Chaplain Specs~6.doc

SCOPE OF WORK

FY26- Chaplain Services Chicago- Read Medical Health Center

BidBuy Bid # B-49077 Contract term: Upon date of contract execution to 6/30/2026

1. DESCRIPTION OF SUPPLIES AND SERVICES

1.1. SUPPLIES AND/OR SERVICES REQUIRED:

The Contractor shall provide Chaplain Services for Chicago-Read Mental Health Center, 4200 N. Oak Park Ave, Chicago, IL 60634, for two (2) partial days per week. Services will include, but are not limited to, the following duties:

1.1.1. Providing and responding to the religious and spiritual needs of patients and their significant others, in consultation with unit staff.

1.1.2. Conducting an array of interfaith services for patients during hospitalization, including but not limited to worship, prayer sessions, memorial services, and spiritual reflections.

1.1.3. Assisting patients in facilitating contact with Community Clergy or Religious Leaders upon request and in coordination with treatment teams.

1.1.4. Providing oversight, monitoring, and/or assistance in arranging or escorting community clergy in accordance with CRMHC policies and procedures.

1.1.5. Documenting religious service attendance and pastoral care sessions using pastoral care tracking forms, in alignment with CRMHC policies and procedures.

1.1.6. Providing, ordering, and screening religious and spiritual literature/materials to ensure appropriateness and accessibility for patients, as needed.

1.1.7. Coordinating and supervising Pastoral Care Volunteers or Volunteer Organizations, including oversight of activity logs, volunteer statistics, and related documentation.

1.1.8. Reviewing and revising CRMHC Pastoral Care policies and assisting in the development of ecumenical or enhanced programming, in collaboration with the Director of Rehabilitation Services.

1.1.9. Ensuring a safe and confidential environment for patients, staff, and visitors by adhering to all safety protocols, including elopement precautions, pass procedures, HIPAA regulations, and confidentiality standards.

1.1.10. Adhering to all applicable infection control policies and procedures as required by CRMHC and related regulatory agencies.

1.1.11. Complying with all standards and regulations set forth by The Joint Commission, Centers for Medicare & Medicaid Services (CMS), Illinois Department of Public Health (IDPH), and other relevant regulatory bodies.

1.1.12. Completing all mandatory trainings and contractual expectations as set forth by CRMHC and the Rehabilitation Department.

1.1.13. Performing other chaplaincy-related duties not specifically listed above that fall reasonably within the scope of a contracted chaplain, as needed or requested by the Center.

1.1.14. The Contract Monitor for this contract is the Assistant Director of Residential Services or designee.

1.2. MILESTONES AND DELIVERABLES: The Contractor shall not perform services, provide supplies, or incur expenses exceeding the contracted amount unless an increase is authorized in writing by the State prior to such actions.

1.3. VENDOR / STAFF SPECIFICATIONS:

1.3.1. The Contractor shall submit signed Contractual Services Time Register (IL462-9189) forms on the 15th and last day of each month for payment of services rendered.

1.3.2. Chaplain services shall be provided for a minimum of two (2) partial days per week. These hours may be adjusted based on the needs of the Center and with mutual agreement of both parties.

1.3.3. Chaplain services will not be required on State Holidays, and missed days due to holidays will only be rescheduled at the discretion of the Center’s Contract Monitor.

1.3.4. The Contractor shall observe all traffic regulations of the facility and ensure that unattended vehicles are locked. Violators may be subject to vehicle towing at the owner's expense.

1.3.5. The Contractor shall comply with all rules, policies, and procedures governing the behavior and responsibilities of CRMHC personnel, including State and facility-specific regulations.