Chemical_Controller_Purchase.pdf

2025-RFP-151

CHEMICAL CONTROLLER PURCHASE

City of Cleveland

Department of Parks and Recreation

601 Lakeside Ave

Cleveland, OH 44114

RELEASE DATE: October 21, 2026

DEADLINE FOR QUESTIONS: November 4, 2026

RESPONSE DEADLINE: November 27, 2026, 4:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/clevelandoh

Chemical Controller Purchase

I. Overview

II. Program & Scope of Work

III. Process Brief

IV. Action Steps and Ownership of Work Products

V. Possible Separate Bid Packages

VI. City Agencies (Cleveland)

VII. Proposal Schedule

VIII. Other Conditions and Information

IX. Proposal Selection Criteria

X. OEO Compliance

XI. Proposal Submittals

#2025-RFP-151

Title: Chemical Controller Purchase

1. Overview

1.1. Summary

Cleveland, Ohio

Request for Proposal (RFP)

Chemical Controller Purchase

RFP Year: 2026

1. Introduction

The City of Cleveland Department of Parks and Recreation is soliciting written proposals from authorized vendors of Santa Barbara Control Systems, doing business under the brand name

Chemtrol, for the purchase of Twelve (12) chemical controllers

One (1) Chemtrol Model PC 2100 with communication option and a Chemtrol CO2 PH Control

System will not need to be installed but will be delivered to The City of Cleveland Parks and

Recreation to function as a backup unit.

The remaining eleven (11) Chemtrol Model PC 2100 with communication option and the

Chemtrol CO2 PH Control Systems (See Project Specifications) are to be installed at eight (8) of our recreation centers with indoor pools. with the following number of units at each location:

Three (3) units at the Frederick Douglas Recreation Center, two (2) units will be installed at

Collinwood Recreation Center, and one (1) Controller unit will be installed at each of the following Recreations Center pools: Cudell, Estabrook, Fairfax, Michael Zone, Stella Walsh, and

Thurgood Marshall.

Only vendors authorized to sell Chemtrol equipment are eligible to respond. Eleven of the

Chemtrol controllers will be installed in the following locations:

2. Proposal Requirements

Interested vendors shall submit a written proposal that includes, at a minimum, the following:

• A detailed price quotation for all required equipment

• Installation proposal and costs for each of the eight (8) different locations

• Vendor background information and relevant experience

• References for similar projects or installations

• Description and specifications of all equipment being provided

• A completed and fully executed Bid Form

• A completed W-9 Form

3. Project Specifications

Each of the Twelve (12) chemical controller units must be manufactured by Santa Barbara

Control Systems and branded as Chemtrol. No substitutions will be accepted. Each proposal shall include the following items for each of the Twelve (12) units:

A. Chemical Controller

• One (1) Chemtrol Model PC 2100 o Includes:

▪ pH sensor

▪ ORP sensor

▪ Temperature sensor

▪ Flow cell assembly

▪ Flow switch

B. Communication Option

• One (1) PCx-ETHCOM Ethernet Remote Communication Option included with each PC

2100 unit

C. CO₂ pH Control System

• One (1) Chemtrol CO₂ pH control system o Includes:

▪ Victor SR 311 pressure regulator, factory set to 80 PSI outlet pressure

▪ Flowmeter range: 0–100 SCFH

▪ Approximate dimensions: 7.5" x 9.5" x 5"

4. Proposal Submission

Proposals may be submitted either:

• In hard copy, enclosed in a sealed envelope clearly labeled:

“Chemical Controller Proposal”

• Electronically via email

Submission Deadline:

4:00 p.m., October 15, 2026

Submission Address / Contact:

601 Lakeside Avenue, Room 8 Cleveland, OH 44114

Email Submissions:

jclark3@clevelandohio.gov

Questions or Clarifications:

jclark3@clevelandohio.gov

5. Evaluation and Award

The City of Cleveland reserves the right to award a contract to the bidder whose proposal is determined to be in the best interest of the City, after full consideration of cost, delivery schedule, vendor qualifications, and overall value. The City further reserves the right to reject any or all proposals, in whole or in part, and to waive informalities or irregularities in any proposal received

The City of Cleveland Department of Parks and Recreation is soliciting written proposals from authorized vendors of Santa Barbara Control Systems, doing business under the brand name

Chemtrol, for the purchase of Twelve (12) chemical controllers

One (1) Chemtrol Model PC 2100 with communication option and a Chemtrol CO2 PH Control

System will not need to be installed but will be delivered to The City of Cleveland Parks and

Recreation to function as a backup unit.

