Checklist_-Vendor_Checklist.pdf

This is a vendor checklist document issued by Collier County Board of County Commissioners Procurement Services Division for submission with proposals and bids related to Invitation to Bid 26-8620 for large machine mowing services throughout Collier County, Florida. The procurement seeks qualified contractors to provide mowing services in roadway medians, side rights-of-way, retention ponds, pond sites, swales, canals, and other county-maintained properties on both bi-monthly and 30-day rural cycles. All mowing unit prices must be provided on a per-acre basis and include labor, equipment, materials, supervision, fuel, weed removal, edging, trimming, blowing, litter and debris removal, slope mowing as applicable, and traffic control measures. Qualified bidders must possess valid Maintenance of Traffic (MOT) or Temporary Traffic Control (TTC) Intermediate Level Certification and, if using herbicides, a Florida Department of Agriculture and Consumer Services Certified Commercial Pesticide Applicator License. Bids must be submitted electronically through the County's bidding platform by April 13, 2026, with pricing remaining firm for 180 calendar days from bid opening. Award will be made to the lowest responsive and responsible bidder offering best value to the County, with the County intending to identify Primary, Secondary, and Tertiary awardees. The contract term is three years with two one-year renewal options.

Contractors must enroll in E-Verify, maintain proper Florida business licensing, and submit three to ten references for similar projects completed within the last five years. All required documents, including Form 1 (Vendor Declaration Statement), Form 2 (Conflict of Interest Certification), Form 3 (Immigration Certification), Form 4 (Local Business Status Certification if applicable), Form 5 (Reference Questionnaires), Form 6 (Grant Provisions and Assurances), W-9 Form, proof of Florida business status, E-Verify documentation, and copies of all requested licenses and certifications must be submitted with the proposal. Contractors must carry Worker's Compensation insurance at statutory limits, Commercial General Liability with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, and Employer's Liability coverage with Collier County named as additional insured. For projects potentially exceeding $200,000, a bid bond equal to 5% of the cost proposal must accompany submission, and Performance and Payment Bonds for 100% of the contract award amount are required upon award. Historical spending data indicates annual expenditures ranging from approximately $239,286 to $351,391, though the County notes these figures may not be indicative of future purchasing patterns.