Checklist for Ice Cream Bid.pdf
PDF 86 KB Posted
- Attached to
- Ice Cream
- Solicitation number
- 200-ICECREAM-2024-2025
- Issued by
- Johnston County, North Carolina
About this file
This document is a checklist for ice cream distributors bidding on a contract with Johnston County Public Schools' School Nutrition Program for the 2024-2025 school year. The contract is for the purchase and delivery of ice cream to the school district. The checklist outlines the required bid documents, including the official bid invitation, bid tabulation sheet, certification agreement, contract details, attachments, product specifications, usage estimates, and instructions for submitting bids. Bids must be hand-delivered or mailed and received by 10:00 am on August 21, 2024.
The bid documents provide detailed pricing spreadsheets for distributors to complete and submit with their bids. The bid package includes information on the Buy American and allergen requirements for the products. The contract term is for the 2024-2025 school year, and the school district will issue a purchase order to the awarded distributor.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 200-ICECREAM-2024-2025.pdf | ||
| Addendum No. 1.pdf | ||
| Attatchement A-O 2024-2025 official JCPS Vendor Attatchments.pdf | ||
| Vendor Bid 2024-2025 Offical JCPS Ice Cream Distributor Vendor Bid.xlsx | XLSX spreadsheet |
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Text version
DISTRIBUTOR CHECKLIST
2024-2025 JCPS ICE CREAM BID
DISTRIBUTOR NAME: LOCATION:
1 DISTRIBUTOR CHECKLIST - Completed by Distributor. PLACE UNDER BID TABULATION SHEET AND RETURN
2 OFFICIAL NEW BID INVITATION TO DISTRIBUTORS – Invitation and general procedures for New Bid Distributors. DO NOT RETURN WITH BID DOCUMENTS
3 OFFICIAL NEW DISTRIBUTOR BID TABULATION SHEET - Provide TOTALS from the bid spreadsheets. This sheet is used to determine the “Preliminary Bid Award” at Bid Opening. Bid review by the school district may show corrections.
1-COMPLETED HARDCOPY TO BE PLACED AS FIRST PAGE OF BID PACKET.
4 OFFICIAL NEW BID CERTIFICATION AGREEMENT– Two original forms, each completed and signed by Distributor with original signature in Blue Ink preferred, but a scanned copy of the form with an original signature of an authorized company official will be accepted.
School District Official signs after School District approval of award and the completed/signed Agreement copy is mailed to the awarded Distributor. The agreement is effective by the issue to the Distributor of a School District Purchase Order.
2- COMPLETED HARDCOPIES TO BE RETURNED IN BID PACKET
5 OFFICIAL IFB – CONTRACT FOR 2024–2025 details procedures in Sections 1 – 36. Retain for Distributor reference.
DO NOT RETURN WITH BID DOCUMENTS
6 OFFICIAL 2024-2025 CONTRACT ATTACHMENTS A –O – Attachments A – O are defined in the IFB – Contract and must be completed and signed. Attachment O is the “no bid” sheet.
SAVE ATTACHMENTS TO BID FLASHDRIVE AND RETURN DIGITAL COPIES
7 OFFICIAL DISTRICT PROFILE 2024–2025
8 Specifications for Distributor Bid Products including the Buy American (BA) and Allergen Information - may be provided in the bid packet, but no later than June 1 of the contract year. NOTE: USDA requires BA only for products that are part of the school meal components: meat/meat alternate, grains, fruits/vegetables and fluid milk.
9 Official 2024-2025 Bid Spreadsheets with Product Usage Estimates – Distributor is to complete and return with the School District bid package, a copy of bid spreadsheets with bid Category Totals using the Usage Estimates as provided by the School District.
SAVE PRICING SPREADSHEETS TO BID FLASHDRIVE AND RETURN DIGITAL COPIES
10 HAND DELIVERED DISTRIBUTOR BIDS - Label the outside of the SEALED BID ENVELOPE containing both the REQUIRED HARD COPIES and DIGITAL documents as follows: DISTRIBUTOR NAME, ADDRESS & SCHOOL IFB
NUMBER
11 MAILED DISTRIBUTOR BIDS - Label the outside of the SEALED BID ENVELOPE containing both the REQUIRED
HARD COPIES and DIGITAL documents as follows: DISTRIBUTOR NAME, ADDRESS & SCHOOL IFB NUMBER
Place the sealed bid envelope inside of a mailer envelope addressed to: Jennifer Lawson, Director of
School Nutrition. 601-C West Market Street. Smithfield NC, 27577
Mailed bid envelope must be received by 10:00 am , August 21, 2024
File details come from the government source that posted it. Updated .