The remaining eleven (11) Chemtrol Model PC 2100 with communication option and the

Chemtrol CO2 PH Control Systems (See Project Specifications) are to be installed at eight (8) of our recreation centers with indoor pools. with the following number of units at each location:

Three (3) units at the Frederick Douglas Recreation Center, two (2) units will be installed at

Collinwood Recreation Center, and one (1) Controller unit will be installed at each of the following Recreations Center pools: Cudell, Estabrook, Fairfax, Michael Zone, Stella Walsh, and

Thurgood Marshall.

Only vendors authorized to sell Chemtrol equipment are eligible to respond.

1.2. Contact Information

Project Contact:

James Clark Deputy Commissioner of Aquatics 601 Lakeside Ave. Room 8 Cleveland, OH 44114 Email: jclark3@clevelandohio.gov Phone: (216) 664-3018

Procurement Contact:

Alexandria Nichols Parks and Recreation Director 601 Lakeside Ave. Room 8 Cleveland, OH 44114 mailto:jclark3@clevelandohio.gov mailto:jclark3@clevelandohio.gov mailto:jclark3@clevelandohio.gov tel:(216)664-3018

Email: anichols2@clevelandohio.gov Phone: (216) 664-7378

Department:

Parks and Recreation

Department Head:

Alexandria Nichols Director

1.3. Timeline

Release Project Date October 21, 2026

Pre-Proposal Meeting (Non-Mandatory) October 28, 2026, 2:00pm

City of Cleveland Parks and Recreation 601 Lakeside Ave. Room 8 Cleveland, OH. 44114

Question Submission Deadline November 4, 2026, 4:00pm

Question Response Deadline November 9, 2026, 4:00pm

Proposal Submission Deadline November 27, 2026, 4:00pm mailto:anichols2@clevelandohio.gov tel:(216)664-7378

2. Program & Scope of Work

2.1. Chemical Controller Purchase

The City of Cleveland Department of Parks and Recreation is soliciting written proposals from authorized vendors of Santa Barbara Control Systems, doing business under the brand name

Chemtrol, for the purchase of Twelve (12) chemical controllers

2.2. Overview of Scope of Work

The City of Cleveland Department of Parks and Recreation is soliciting written proposals from authorized vendors of Santa Barbara Control Systems, doing business under the brand name

Chemtrol, for the purchase of Twelve (12) chemical controllers

One (1) Chemtrol Model PC 2100 with communication option and a Chemtrol CO2 PH Control

System will not need to be installed but will be delivered to The City of Cleveland Parks and

Recreation to function as a backup unit.

The remaining eleven (11) Chemtrol Model PC 2100 with communication option and the

Chemtrol CO2 PH Control Systems (See Project Specifications) are to be installed at eight (8) of our recreation centers with indoor pools. with the following number of units at each location:

Three (3) units at the Frederick Douglas Recreation Center, two (2) units will be installed at

Collinwood Recreation Center, and one (1) Controller unit will be installed at each of the following Recreations Center pools: Cudell, Estabrook, Fairfax, Michael Zone, Stella Walsh, and

Thurgood Marshall.

Only vendors authorized to sell Chemtrol equipment are eligible to respond.

2.3. Design Scope Specification

2. Proposal Requirements

Interested vendors shall submit a written proposal that includes, at a minimum, the following:

• A detailed price quotation for all required equipment

• Installation proposal and costs for each of the eight (8) different locations

• Vendor background information and relevant experience

• References for similar projects or installations

• Description and specifications of all equipment being provided

• A completed and fully executed Bid Form

• A completed W-9 Form

3. Project Specifications

Each of the Twelve (12) chemical controller units must be manufactured by Santa Barbara

Control Systems and branded as Chemtrol. No substitutions will be accepted. Each proposal shall include the following items for each of the Twelve (12) units:

A. Chemical Controller

• One (1) Chemtrol Model PC 2100 o Includes:

