Chemical_Feed_System_Request_for_Solicitation_Dec_7_2023.docx
DOCX document 20 KB Posted
- Solicitation number
- IFB- 24 - 164
- Issued by
- Pinellas County, Florida
About this file
This document is a Request for Solicitation for Chemical Feed System Maintenance, Repairs, and Upgrades issued by the City of St. Petersburg, Florida. The solicitation seeks to establish a contract for comprehensive maintenance, repair, and replacement services for on-site chemical feed system equipment at various city facilities. The scope includes a comprehensive initial 30-day evaluation of all chemical dosing and metering equipment, followed by ongoing maintenance of various system components such as chemical metering skids, pumps, storage tanks, injection points, and associated electronic equipment. The contractor will be responsible for inspection services, preventive maintenance, testing, installation, emergency repairs, documentation, and handling multiple types of chemicals including sodium hypochlorite, caustic, ammonium sulfate, fluoride, polymer, and ferric chloride.
The contract requires the selected contractor to provide all labor, materials, equipment, and support services, with specific performance requirements including emergency response within two hours of notification, equipment repair and return within 15 calendar days, and adherence to industry and manufacturer standards. Pricing will be based on hourly rates that include labor, travel, and delivery charges, with a formal quote process for both non-emergency and emergency work. The City reserves significant contractual flexibility, including the right to add or delete services with 30 days' notice, suspend services during construction, and require new, OEM-quality replacement parts. Subcontractor use is prohibited without prior city approval, and the contractor must maintain a single point of contact and have adequate facilities and staffing throughout the contract term.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
ON-GOING CHEMICAL FEED SYSTEM MAINTENANCE REPAIRS AND UPGRADES
SPECIFICATIONS
1. SCOPE
1.1 It is the intent of the solicitation to establish maintenance, repair and replacement services for on-site Chemical Feed System equipment with on-site visits to various facilities throughout the City of St. Petersburg
1.2 The price for work under this section shall include the furnishing of all labor, materials, appurtenances, equipment, temporary loaner equipment if needed. Start-up services, disposal of tanks and consumed material, all reports, preventive maintenance logs, repair and replacement documentation, permitting, training, engineering and operation and maintenance support of the chemical dosing and metering system.
2. PERFORMANCE OF THE WORK
2.1 The established contractor(s) of the award must provide a comprehensive evaluation of all chemical dosing and metering equipment within the first 30 days of the award. The evaluation is a one-time process that will include the following:
| 2.11 | Location of the facility |
| 2.12 | The manufacturer, serial number and specific equipment name of all associated chemical dosing and metering equipment on location |
| 2.13 | The condition of the chemical dosing and feed equipment |
| 2.14 | Life expectancy of existing equipment |
| 2.15 | Suggested preventative maintenance of existing equipment |
| 2.16 | Suggested repairs required at the time of inspection |
| 2.17 | Separate quote for repairs required as noted during the initial equipment evaluation |
2.2 The following is a list of the types of equipment, the contractor will be required to maintain, repair, and replace, including but not limited to:
| 2.2.1 | Chemical metering skids and accessories |
| 2.2.2 | Chemical metering pumps and controls |
| 2.2.3 | Chemical storage pumps and piping |
| 2.2.4 | Injection points |
| 2.2.5 | Flow metering chemical controls |
| 2.2.6 | Chemical tanks and piping |
| 2.2.7 | Chemical injection piping |
| 2.2.8 | Temporary equipment supply |
| 2.2.9 | Temporary bulk chemical tanks |
2.2.10 Chemical storage tank transfer equipment
2.2.11 Electronic equipment associated with chemical metering
2.2.12 Chemical metering equipment
| 2.3 | The following is a list of services the contractor is expected to provide as part of the award, including but not limited to: |
| 2.3.1 | Inspection services |
2.3.2 PMI scheduling
| 2.3.3 | Testing of chemical systems |
| 2.3.4 | Installation (UPGRADE) of chemical systems and any associated equipment and materials required for installation (UPGRADE) |
| 2.3.5 | Emergency spill and repair response |
| 2.3.6 | Documentation of all work; engineering specifications, O&M Manuals, record drawings, warranty information and permits as required. |
| 2.3.7 | Start-up services |
| 2.3.8 | Providing all equipment essential to the repair and replacement of the chemical systems |
| 2.3.9 | Set-up and dismantle of temporary equipment |
| 2.3.10 | Removal and disposal of all materials |
| 2.3.11 | Other services that may be required to ensure the operation and maintenance of the chemical feed system |
| 2.4 | Types of Chemicals | |
| 2.4.1 | Sodium Hypochlorite | |
| 2.4.2 | Caustic | |
| 2.4.3 | Ammonium Sulfate | |
| 2.4.4 | Fluoride | |
| 2.4.5 | Polymer | |
| 2.4.6 | Ferric Chloride |
2.5 Chemical dosing and metering equipment may be picked up or repaired at the various water treatment and pumping facilities. A spare or loaner equipment may be required to keep facilities operating and in compliance while primary equipment is repaired or replaced.
2.6 All repaired equipment must be returned to the same site within fifteen (15) calendar days from the date of pick-up, unless otherwise approved by the City.
| 2.7 | Work must include as-needed repairs, replacements and emergency services. The contractor shall respond to Emergency on-site within two (2) hours of notification and begin work with four (4) hours of initial notification. See further explanation in Section 3. |
| 2.8 | All repairs, replacements, testing and calibration must be done to industry standards and the manufacturer’s suggested specifications. |
2.9 Hourly rates must include all costs, such as labor, travel mileage, pick-up and delivery charges to location for all work orders spanning the Bay Area.
3. ADDITIONAL WORK ORDER PROCEDURES
3.1 For non-emergency as needed repairs the contractor shall respond within five (5) business days with a not-to-exceed quote, including time to complete the work, and cost of material, based on the Bid items, and total. If the vendor does not comply and provide quote within the five (5) business day window, the City may obtain quotes from the next highest bidder. The owner’s representative will review the quote and will approve or reject the proposal. Upon approval, the owner’s representative will then provide a Notice to Proceed in writing via email to the contractor stating the time to start and complete work. The contractor will not receive additional compensation for the proposal process. The contractor will have no claim for compensation greater than the maximum listed on the quote unless approved in writing by the owner’s representative in advance. The contractor shall submit a written proposal for any additional work, in the contractor’s opinion, that is not listed in the quote. The additional proposal must list all recommended work, describing each item of work insufficient detail. The City reserves the right to reject the additional proposal work at its sole discretion.
3.2 For emergency repairs the City will contact the contractor with a Not to Exceed amount. The contractor shall respond within two (20 hours and be on-site within four (4) hours of initial notification to perform scope of work requested. The contractor shall provide a quote for the emergency services performed the next business day via email.
4. ADDITIONAL TERMS AND CONDITIONS
| 4.1 | The use of subcontractors is not permitted without prior approval from the City. |
| 4.2 | The City reserves the right to temporarily suspend service throughout the term of the agreement due to construction. |
| 4.3 | The Contractor shall provide a single point of contact to administer the agreement. |
| 4.4 | The Contractor shall have the facilities, capabilities, and staff available for the entire term. |
| 4.5 | The Contractor should receive permission prior to shutting down/deenergizing systems. |
| 4.6 | Replacement parts should be new and OEM quality. Refurbished parts and material shall only be allowed upon City approval. |
| 4.7 | Contractor should provide services during regular business hours and should schedule work through the City. |
| 4.8 | The City has the right to add or delete services with 30 days prior notice. |
File details come from the government source that posted it. Updated .