Charmilles EDM PM-RM - JnA_Redacted.pdf

NOTE: If a Justification was approved for the preceding acquisition, a copy of the approved Justification for the predecessor action must be included in the staff package for approval of the instant Justification. This applies to Justification staff packages that are submitted for review and approval at a level above the contracting officer. The predecessor Justification will be used as a reference document by the approving official.

Is this a new or amended J&A Document? New Amended ( Prior to Award Only! )

Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan? Yes No

Funding level for this acquisition: >SAT and < $700K > $700K and < $13.5M

Contracting Activity:

Air Force Material Command

AFSC/PZIMA

3001 Staff Dr, 2S76 Tinker AFB, OK 73145

Purchase Request / Local ID Number: F3YCEB0055A105

Program / Project (and PE, if applicable): Serv C20-029 Charmilles EDM PM & RM

Program Type (PEO or Other Contracting): Other Contracting

Authority: AFFARS 5313.501 - 10 U.S.C. 2302b, Implementation of Simplified Acquisition Procedures (41 U.S.C. 1901)

AFFARS 5313.501 - 10 U.S.C. 2304a, Special Emergency Procurement Authority (41 U.S.C. 1903)

Estimated Contract Cost (including options): Justification Type: Class Individual

COORDINATION (AFFARS 5306.304(a))

FOR OFFICIAL USE ONLY

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(See "Specific Guidance for Completing this Template" below.)

I. ContractingActivity.

Contracting Activity: AFSC/PZIMA PR Number: F3YCEB0055A105 Program/Project: Serv C20-029 Charmilles EDM PM & RM Estimated Contract/Program Cost:

II. Nature and/or description of the action being processed.

The General Machine and Tool & Die Shops of 76 CMXG untilizes 2 Charmilles wire-type electrical discharge machines (EDMs) and 1 Charmilles sinker-type EDM to support over 7,600 annual hours worth of organic manufacturing and tooling requirements for KC135, E3/E6, B52, B1, and B2 weapon systems. The REACT Engineering Office, 76 CMXG/ENR, utilizes 12 Agie-Charmilles, wire-type EDM to support the rapid prototyping of review engineered component parts.

76 CMXG requires a follow-on contract to the existing contract FA8125-15-C-0014 which was awarded on 24 July 2015, with a period of performance of five (5) years: one-year basic with four (4) one-year options. This contract was awarded as Sole Source, Firm Fixed Price (FFP) type contract for a commercial service which expires on 23 July 2020.

This requirement is to provide Preventive Maintenance (PM) and Remedial Maintenance (RM) service support and sustainment for the Charmilles EDM hardware.

III. Description of supplies/services required to meet agency needs.

The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation and inspection manuals necessary to perform the Preventive Maintenance (PM) and Remedial Maintenance (RM) at the Oklahoma City–Air Logistics Complex (OC-ALC). The equipment is listed in Appendix A.

The Contractor shall perform two (2) PM’s each and 1 RM on the equipment listed within the Appendix A. The Contractor shall clean/inspect ways, scales, wire guides, rethread module, drive pulleys, bellows, seals, power supply settings, filters, and technology parameters of the Computer Numerical Control (CNC) Electrical Discharge Machines (EDM) to ensure system integrity are maintained. The Contractor shall demonstrate to the Contracting Officer Representative (COR) identified Government Technical Point of Contact, that the equipment is fully operational before leaving Tinker AFB.

The estimated period of performance and value (including Options) for this service contract will be as follows:

CONTRACT SUMMARY

YEAR CLIN QTY UNIT PRICE ESTIMATED

DOLLARS

ESTIMATED PERIOD OF

PERFORMANCE

Basic Year (PM) 0001 1 Lot 2 July 2020 – 2 July 2021

Basic Year (RM) 0002 1 Lot 2 July 2020 – 2 July 2021

Basic Year (PM) 1001 1 Lot 2 July 2021 – 2 July 2022

Basic Year (PM) 1002 1 Lot 2 July 2021 – 2 July 2022

Basic Year (RM) 2001 1 Lot 2 July 2022 – 2 July 2023

Basic Year (RM) 2002 1 Lot 2 July 2022 – 2 July 2023

Basic Year (PM) 3001 1 Lot 2 July 2023 – 2 July 2024

Basic Year (RM) 3002 1 Lot 2 July 2023 – 2 July 2024

Basic Year (PM) 4001 1 Lot 2 July 2024 – 2 July 2025

Basic Year (RM) 4002 1 Lot 2 July 2024 – 2 July 2025

Extension of Service (6 Months)

1 Lot 2 July 2025 – 2 January 2026

TOTAL (PM&RM)

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PR Line Item 0001

Noun: Charmilles EDM PM Itemdescriptionandfunction: provide Preventive Maintenance (PM) service support and sustainment for the Charmilles EDM hardware.