▪ pH sensor

▪ ORP sensor

▪ Temperature sensor

▪ Flow cell assembly

▪ Flow switch

B. Communication Option

• One (1) PCx-ETHCOM Ethernet Remote Communication Option included with each PC

2100 unit

C. CO₂ pH Control System

• One (1) Chemtrol CO₂ pH control system o Includes:

▪ Victor SR 311 pressure regulator, factory set to 80 PSI outlet pressure

▪ Flowmeter range: 0–100 SCFH

▪ Approximate dimensions: 7.5" x 9.5" x 5"

3. Process Brief

MOCAP and the Owner’s Representative Team have compiled Criteria Documents which capture the owner’s intended scope of work. This information will serve as a basis for the overall project intent. The project will be delivered via Design-Build.

The Scope of Design-Build Services for this project will be organized into the following components:

Design Services:

A. Phase A – Evaluation of Owner’s Criteria

B. Phase B: Design Documents

C. Phase C: Construction Administration

D. Environmental Assessment

Construction Services:

A. Design-Builder's Fee

B. Pre-Construction Serrvices

C. Construction Base Cost (GMP)

Descriptions of each component of the work are below, along with allowances, contingencies, and alternates.

4. Action Steps and Ownership of Work Products

The City reserves the right to contract for the performance of Stage I services only, and delay or terminate future Phases pending the outcome of the design and cost estimation work. Furthermore, the City reserves the right to award a contract for all Phases of the project, yet terminate the project at any time, upon written notice to the Design-Builder and making payment for all satisfactory services rendered to date of termination. All deliverables shall become the sole property of the City for use or distribution as it sees fit without limitations from the Design-Builder, other than usual disclaimers for reliance of accuracy of use of another person’s work product.

5. Possible Separate Bid Packages

Based on any opportunity identified by the Director of the Mayor’s Office of Capital Projects, the Design-

Builder shall be responsible to evaluate the advantages and disadvantages of the need for separate bid packages that best serve the economic interests of the City, and to provide all Design-Build Services if there is more than one bid package. The Design-Builder shall include in its Design-Build Fee Proposal any additional costs that may be incurred in the event that the City desires to issue up to N.A. bid packages to accomplish the work.

6. City Agencies (Cleveland)

The Design-Builder shall consult in detail with the Director of the Mayor’s Office of Capital Projects

(MOCAP) and/or his designee and carefully analyze any information furnished by the Owner concerning the specific requirements of the Project, including but not limited to, design, construction, scheduling, budgetary, or operational requirements, limitations, and objectives. The Division of Architecture and Site

Development (DASD) will coordinate the project and will work closely with the Design-Builder in all phases of the development. The Design-Builder shall comply with all standards and directives established and issued by the Division of Architecture and Site Development. The City of Cleveland may retain an

Owner’s Representative Team to perform functions of DASD as needed.

This facility is located within the corporate limits of Cleveland, Ohio and all work shall comply with all local, state and/or federal standards and ordinances and revised codes, including but not limited to Ohio

Revised Code (O.R.C.) Chapter 153, as applicable to the scope of work. Compliance with these standards is mandatory by the Design-Builder and any resources needed to gain design compliance shall be borne by the Design-Builder.

7. Proposal Schedule

7.1. Questions

The deadline for any and all questions, including if this RFP should contain any discrepancies or omissions, or if the intended meaning of any part of this RFP is unclear or in doubt, shall be Wednesday, November 4, 2026 at 4:00 pm Local Time. Questions should be directed/addressed via City's OpenGov e-

Procurement Portal Question & Answer feature.

7.2. Deadline

Proposals must be received no later than Friday, November 27, 2026 at 4:00 pm Local Time. No proposals will be accepted after that time unless the City has extended the deadline by a written addendum. The City reserves the right to refuse any submission not delivered by the deadline.

