon tote container and 275 tote container. Prices quoted shall be on a cost per gallon basis. Please indicate tote size in pricing table.

Returnable deposit charges for the tote container are also to be included.

Deposit holding may have hold times of up to 9 months and are to be returned upon receipt of the tote in this timeframe. The price shall include the pickup of totes from each location and any freight upon returning empty totes to the shipper.

Orders will be a 2-tote minimum per order.

5.5. POLYALUMINUM HYDROXY CHLOROSULFATE (PACI) COAGULANT

The annual estimated quantity is 37,000 to 50,000 gallons.

The liquid PACI shall conform to AWWA Standard B408-93 and ANSI/NSF Standard 60 as approved for potable water. The Bidder shall attach to his bid a statement or evidence that the

PACI supplied complies with all applicable requirements of AWWA Standard B408-93 or latest revision thereof.

Product specifications are as follows:

High Basicity PACI

% A1203 10.5 – 10.7

% Basicity 69 – 72

Specific Gravity 1.26 – 1.27

Vendors bidding this item must submit references for at least four (4) utilities in Connecticut that they currently supply this product to. References shall include the name of the utility, contact name and phone number, and the length of time the product has been in use at that facility.

Manchester reserves the right to reject a product if it fails to meet minimum performance standards of reduction turbidity, particles and color to plant specifications.

Deliveries will be made in at least 3,700 gallon bulk tanker truck deliveries. Deliveries must be made within 48 hours of order.

Delivery of the product will be to the Globe Hollow Water Treatment Plant at 125 Spring Street, Manchester, CT. Prices quoted shall be delivered prices per gallon.

Supplier is to provide a certificate of impurities analysis from an independent laboratory along with the bid response and a certificate of analysis with each shipment that is delivered.

Supplier is to visit the plant a minimum of four (4) times annually to run optimization tests and provide consultative help. Supplier must include the name and address of the local service representative.

Bidder shall have at least two employees available by phone or in person who are knowledgeable in coagulation using PACL. The names and cell phone numbers of these employees must be included with vendors bid proposal. At least one of these employees must be available 24 hours a day seven days per week, each day of the year for the term of the contract. A qualified service technician shall reside within 150 miles of the treatment plant and be available on-site within 24 hours of the request for help.

In the event of a change of supplier and product, the new vendor will be responsible for the costs associated with cleaning the bulk storage tanks prior to any new product being introduced.

Product must be manufactured in the USA. Vendor will be asked to provide proof of manufacturing.

5.6. LIQUID CHLORINE

The annual estimated quantity is 1,500 to 4,000 lbs.

Liquid Chlorine shall be in accordance with the Standard of Liquid Chlorine, AWWA B301, or the latest revision thereof except as modified or supplemented herein.

The Bidder shall attach to this Bid a statement or evidence that the Liquid Chlorine furnished complies with all acceptable requirements of AWWA B301. Liquid Chlorine shall be shipped in

150 lb. Cylinders of proper type for safe shipping and storing, and fitted with the connections for our chlorinators. The shipping containers shall confirm to applicable regulations of the Interstate

Commerce Commission and shall be reconditioned, maintained and loaded in strict accordance with the latest edition of “Container Procedures at the Chlorine Packaging Plants” issued by the

Chlorine Institute, Inc.

The Liquid Chlorine supplied shall be 99.5% pure by volume as obtained from vaporized Liquid

Chlorine, and suitable for the treatment of water, sewage, and industrial wastes. Chlorine cylinders shall be shipped as ordered in truckloads of a minimum of 8 (eight) 150 lb cylinders. The shipment of a minimum of 8 (eight) cylinders will be delivered to the New State Road Well #6 on

New State Road. Lift gate truck is required.

The tare weight of each cylinder shall be clearly stamped on the cylinder. Those cylinders which have more than one tare weight stamped on it shall be clearly indicated as to the correct tare weight.

A 48 hour advance notice of delivery is required for the delivery of small cylinders. Please call

(860) 647-3108.

Prices quoted shall be the delivered cost. The quoted price shall include pickup of all empty cylinders at no additional charge. There will be no charge for cylinders, unless the cylinders are not returned in a timely manner. Prices quoted shall be price per pound.

The successful bidder will provide two (2) half-day chlorine safety training programs for operations level response personnel. The training must be provided before April 15th.