Type Appropriation: 97 X 4930 Total estimated dollars for PR line item 0001:

CLIN Qty Unit Price Estimated Dollars Period of Performance 0001 1 Lot 23 July 2020 – 22 July 2021

PR Line Item 0002

Noun: Charmilles EDM RM Itemdescriptionandfunction: Provide Remedial Maintenance (RM) service support and sustainment for the Charmilles EDM hardware.

Type Appropriation: 97 X 4930 Total estimated dollars for PR line item 0001:

CLIN Qty Unit Price Estimated Dollars Period of Performance 0002 1 Lot 23 July 2020 – 22 July 2021

PR Line Item 1001

Noun: Charmilles EDM PM Itemdescriptionandfunction: Provide Preventive Maintenance service support and sustainment for the Charmilles EDM hardware.

Type Appropriation: 97 X 4930 Total estimated dollars for PR line item 0001:

CLIN Qty Unit Price Estimated Dollars Period of Performance 0001 1 Lot 23 July 2021 – 22 July 2022

PR Line Item 1002

Noun: Charmilles EDM RM Itemdescriptionandfunction: Provide Remedial Maintenance (RM) service support and sustainment for the Charmilles EDM hardware.

Type Appropriation: 97 X 4930 Total estimated dollars for PR line item 0001:

CLIN Qty Unit Price Estimated Dollars Period of Performance 1001 1 Lot 23 July 2021 – 22 July 2022

PR Line Item 2001

Noun: Charmilles EDM PM Itemdescriptionandfunction: Provide Preventive Maintenance (PM) service support and sustainment for the Charmilles EDM hardware.

Type Appropriation: 97 X 4930 Total estimated dollars for PR line item 0001:

CLIN Qty Unit Price Estimated Dollars Period of Performance 2001 1 Lot 23 July 2022 – 22 July 2023

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PR Line Item 2002

Noun: Charmilles EDM RM

Itemdescriptionandfunction: Provide Remedial Maintenance (RM) service support and sustainment for the Charmilles EDM hardware.

Type Appropriation: 97 X 4930 Total estimated dollars for PR line item 0001:

CLIN Qty Unit Price Estimated Dollars Period of Performance 2002 1 Lot 23 July 2022 – 22 July 2023

PR Line Item 3001

Noun: Charmilles EDM PM Itemdescriptionandfunction: Provide Preventive Maintenance (PM) service support and sustainment for the Charmilles EDM hardware.

Type Appropriation: 97 X 4930 Total estimated dollars for PR line item 0001:

CLIN Qty Unit Price Estimated Dollars Period of Performance 3001 1 Lot 23 July 2023 – 22 July 2024

PR Line Item 3002

Noun: Charmilles EDM RM Itemdescriptionandfunction: Provide Remedial Maintenance (RM) service support and sustainment for the Charmilles EDM hardware.

Type Appropriation: 97 X 4930 Total estimated dollars for PR line item 0001:

CLIN Qty Unit Price Estimated Dollars Period of Performance 3002 1 Lot 23 July 2023 – 22 July 2024

PR Line Item 4001

Noun: Charmilles EDM PM Itemdescriptionandfunction: Provide Preventive Maintenance service support and sustainment for the Charmilles EDM hardware.

Type Appropriation: 97 X 4930 Total estimated dollars for PR line item 0001:

CLIN Qty Unit Price Estimated Dollars Period of Performance 4001 1 Lot 23 July 2024 – 22 July 2025

PR Line Item 4002

Noun: Charmilles EDM RM Itemdescriptionandfunction: Provide Remedial Maintenance (RM) service support and sustainment for the Charmilles EDM hardware.

Type Appropriation: 97 X 4930 Total estimated dollars for PR line item 0001:

CLIN Qty Unit Price Estimated Dollars Period of Performance 4002 1 Lot 23 July 2024 – 22 July 2025

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IV. Statutory authority permitting other than full and opencompetition.