PROPOSALS OR UNSOLICITED AMENDMENTS TO PROPOSALS ARRIVING AFTER THE

CLOSING WILL NOT BE ACCEPTED

All proposals shall be submitted electronically via City's OpenGov e-Procurement Portal

Proposal documents shall in in PDF format and submitted via City's OpenGov e-Procurement Portal

Submit the Services Proposal and Fee Proposal as described in the “Proposal Submission Requirements” section of this RFP. Fee Proposals shall be a separate pdf file from the Services Proposal. File names must clearly identify the firm’s name which file is the Services Proposal and which is the Fee Proposal.

https://procurement.opengov.com/portal/clevelandoh/projects/299298 https://procurement.opengov.com/portal/clevelandoh/projects/299298 https://procurement.opengov.com/portal/clevelandoh/projects/299298

8. Other Conditions and Information

8.1. Formats for Deliverables

All deliverables for all Components shall be submitted in native software formats (e.g.: “~.pdf” AND

“~.dwg” AutoCAD® for Drawing files; “~.pdf” AND Microsoft Project® for Project Schedules; “~.pdf”

AND “~.xls” for cost estimates) via electronic download at the end of each Component as Record

Deliverables. Files may be compressed in a “~.zip” file format.

8.2. Meeting Minutes

Throughout Stage I and II the Design-Builder shall record and issue meeting minutes for all meetings, conferences, and conference calls attended by the Design-Builder to all attendees within three (3) business days of the event’s conclusion.

8.3. Project Schedule

Design-Builder shall submit within ten (10) calendar days after the award and/or execution of the

Contract a Project Schedule which shall include:

• Proposed duration of each Stage and Phase.

• Milestone dates including review submittals.

• Allowance for reasonable time required for all reviews/approvals by all authorities.

The Design-Builder shall produce, maintain, update biweekly, and submit the Project Schedule at each

Stage and Phase of the project, or as requested by the City or the Owner’s Representative Team.

8.4. Management of the Budget

The Design-Builder shall be responsible for managing the Project Budget, and shall, during each Stage per the Scope of Design-Build Services described in this RFP:

• Provide Cost Estimates which break down cost by work area and/or system, and then organize in

CSI format appropriate to the level of project completion in Microsoft Excel, formatted for 8-1/2” x 11 paper.

• Review the Project Scope and Budget with the City and/or the Owner’s Representative Team and provide back-up documentation.

• Adjust the Project Scope and modify documents as necessary to ensure alignment of Project

Scope with the Project Budget.

The City shall not consider any Stage or Phase of the Design-Build Services as complete, nor authorize the continuation of the Design-Builder’s Services, until satisfied that the Project Scope as defined in the

Contract Documents can be achieved within the Project Budget.

8.5. Design-Build Services Payments

Payments for Design-Build Services shall be made in accordance with the Design-Builder’s Proposed

Design-Build Fee Proposal (See Proposal Submission Requirements). Design-Builder shall be responsible for management of the Design-Build Services Fee as follows:

• Requests for Payment, to include (provide sample for City approval):

• Design-Build Fee Proposal Breakdown by Stage per Proposal.

• Percent Complete, Amount Earned, Previous Billing, and Current Billing by Stage.

• Reimbursable Expenses by Phase, broken down by Current, Prior, and Billed-to-Date.

Staff logs/hours expended and reimbursable receipts for each Request for Payment. Requests for Payment shall be submitted on a monthly basis not to exceed the amounts stipulated in the Design-Build Fee

Proposal, including reimbursable expenses, for each Stage and Phase.

Payments may not exceed 90% of each Stage or Phase until the Phase or Stage is satisfactorily completed and accepted by the City.

Final payment will be made only when all record and project close-out documents have been accepted by the City as complete.

Any portions of Fees or Reimbursable Allowances not utilized for any Stage or Phase may only be utilized in later Stages or Phases with prior written authorization by the City.

8.6. Composition of Design-Build Team

While it is the responsibility of the proposers to determine the composition of their team, it is anticipated that the Design-Build team may include but not limited to:

• Design-Builder

• Architect

• Structural engineer

• Building envelope specialist

• Mason

• Environmental/Hazardous Material specialist

It is the prime consultant’s responsibility to determine the subconsultants/subcontractors required to complete this project.

8.7. Standard of Care

The standard of care of the services provided by the Design-Builder shall meet or exceed that level commonly expected of professional architects, engineers, and Design-Builders that are licensed to practice in the State of Ohio.

The Design-Builder shall assume the role of Design-Builder for all work performed under the contract and all entities that comprise the Design-Build team shall be licensed in the State of Ohio as required. All documents for the work performed under the contract shall bear a current, active professional seal recognized and as required by the State of Ohio.