5.7. MAGNESIUM HYDROXIDE

The annual estimated quantity is between 3,000 and 6,000 gallons. This is an estimate only and is not a guarantee of the quantity to be ordered.

The Sewer Department has not used Magnesium Hydroxide for two years, however, in the event that this chemical is needed during the contract period, it must meet these minimum specifications.

Magnesium Hydroxide shall be a stabilized high purity aqueous suspension of magnesium hydroxide (Mg (OH)2) produced by precipitating Mg (OH)2 from brine solution with the following specifications:

a. Alkalinity as Na OH, min 132%

b. Alkalinity as NA2), min 102%

c. Solids range 57% to 62%

d. Median particle Size typical 3.0 microns

e. % passing thru 325 mesh screen 99.8 typical – 99.0 minimum

f. Calcium, as CaO, dry basis typical 0.6%

g. Mg (OH)2 dry basis 98.5%

PHYSICAL PROPERTIES

a. Bulk Density

Lb/Gal 12.4 – 12.8

Lb/cubic foot 91.3 – 95.0

b. Specific gravity 1.46 – 1.525

c. Freeze point 32oF

d. Viscosity:

(Brookfield Model VT, 100 rpm) Typical 200 cps – 70 – 600 cps

CHEMICAL PROPERTIES

a. Molecular weight 58.3

b. Solubility Product Constant Ksp@18oC 1,2 X 1011

c. Solubility in water, g/100M @18oC 0.0009

d. Decomposition Temperature approximately 350oC

Bidders shall provide with their bids required product data specification sheet, analytical data and a completed MATERIAL SAFETY DATA SHEET for the chemical they will supply under this

Contract. (All shipments will include a certificate analysis of that lot of chemical.)

Storage shall be in an interior 3,400 gallon below grade holding tank. Distance from nozzle to the holding tank is 40 feet. The supplier is responsible for dispensing the product from the truck into the holding tank. The filling connection is a 2” schedule 80 Polypropylene female quick disconnect.

The bid shall be for the cost per pound delivered to the Hockanum River Water Pollution Control

Facility, 120 Thrall Road, Manchester, CT 06040. A statement of % of active product must be included with supplier’s bid.

Each shipment shall have a certified weight accompanying it. Bulk deliveries will be accepted for

2,500 gallons minimum to 3,000 gallons maximum. A Material Safety Data Sheet shall accompany each shipment and all shipments will include a Certificate of Analysis of that lot of chemical.

Product will be delivered within 48 hours of order placement. All loads shall be delivered Monday through Friday between 7:00 a.m. and 2:30 p.m.

5.8. SODIUM PERMANGANATE

The annual estimated quantity and frequency of ordering is projected to be approximately 6000 gallons or 2 totes per month which are delivered approximately one every other week.

Bids are requested for 20% Sodium Permanganate for use at the Wastewater Treatment

Plant. The solution is to be supplied in 275 gallon totes also known as intermediate bulk containers (IBC’s).

The supplied Sodium Permanganate shall meet the following Specifications:

A. Percent Active Solution (ASSAY) : 19.5% - 21.5 %as NaMnO4

B. pH: 5.0 – 8.0

C. Appearance: Dark Purple Solution

D. Specific Gravity: 1.15 – 1.17

E. Freezing Point: 21 deg. F (-6 deg. C)

F. Solubility in water at any proportion

Bid prices shall be firm for the contract period. The bid price shall reflect the cost per gallon including delivery costs, unloading and all fuel surcharges.

The successful bidder will use memo billing to record the number of IBC’s delivered and picked

up. The intent of memo billing is to keep track of IBC’s only and not dollars. The Town shall not pay any IBC deposit charges during the term of the contract. Upon completion of the contract all IBC’s will be returned to bidder. At that point, the Town agrees to pay bidder the container charge for any IBC’s not returned at the end of the contract period.

Product will be delivered within 48 hours of order placement. All loads shall be delivered Monday through Friday between 7:00 a.m. and 2:30 p.m. to the Hockanum River Water Pollution Control

Facility (HRWPCF), 120 Thrall Rd., Manchester, CT 06040. A Material Safety Data Sheet shall accompany each shipment and all shipments will include a Certificate of Analysis (COA) of that lot of chemical. Noncompliance of product shall not be the responsibility of the Town.

5.9. LIQUID CALCIUM CHLORIDE IN BULK SHIPMENTS - TANK WAGON LOAD

The annual estimated quantity is between 4,000 and 8,000 gallons.