AFFARS 5313.501 - 10 U.S.C. 2302b, Implementation of Simplified Acquisition Procedures (41 U.S.C. 1901)

V. Demonstration that the contractor'sunique qualifications or nature of the acquisition requires the use of the authority cited above (applicability ofauthority).

The existing wire EDMs have been maintained by the GF Machining Solutions (OEM) under Contract FA8125-12-M-0002, FA8101-06-M-0250 & FA8125-15-C-0014. The OEM owns all proprietary data and there are currently no authorized vendors who can operate on Government machinery without impacting warranty.

The Government does not have appropriate data use rights to provide copies to contractors to repair and maintain the equipment.

The Government does not have the use rights to the source code data such as machine parameters and machine original specifications. The OEM has denied Government’s request to purchase data rights to the machinery.

Numerical Control (NC) is the automation of machine tools that are operated by precisely programmed commands encoded on a storage medium, as opposed to controlled manually via hand wheels or levers or mechanically automated via cams alone. Most NC today is computer numerical control (CNC) in which computers play an integral part of the control.

Electrical Discharge Machining (EDM) is a manufacturing process whereby a desired shape is obtained using electrical discharges (sparks). Material is removed from the workpiece by a series of rapidly recurring current discharges between 2 electrodes, seperated by a dieelectric liquid and subject to an electric voltage.

Award to any unauthorized source could result in inadequete performance and could potentially lead to unacceptable delays in fulfilling the requirements of the Air Force. Additionally, a non OEM source would need to subcontract to the OEM to get data rights which could lead to duplication of efforts and potential increased subcontracting costs and delays.

VI. Description of efforts made to ensure that offers are solicited from asmany potential sourcesaspracticable.

The Government made several attempts to identify vendors capable of meeting this requirement. The Government utilized the Small Business Administration's (SBA) website and World Wide Web to search for vendors advertising their ability to work on OEM equipment.

A Sources Sought Synopsis (SSS) was posted in the past and no new sources were identified.

Additionally, in accordance with FAR 5.201, this requirement will be synopcized and publicized on beta.sam.gov website.

The only company capable is identified below:

1) GF Machining Solutions (Original Equipment Manufacturer)

560 Bond St, Lincolnshire IL 60069 | Cage Code: 72112 | Large Business

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

The Contracting Officer will utilize price analysis techniques IAW FAR 13.106-3(a)(2), to ensure the price is fair and reasonable.

Specifically, the Contracting Officer will compare the proposed price to the Independent Government Estimate as well as historical prices paid under contracts FA8125-12-M-0002, FA8101-06-M-0250 & FA8125-15-C-0014.

The Contracting Officer will ensure that the services described herein are negotiated at a fair and reasonable price to the Government. The Contractor may be required to provide other than certified cost and pricing data to supplement our comparison with historical pricing and Government estimates.

VIII. Description of the market researchconducted and the results, or a statement of the reasonsmarket research was not conducted.

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The Government conducted market research through March 2020 for this acquisition by searching the World Wide Web and Small Business Administration website for vendors certified to work on OEM machinery. Currently there are no OEM authorized repair centers.

Based on market research it was determined by the Government that only the OEM is currently capable of providing Preventive Maintenance and Remedial Maintenance services as noted in the PWS.

The results of MR provide a high level of confidence that no other qualified sources exist.

IX. Any other facts supporting the use of Other Than Full and Open Competition.

None

X. List of any sources that expressed, in writing, an interest in the acquisition.

1) GF Machining Solutions (Original Equipment Manufacturer)

560 Bond St, Lincolnshire IL 60069 | Cage Code: 72112 | Large Business

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

The Government will continue efforts to identify sources with authority to work on OEM machinery.

Per DFARS PGI 206.304(a)(S-70)- As indicated by signature on the Coordination and Approval Document, the previous J&A has been reviewed and the Approval Authority determines that all stated actions to remove barriers to competition have been accomplished.

XII. Certification by theContracting Officer.

Asevidenced by my signature above, I have determined this document to be both accurate and complete to the best of my knowledge and belief.

XIII. Certification by the technical/requirements personnel.

Asevidenced by my (our) signature(s) above, I (we) certify that any supporting data contained herein, which is my (our) responsibility, is both accurate and complete.