The Design-Builder shall attend and participate in project meetings with various City departments/divisions and/or public meetings as required during all Stages.

Upon request, the Design-Builder shall make field observations and conduct investigations, as required, to evaluate existing conditions during all Stages.

Upon request, the Design-Builder, through the services of a sub-Design-Builder, shall provide environmental assessment services to determine the extent and impact of the presence of hazardous materials within a project area. Individuals performing these services must be fully licensed to perform the services needed and shall work with the Design-Builder and the Division to prepare scopes of work and cost estimates for remediation work.

8.8. Site Review And On-Site Questions

It is the responsibility of the Design-Builder to be fully acquainted with the existing conditions of the project by conducting visual inspections and site visit(s) prior to proposal submission. These visits are for observation only. No discussions on-site shall be deemed official. All questions must be submitted in writing and will be responded to within an addendum to this RFP.

8.9. Proposal Acceptance

The City reserves the right to accept proposals, in whole or in part, to reject any or all proposals or portions thereof, to waive irregularities, informalities, and technicalities, to re-issue or to proceed to obtain the Design-Build Services(s) desired otherwise, and to negotiate separately, as necessary, to serve the best interest of the City of Cleveland. The Director and/or the Owner’s Representative Team may modify or amend any provision of this notice, or the RFP. Proposers whose proposals are not accepted will be notified in writing. The Director of the Department of Public Works, or his designee, will make notification of the award. For this Request for Proposal, the proposal must remain valid for 180 days after submission.

8.10. Costs Incurred

The City is not liable for any costs incurred by any responding firms before execution of a contract and issuance of written Notice to Proceed.

8.11. Economy of Preparation

Proposals should be prepared simply and economically in 8-1/2" × 11" vertical format, providing straightforward, concise descriptions and information. Company brochures and marketing materials will not be accepted.

8.12. Agreement

The successful Design-Builder Team shall be required to execute an agreement substantially in the form of the Sample Design-Build Services Agreement attached as Exhibit E as amended to incorporate the full range of Design-Build Services described in this RFP. Where a conflict arises between the terms and conditions of the RFP and the Design-Builder Proposal then the terms and conditions of the RFP shall prevail, unless specifically addressed in the Design-Build Services Contract.

8.13. Notifications

To assure that all modifications, notices and addenda are received, all interested firms that are included and not included on the list are required to "Follow" the project via City's OpenGov e-Procurement Portal.

Said modifications, notices and addenda will be issued to those firms that have made their interest known.

Firms that fail to confirm their interest risk not receiving important information regarding the project. The

City will require the selected Consultant Team to abide by this RFP and any subsequent modifications, notices and addenda.

9. Proposal Selection Criteria

Interviews

Based on preliminary scoring of point-based items described above the City may create a short list of

Consultant(s) and conduct interviews as warranted. Further instruction will be provided to the short listed

Consultant(s) when notified of the forthcoming interview.

9.1. Phase 1

No. Evaluation Criteria Scoring Method Weight (Points)

1. Quality of Proposal

Quality of Proposal includes

Organization of the Firm, Specific

Approach to this Project, Ability to

Perform the Scope of Services, Capacity to Perform Work, including consideration for current City project workload, and Special Commendations as defined in the “Proposal Submission

Requirements” section of this RFP.

Points Based 10 (13.3% of Total)

2. Credentials of Key Personnel

Credentials of Key Personnel includes

Qualifications of the Project Team and

Project Team as defined in the

“Proposal Submission Requirements” section of this RFP, particularly the project manager who will be the lead person on this project, and their prior experience and demonstrated ability to perform the scope of work.

Points Based 15 (20% of Total)

3. Demonstrated Ability

History of successful relevant projects of a similar scope, scale, and type, delivered on time, on budget, with the specified quality.

Points Based 15 (20% of Total)

4. Proposed Schedule

Proposed Schedule to complete the work and demonstrated ability to meet proposed schedules and budgets.

Points Based 15 (20% of Total)

5. OEO Compliance

In Accordance with the City’s goal of increasing the level of certified

Cleveland Small Business, Minority

Business Enterprise, and Female

Business Enterprise participation in

City contracts, the Consultant shall strive to meet the following subconsultant/subcontractor participation goals:

For the Design (professional architecture, engineering, and preconstruction services) portion of the contract:

• 10% certified CSB

• Note that firms that are

CSB/MBE or CSB/FBE are eligible for CSB participation and are strongly encouraged.