The Calcium Chloride supplied shall be liquid Calcium Chloride containing at least 29% Calcium

Chloride (CaCl2) (winter use).

The Bidder shall attach to his Bid a statement or evidence that the Calcium Chloride furnished complies with this specification.

The delivery will be to the Highway Garage on Olcott Street. Delivery will be in tank wagon loads approximately 2,000 gallons. The price shall be cost per gallon delivered.

5.10. CONTRACT TERM

Contract prices shall be held firm for the entire contract period.

The contract term shall be from August 1, 2023 up to and including July 31, 2024. The contractor shall not transfer, sublet, or assign the contract by Power of Attorney or otherwise to any person, firm, or corporation, or in any way vary the terms of the contract without written permission from the Town.

The Town has the right to terminate with a thirty (30) day written notice to the contractor. The Town reserves the right to terminate the contract at any time during the contract period. Such termination shall be effective immediately after giving written notice to the contractor that the Town is terminating the contract.

6. VENDOR SUBMISSIONS

6.1. ....................................................................................................... Bi d Requirements*

Did you read through the entire solicitation and confirm that you met all of the bid requirements therein?

☐ Yes

☐ No

*Response required

6.2. ....................................................................................................... Ad denda *

This bid and any addenda will be issued on the Town of Manchester website bidding portal. It shall be the responsibility of the bidder to download this information. THE TOWN OF MANCHESTER WILL

NOT MAIL A SEPARATE HARD COPY OF ADDENDUM TO BIDDERS. Failure of any bidder to receive any such addendum or interpretation shall not relieve such bidder from any obligation under his bid as submitted. All addenda so issued shall become part of the Contract Documents.

☐ Please confirm

*Response required

6.3. ....................................................................................................... Do cument Uploads

Please upload any required information in this section.

6.4. ....................................................................................................... Ve ndor Information *

Please provide your Company Name

Your Company Address

Your Company's FEIN number

Main Contact Name and Title

Telephone Number

Email Address

*Response required

7. PRICING TABLE

CHEMICALS FOR WASTEWATER TREATMENT

Line Item Description Unit of

Measure Unit Cost Tank Wagon

Size Liquid

Chlorine

Cylinder

Charge, if any, if not

Returned

Timely

No Bid

1 HYDRATED LIME,

HIGH CALCIUM,

BULK SHIPMENT

PER LB

2 SODIUM

HYPOCHLORITE

IN 5 GALLON

CARBOY

PER GALLON

3 POLYALUMINUM

HYDROXY

CHLOROSULFATE

(PACI)

COAGULANT,

3,700 GALLON

TANK WAGON

LOAD, INDICATE

TANK WAGON

SIZE

PER GALLON

4 LIQUID

CHLORINE, 150

LB CYLINDERS,

TRUCK LOAD OF

8 CYLINDERS,

INDICATE

CYLINDER

CHARGE, IF ANY,

IF NOT

RETURNED IN A

TIMELY MANNER

PER LB

CHEMICALS FOR WATER TREATMENT

Line Item Description Unit of

Measure Unit Cost Tote Size Tank Wagon

Size Returnable

Deposit

Charge, if any, for 250

Gallon Tote

No Bid Returnable

Deposit

Charge, if any, for 275

Gallon Tote

5 SODIUM

HYPOCHLORITE

IN 250 GALLON

TOTE, INDICATE

TOTE SIZE AND

RETURNABLE

DEPOSIT

CHARGE, IF ANY,

FOR TOTE

PER GALLON

6 SODIUM

HYPOCHLORITE

IN 275 GALLON

TOTE, INDICATE

TOTE SIZE AND

RETURNABLE

DEPOSIT

CHARGE, IF ANY,

FOR TOTE

PER GALLON

7 MAGNESIUM

HYDROXIDE,

2,700 - 3,000

GALLON TANK

WAGON LOAD,

INDICATE TANK

WAGON SIZE

PER GALLON

8 SODIUM

PERMANGANATE,

20% LIQUID

SODIUM

PERMANGANATE,

INDICATE TOTE

SIZE

PER GALLON

CHEMICALS FOR SANITATION DEPARTMENT

Line Item Description Unit of Measure Unit Cost No Bid Tank Wagon Size

9 CALCIUM

CHLORIDE,

LIQUID BULK IN

TANK WAGON

LOAD, INDICATE

TANK WAGON

SIZE

PER GALLON