Charter Controls 2022245 Quote Letter V2.docx

Feb 12, 2024

Tom Burke 206-543-5727 University Of Washington Jeffery W Berman Seattle, WA 98195-2700 tdburke@uw.edu

Quotation No. 2022245_V2 Meany Hall Stage System Replacement

Dear Tom:

Charter Controls is pleased to provide you with the following quotation. This quotation is based on our discussions.

Please review the information below, and call me with any questions or comments.

System replacement price: $164,310.00 Estimated lead time: 8-12 weeks

Items

Included startup: 4 people, 10 days, lodging, travel, and expenses

Additional on-site startup if required, is billed at $1200/day plus expenses.

Additional remote startup or assistance if required (over phone or VPN) is billed at $150/hr.

NOTES

· Customer is responsible for conducting and documenting any safety risk assessment as may be required by applicable code or local ordnance and providing any such documents to CCI prior to purchase. Any change the proposed scope of work to be done by CCI to comply with any safety and/or risk issues not disclosed prior to time of purchase will be made at the customers expense.

· Electrical schematics and panel layout drawings by Charter Controls per customer design and approval

· UL 508A is not provided.

· PLC and operator interface program is included in quote per customer written description of operation. If none is provided, Charter Controls will interview customer, and write a description at an additional charge.

· Additional startup is not included in this quotation.

· FOB Vancouver, WA, quoted price does not include shipping and/or handling cost.

· Estimated lead-time above

· Payment terms 30% ARO, remaining balance net 30 days

· Quoted price is good for 30 days

· Quoted prices are in USD

· Panel price includes terminals, plotted terminal markers, heat shink wire markers, din rail, wireway

· See attached Warranty Statement and Terms and conditions

Thank you for the opportunity to quote your project. Please forward purchase orders to purchaseorders@chartercontrols.us and let me know if any of the information in this quotation requires further explanation.

You can reach me at 360-695-2161.

Thank you, Evan Alley

TERMS AND CONDITIONS

STANDARDS

Standard electrical control panel(s) and integrated system(s) comply in general with NEC standards, NEMA standards, IEC standards and referenced control panel specifications.

CUSTOMER DESIGNED CONTROL PANELS AND SYSTEMS

Charter Controls, Inc. assumes no responsibility as to the functionality of customer designs. Charter Controls, Inc. will not accept liability for specified bills of material or component and/or instrumentation calibration. Standard point-to-point continuity checks and concurrence with NEC standards will apply. If UL or CSA is required, customer specified components must meet proper compliance and will be subject to review by Charter Controls, Inc.

CANCELLATION

In the event of cancellation of panel fabrication and/or engineering, customer accepts responsibility of payment for all time expended in addition to payment for all parts purchased to include restocking charges if applicable. Unless otherwise specified, customer accepts freight charges accrued during the acquisition of parts and/or components. All manufacturing and engineering labor charges will be based on current labor rates.

CUSTOMER FURNISHED EQUIPMENT (CFE)

Customer furnished equipment (CFE) shall be known as any equipment and/or components supplied by purchaser for mounting and/or wiring in an electrical enclosure, including loose parts shipped with the fabricated panel(s) or integrated system(s). CFE must be received by Charter Controls, Inc. with a completed CFE form and complete documentation. CFE forms will be forwarded to customer upon receipt of written purchase order by Charter Controls, Inc. If UL or CSA certification is required on control panels, but CFE components do not meet proper compliance, additional charges for time and material may apply.

CHANGE ORDERS

Any changes to control panel(s) and/or integrated system(s) after receipt of quoted price may require a price change. After receipt of purchase order, any changes to specifications including, but not limited to items removed and/or added, will constitute an engineering change order. Engineering and AutoCAD time will be billed at current labor rates and all parts and/or components added or removed will be priced and purchaser notified before changes are made.

MACHINE SAFETY RISK ASSESSMENT

Customer is responsible for conducting and documenting any safety risk assessment as may be required by applicable code or local ordnance and providing any such documents to CCI prior to purchase. Any to change the proposed scope of work to be done by CCI to comply with any safety and/or risk issues not disclosed prior to time of purchase will be made at the customers expense.

TERMS

Prices: Firm for 30 days from date quoted. Published prices and discounts are subject to change without notice. Prices listed do not include any applicable taxes (sales tax, excise tax, etc.)

Payment Terms: in full at time of shipment, firm unless otherwise specified. Accounts that are not paid in full within 30 days of the invoice date are considered past due and subject to additional charges. Past due notices will be issued on all invoices that are 5 days or more overdue (35 days from original invoice date) and a late charge in the amount of 1% of the outstanding balance will be added to the original invoice amount. If necessary, a past due notice along with an additional charge in the amount of 1% of the outstanding balance will be issued every 15 calendar days thereafter until the invoice is paid in full.

Shipping: Shipping date quoted is after receipt of written purchase order and all CFE. Shipping estimates are made in good faith but may be subject to change due to conditions beyond our control.

Freight: FOB Vancouver, WA USA unless otherwise noted in quotation.

Acceptance: By issuance of a purchase order for the goods and services outlined in this quotation, customer agrees and accepts all terms and conditions listed in this document. All orders are subject to final approval by Charter Controls, Inc.

WARRANTY STATEMENT

Charter Controls, Inc. supplied equipment is warranted for a period of one (1) year from the date of shipment, to be free of defective materials and workmanship when used within the normal working parameters for which the equipment was designed. This warranty does not apply to parts which, through manufacturer’s suggested or normal use, require replacement during the warranty period and in no way applies to any assembly or component part of the equipment that has been furnished by purchaser.

No other warranty is authorized with respect to Charter Controls, Inc. equipment, either: written, oral, assumed, or implied, including any implied warranty of merchantability or implied warranty of fitness for a particular purpose. In no event shall Charter Controls, Inc. be liable for incidental or consequential damages.

This warranty in no way or manner applies to, nor does Charter Controls, Inc. take responsibility for, customer supplied equipment and connected or adjacent components or systems that may be affected by Charter Controls, Inc. supplied equipment.

WARRANTY-RESPONSIBILTY

Charter Controls, Inc. assumes no responsibility or liability for installation, removal, unauthorized repair work or associated expenses incurred without prior authorization. Any work not authorized by Charter Controls, Inc. (including: adding parts, alterations, or rewiring of Charter Controls, Inc. supplied equipment) will void this warranty unless written instructions are obtained from Charter Controls, Inc.. The liability of Charter Controls, Inc. under this warranty shall be limited to repair or replacement.

WARRANTY-RETURNABLE

Returnable Charter Controls, Inc. supplied equipment must be shipped prepaid with a valid Return Material Authorization (RMA) and all information necessary to support claim. RMA’s are valid for 30 days from date of issue. If the product is found to be warrantable, it will be repaired or replaced at no charge and freight credited to the sender. If a part fails and requires immediate replacement, Charter Controls, Inc. will require the customer to issue a purchase order for the replacement. Charter Controls, Inc. will send the replacement along with an RMA so the defective equipment can be returned to Charter Controls, Inc. for evaluation. If the product is found to be warrantable, customer account will be credited for material and freight.

WARRANTY-NONRETURNABLE

If return of Charter Controls, Inc. supplied equipment is not possible, Charter Controls, Inc. will provide a service representative for evaluation and repair upon receipt of an authorized purchase order. All expenses including travel, lodging and a predetermined labor rate shall be the responsibility of the purchaser. Upon determination of responsibility for warranty by a Charter Controls, Inc. representative, replacement components and labor costs will be established with notification provided to purchaser.

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