Channel_Cleaning_Services_(Addendum_#1_Revision).pdf

County of Orange, OC Public Works

Invitation for Bid for Channel Cleaning Services IFB # IFB-080-2946304-EL

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/ocgov

COUNTY OF ORANGE

OC Public Works

PROCUREMENT SERVICES

601 N. Ross St.

Santa Ana, CA

92701

Date: Wednesday, November 12, 2025

INVITATION FOR BIDS

FOR: CHANNEL CLEANING SERVICES

BID MUST BE RECEIVED BEFORE:

December 10, 2025 / 2:00 pm

IFB # IFB-080-2946304-EL

Procurement Services Regular Office Hours:

8:00 AM to 5:00 PM

Monday through Friday

The office is closed between 12:00 PM and 1:00 PM

Table Of Contents

1. General Information

2. General Instructions

3. Protest Procedures

4. Scope of Work

5. OCLSB and DVBE Preference Policies Certification Requirements

6. Electronic Fund Transfer (EFT)

7. Pricing

8. Vendor Responses

Attachments:

C - Orange_County_District_Attorneys_Office_Public_Works_Unit 2023

D - Model Contract IFB-080-2946304-EL

County of Orange IFB

OC Public Works - Channel Cleaning Services, IFB-080-2946304-EL

SECTION 1. General Information

1.1 IMPORTANT NOTICE

The County has attempted to provide all information available. It is the responsibility of each Bidder to review, evaluate, and, where necessary, request any clarification prior to submission of a bid. If any person contemplating submitting a bid in response to this IFB is in doubt as to the true meaning of any part of the solicitation documents attached hereto or finds discrepancies in or omissions from the specifications, they must submit a written request for clarification/interpretation to the County Deputy Procurement Agent

(DPA), Eve Lee, via the County’s online biding system.

1.2 CLARIFICATION/INTERPRETATION

If clarification or interpretation of this solicitation is considered necessary by County, a written addendum shall be issued and the information will be posted on County’s online bid system. Any interpretation of, or correction to, this solicitation will be made only by addendum issued by the County DPA. All addenda will be submitted and posted on the County’s online bidding system. It is the responsibility of each Bidder to periodically check the County’s online biding system to ensure that they have received and reviewed any and all addenda to this solicitation. The County will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information.

All questions or requests for interpretation must be received by Wednesday, November 19, 2025 before 2:00 pm.

1.3 COMMUNICATION

Bidders are not to contact other County personnel with any questions or clarifications concerning this

Invitation for Bid (IFB). All questions regarding this solicitation must be submitted via the Question &

Answer section of this solicitation within the County’s eProcurement Portal at:

https://procurement.opengov.com/portal/ocgov. Any County response relevant to this IFB other than through or approved by County is unauthorized and will be considered invalid.

County's Deputy Procurement Agent, Eve Lee, eve.lee@ocpw.ocgov.com, will provide all official communication concerning this IFB.

1.4 BID VALIDITY

Bids will be valid for a period of 120 days after IFB closing date.

1.5 LOBBYISTS

County of Orange does not require and neither encourages or discourages the use of lobbyists or other consultants for the purpose of securing business.

ORANGE COUNTY BOARD OF SUPERVISORS

AND COUNTY AGENCY OFFICERS

Board of Supervisors

Janet Nguyen, First District Vicente Sarmiento, Second District

Donald P. Wagner, Chairman, Third District Doug Chaffee, Vice Chairman, Fourth District

Katrina Foley, Fifth District

County Agency Officers

Claude Parrish, Assessor Hugh Nguyen, Clerk-Recorder

Todd Spitzer, District Attorney-Public Administrator Don Barnes, Sheriff-Coroner

Shari L. Freidenrich, Treasurer-Tax Collector Andrew Hamilton, Auditor-Controller

SECTION 2. General Instructions

2.1 REVIEW

Before submitting a bid, Bidders shall carefully review the General Instructions and examine the solicitation contents, including the Model Contract Terms, Conditions and Scope of Work. Bidders shall include in their bid response a monetary sum to cover the cost of all items included in the Contract. The Model

Contract contained in this solicitation is the Contract proposed for execution. Upon award, awarded Bidder will be required to sign and submit Contract for execution.

2.2 RESPONSIVENESS

Responsive bids shall include completed submittals/attachments provided in the Vendor Responses.

2.3 BID SUBMISSION

Electronic Bids shall be submitted via the County’s online bidding system via the following link https://procurement.opengov.com/portal/ocgov. All required sections of the IFB as listed above, must be submitted via the County’s eProurement Portal. Bidder is solely responsible for “on time” submission of their electronic bid. The County will not accept late bids and no exceptions shall be made. County will only receive those bids that were transmitted successfully.

Note: Electronic Bids cannot be viewed by County until after the solicitation deadline. If you encounter any problems with your registration, system, bid submission, or other system issues, please contact OpenGov’s support staff via the live chat option or via email at procurement-support@opengov.com.

