Questions and Answers 2.0.docx

Questions and Answers

1. Program History: Is this a new requirement for Seymour Johnson AFB, or is this a follow-on (recompete) effort?

A. This is a follow-on (recompete) requirement

1. Current Support / Incumbent Information: If this is a follow-on requirement, please provide the current incumbent contractor and contract number. If there is no incumbent contractor, are these services currently being performed by a volunteer, temporary provider, or Government personnel?

A. The services are currently being performed under the following active contracts:

· Music Director Services Incumbent

· Incumbent Contractor Colorado Resource Solutions, Inc

· Contract Number: FA480925P0118

· Religious Education Service

· Incumbent Contractor Idemma, LLC

· Contract Number: FA480925P0115

1. Contract Transition: If this is a follow-on requirement, or if services are currently being provided through another means, will the Government provide a transition period? If so, will the incoming contractor have access to existing program materials, including schedules, continuity files, volunteer rosters, curriculum, attendance records, music libraries, and other Government-owned resources necessary to support a successful transition?

A. Yes. Pending the timely award of the contract, the Government intends to provide a two-week (14-day) transition period The contractor will have access to existing program materials, continuity files, and Government-owned resources to support a successful transition.

1. Estimated Annual Hours: Can the Government provide the estimated annual hours (or annual workload) used to develop the Independent Government Cost Estimate (IGCE) for each position, including any assumptions regarding recurring services, rehearsals, special events, and seasonal activities?

A. Protestant RE Coordinator: Estimated at 80–100 hours per month (960–1,200 hours annually).

B. Music Director: Estimated at up to 10 hours per week (approximately 480–520 hours annually).

1. Technical Evaluation (Music Director): The PWS references a recorded technical evaluation (audition). Will this evaluation be conducted prior to contract award, as part of the quotation evaluation process, or after contract award? If conducted prior to award, please provide the anticipated evaluation procedures and submission requirements.

A. The evaluation will be conducted prior to contract award and the submission requirements for this evaluation are to provide a recording that successfully demonstrates the individual's ability to accurately play standard parts of a Protestant worship service. This must include a mix of traditional hymns and contemporary worship choruses.

1. Staffing Approach: May the prime contractor satisfy the contract requirements using qualified employees and/or subcontractors, provided each individual meets the qualifications identified in the applicable PWS?

A. Yes, the prime contractor may use qualified employees and/or subcontractors. However, prior approval is required from the Contracting Officer or their designee before a subcontractor can perform any work (Section 4.9 of RE Coordinator PWS documents). Additionally, the contractor must fully comply with all applicable service contract labor standards, federal regulations, and contract clauses.

1. FAR 52.217-9, as incorporated, states the total duration of the contract, including exercise of options, "shall not exceed 4 years." The Schedule of Supplies/Services shows a 12-month base period plus four 12-month option periods (1 Sep 2026 – 31 Aug 2031), a 5-year span. Can the Government confirm the intended total ordering period?

A. The Government confirms the intended total ordering period is a 5-year span (a 12-month base period followed by four 12-month option periods). This will be resolved to accurately reflect “5 years” when an award is made.

1. PWS Section 6 requires background check application within 20 days of contract award and completion within 60 days, with Line-of-Sight Supervision required until favorable adjudication. Can the Government confirm that contract performance is expected to begin on the stated 1 September 2026 period-of-performance start date regardless of background check completion status.

A. The performance date is anticipated to begin on September 16, 2026.

1. Will the Protestant RE Coordinator be issued government computer and network credentials to perform the administrative, scheduling, and recordkeeping duties described in PWS Section 4, or is this role expected to use contractor-furnished equipment?

A. The government will provide the Protestant RE Coordinator with a computer and the necessary network credentials for the work prescribed in Section 4.

1. Are the Protestant Music Director and RE Coordinator positions currently filled by personnel, and does the Government intend to retain the individuals currently performing these services, or is this a full open recompete for both roles?

A. Both the Protestant Music Director and RE Coordinator position is currently staffed by an incumbent. This solicitation is for non personnel services thus will not give any preferential evaluation towards personal provided by an offeror. However, the Government will utilize the authorities in RFO 52.222-41(n) – Service Contract Labor Standards, Seniority List, to provide as much information on the service employees currently performing these requirements. The Government welcomes the potential retention of qualified incumbent personnel to ensure continuity of services, all proposals will be evaluated objectively for the new award. This will be made to the offeror representing the best value to the Government based on the evaluation criteria set forth in FAR Provision 52.212-2 and the requirements in the PWS.

1. If the Government intends to retain both personnel and is able to share, could you provide names and/or contact information for the individuals currently performing in these roles?

A. The Government will utilize the authorities in RFO 52.222-41(n) – Service Contract Labor Standards, Seniority List, to provide as much information on the service employees currently performing these requirements.

1. If the Government intends to retain the current Music Director, is the interview and recorded technical audition still required, or can current/prior performance in the role satisfy that PWS requirement?

A. Yes, the interview and recorded technical audition remain a mandatory requirement for all proposed candidates as outlined in the Performance Work Statement (PWS). To ensure a fair and equal opportunity to all offerors.