For the Construction portion of the contract:

• 15% certified MBE

• 7% certified FBE

• 8% certified CSB

Participation percentage is measure as the subcontractors’ contract value as a percentage of the total base bid contract value. Note that suppliers (i.e.

subcontractors providing material only, not labor) are evaluated, for OEO participation purposes at 60% of the supplier’s contract value.

IMPORTANT NOTE: Submissions evaluated as “non-responsive” and/or

“not making a good faith effort” will be eliminated from further consideration.

For more information, refer to section below, "OEO Compliance".

Points Based 20 (26.7% of Total)

9.2. Phase 2

No. Evaluation Criteria Scoring Method Weight (Points)

1. Compensation/Fees

This item will be reviewed after the evaluations of qualifications have been completed.

Points Based 25 (100% of Total)

10. OEO Compliance

10.1. CSB, MBE, or FBE Proposals for Professional Services Contracts:

A. Definitions: Unless defined in this paragraph or elsewhere in this solicitation of proposals, the following terms shall have the meaning(s) given them in the Cleveland Area Business Code, Chapter 187 of the Codified Ordinances of Cleveland, Ohio, 1976.

1. “City of Cleveland Small Business” or “CCSB.”

2. “Cleveland Area Small Business” or “CSB.”

3. “Cleveland Area Business Code” or “CAB Code.”

4. “Female Business Enterprise” or “FBE.”

5. “Minority Business Enterprise” or “MBE.”

6. “Office of Equal Opportunity” or “OEO.”

7. “Proposal” means an offer to contract with the City in response to this solicitation of proposals (whether called a “Request for Proposals,” “Request for Quotes,” or otherwise) for a personal (“professional”) services Contract.

8. “Proposer” means a Person submitting a Proposal to the City.

9. “Regional Cleveland Area Small Business” or “RCSB.”

B. Evaluation Credit: For the purpose of comparing competing Proposals only, the City’s contracting department may apply an Evaluation Credit of five percent (5%) of the total points awarded for a Proposal received from a CSB, MBE, or FBE. The contracting department shall apply evaluation credit according to the following criteria:

1. Where the City has evidence demonstrating past or present discrimination as to participation of MBEs or FBEs in specific types and categories of contracts, a contracting department may apply evaluation credit to a Proposal when the Proposer is a type of MBE or FBE, and proposing to participate in a type and category of contract, for which discrimination has been demonstrated. If a contracting department applies evaluation credit to one or more proposals from a MBE or FBE for a contract, it may not apply evaluation credit to any proposal from a

CSB under review for award of that contract.

2. If the City has no discrimination evidence described in paragraph 1 above permitting it to apply evaluation credit, a contracting department may apply evaluation credit to the proposal of any CSB(s) where the CSB has its principal office physically located within Cleveland’s municipal boundaries (a “CCSB”). If it does, no other proposer shall receive such evaluation credit.

3. If the City has no discrimination evidence described in paragraph 1 above permitting it to apply evaluation credit and no proposal from a CCSB, a contracting department may apply evaluation credit to the proposal of a CSB having its principal office physically located outside Cleveland’s municipal boundaries but within Cuyahoga County’s boundaries (a

“RCSB”).

C. Procedure: The contracting department may use the total points awarded for a proposal after applying evaluation credit to compare competing proposals to determine which proposal to recommend for a contract award. The City may use the evaluation of a proposal determined after applying evaluation credit to approve that proposal for a contract award. The application of evaluation credits shall not alter the contract amount of a proposal submitted by a proposer, or of the contract executed based on the proposal.

10.2. Proposer’s Good-Faith Effort

Each proposer shall make and document its good-faith efforts to meet any CSB, MBE, and FBE goal that applies to the contract for which it is submitting a proposal. The City may consider a proposer’s good-faith efforts to meet or exceed CSB, MBE, and/or FBE subcontractor participation goals set by the

Director of the Office of Equal Opportunity for the contract in recommending and approving a proposal for contract award.

“Good-faith effort” as used in this solicitation and any resulting contract shall mean and include, without limitation, the proposer’s:

A. Active efforts to obtain participation in the contract from CSBs, MBEs, and/or FBEs equal to or exceeding the specific goal(s) set for the contract;

B. Completion and submission in association with its proposal, as required, all reports, forms, and documents, including, but not limited to, employment reports, certified payrolls, and other information that the Director of the OEO may need to ascertain and verify the specific practical steps the proposer has taken or is taking to meet or exceed the CSB, MBE, and FBE goal(s) for the contract, and the proposer’s equal employment practices; and

C. Attendance at and participation in all required pre-contract award meetings.

D. The Director of the OEO may determine a proposer’s good-faith efforts regarding proposed CSB, MBE, and FBE participation in the contract and its employment practices, as provided under the

Cleveland Area Business Code, from the proposer’s documentation and actions, information obtained from other sources, and monitoring by the OEO, as applicable.

10.3. Incorporation of Cleveland Area Business Code; OEO Notice to Bidders & Schedules

The Cleveland Area Business Code, Chapter 187 of the Codified Ordinances Cleveland, Ohio, 1976, and the OEO Notice to Bidders & Schedules are incorporated in and made part of this solicitation and any resulting contract by this reference, as fully as if attached.

11. Proposal Submittals

11.1. Technical Proposal*

*Response required

11.2. Separate Fee Proposal*

*Response required

11.3. City Required Forms

11.3.1. NOTICE TO BIDDERS AND OEO SCHEDULES*

Please download the below documents, complete, and upload.

• NOTICE_TO_BIDDERS_AND_OEO_S...

*Response required

11.3.2. NON-COMPETITIVE BID CONTRACT STATEMENT FOR CALENDAR

YEAR 2023*

Please download the below documents, complete, and upload.

• NON-COMPETITIVE_BID_CONTRAC...

*Response required

11.3.3. AFFIDAVIT*

Please download the below documents, complete, and upload.

• AFFIDAVIT_(2).pdf

*Response required

11.3.4. FEDERAL FORM W-9 *

*Response required

11.4. Northern Ireland Fair Employment Practices Disclosure

INSTRUCTIONS: Pursuant to Codified Ordinance Sec. 181.36, the information requested on this page must be supplied by all contractors and any subcontractors having more than a fifty percent (50%) interest in the proposed contract prior to any contract being awarded by the City of Cleveland. Any contractor or subcontractor who is deemed to have made a false statement shall be declared to have acted in default of its contract and shall be subject to the remedies for default contained in its contract. For failure to cure such a default, the contractor or subcontractor shall be automatically excluded from bidding for the supply of any goods or services for use by the City for a period of two (2) years.

11.4.1. CHECK WHICHEVER IS APPLICABLE:*

Select all that apply

☐ The undersigned or any controlling shareholder,* subsidiary, or parent corporation of the undersigned is NOT ENGAGED IN ANY BUSINESS OR TRADING FOR PROFIT IN NORTHERN IRELAND. (if paragraph A. is checked, proceed to the signature line.)

☐ The undersigned or any controlling shareholder,* subsidiary, or parent corporation IS ENGAGED IN

ANY BUSINESS OR TRADING FOR PROFIT IN NORTHERN IRELAND. (if paragraph B. is 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checked, please either check the stipulation contained in paragraph C. or attach documentation that shows that the undersigned has complied with the stipulation contained in paragraph C.)

☐ The undersigned and all enterprises identified in paragraph B. are TAKING LAWFUL AND GOOD

FAITH STEPS TO ENGAGE IN FAIR EMPLOYMENT PRACTICES WHICH ARE RELEVANT TO

THE STANDARDS EMBODIED IN THE "MacBRIDE PRINCIPLES FOR FAIR EMPLOYMENT IN

NORTHERN IRELAND." A copy of the MacBride Principles can be obtained from the Office of the

Commissioner of Purchases and Supplies. In lieu of checking this paragraph, the undersigned must attach documentation which the undersigned believes shows compliance with the stipulation contained in this paragraph C.

*Response required

11.4.2. By confirming, the proposer affirms that they are in compliant Northern

Ireland Fair Employment Practices.* ☐ Please confirm

*Response required

11.4.3. Proof of Compliance for Option 2 and/or Option 3*

*Response required