2.4 AWARD

Upon recommendation of Contract award, Bidder will be required to submit the following documents within seven (7) days of County notification, unless otherwise specified in the solicitation:

A. Insurance: Certificate(s) of Insurance, including additional Insured Endorsement(s); refer to Model

Contract, Article-Insurance

B. W-9 Form: Current signed W-9 (Taxpayer ID No & Certification), which includes Contractor’s

Legal Business Name(s). Out of State Vendors are required to submit a 587/590 Form.

mailto:procurement-support@opengov.com

2.5 PRICING

A. Bid Prices: The bid prices quoted on this solicitation shall be firm for the entire contract term of the awarded Contract.

B. Addenda: Bid prices offered shall reflect all addenda issued by County.

C. Scope of Work: Bids shall be submitted only for the items and/or services as stated in the Scope of Work, Attachment A of Model Contract; bids for other than the items and/or services listed will not be considered.

D. Firm Prices: The County will only consider firm price bids.

E. Profit: The net amount of profit will remain firm for the entire term of the Contract. Contract adjustments which increase Contractor’s profit will not be allowed.

F. Price Decreases: All price/rate decreases will automatically be extended to the County. Please reference Paragraph – Price Increase/Decrease provision for additional information.

G. Acceptance: Bids must be provided for each item separately, “all-or-none” bids will not be accepted unless in the best interest of the County.

2.6 NO SUBSTITUTIONS

The bidder is required to meet all specifications and requirements contained in this solicitation. No substitutions will be accepted, unless prior County written approval is received.

2.7 DISCREPANCIES

Bidder shall take all responsibility for any errors or omissions in their bids. Any discrepancies in numbers or calculations shall be interpreted to reflect the lowest price to the County.

If prior to contract award, a Bidder discovers a mistake in their bid which renders the Bidder unwilling to perform under any resulting contract, the Bidder must immediately notify the buyer and request to withdraw the bid. It shall be solely within the County's discretion as to whether withdrawal will be permitted. If the solicitation contemplated evaluation and award of "all or none" of the items, then any withdrawal must be for the entire bid. If the solicitation provided for evaluation and award on a line item or combination of items basis, the County may consider permitting withdrawal of specific line item(s) or combination of items.

2.8 BID EXPENSES

The County shall not be liable for any expenses incurred by potential Contractors in the preparation or submission of their bids. Pre-contractual expenses are not to be included in the Contractor’s Pricing Sheet.

Pre-contractual expenses are defined as, including but not limited to, expenses incurred by Bidder in:

A. Preparing its bid in response to this IFB.

B. Submitting that bid to the County.

C. Negotiating with the County any matter related to the bid; and, D. Any other expenses incurred by the Bidder prior to the date of the award and execution, if any, of the Contract.

2.9 ACCEPTANCE/REJECTION/AWARD

A. Bids submitted in response to this IFB may become subject to public disclosure under the California

Public Records Act, and other applicable law. The County shall not be liable in any way for disclosure of any such records. Additionally, all bids shall become the property of the County.

B. The lowest responsive, responsible Bidder will be recommended for contract award.

C. Bids will be reviewed by the County for responsiveness to all requirements. The County has the right to reject any bid deemed unresponsive or lacking the resources or experience to adequately perform the services described herein.

D. Only those responsible, responsive bids meeting all solicitation requirements and specifications shall be further reviewed for consideration for award. Award shall be based on the lowest, responsive, responsible bid.

E. Please take notice, non-acceptance of the County of Orange terms and conditions, incorporated in model contract, may deem a bid non-responsive. County may not accept any other terms, conditions, or provisions contrary to those contained within this solicitation.

F. Final award determination shall be based upon the lowest responsive, responsible bid, and may also include a review of Bidder’s ability to meet the requirements and perform the services specified in this solicitation; Bidder’s references and past performance; and Bidder’s acceptance of County of

Orange terms and conditions.

G. By submitting a response to this solicitation, Bidders agree to accept the decision of the County

DPA as final.

H. Awarded Bidder will be required to sign a contract upon award. If Bidder is a corporation, signature will be provided in accordance with the corporation’s code as specified in this solicitation.

2.10 RIGHTS RESERVED TO COUNTY

The County reserves the right to:

A. Request a sample for determining equality with the specified brand.

B. Waive, at its discretion, any non-material defects, irregularity, or informality, which County deems correctable or otherwise not warranting rejection of the bid that do not result in any unfair competitive advantage.

C. Verify and validate any information prior to Contract Award and during the entire term of the

Contract.

D. Make multiple awards to Bidders for services requested in this solicitation, at its sole discretion, to serve the best interests of the County

E. Accept or reject in whole or in part any or all bids received as a result of this solicitation at its sole discretion and to solicit for new bids, as the best interest of the County may require.

F. Negotiate the final Contract with the lowest, responsive and responsible Bidder or Bidders as necessary to serve the best interests of the County.

G. Withdraw or cancel in part or in its entirety this solicitation at any time without prior notice and furthermore makes no representation that any contract will be awarded to any Bidder responding to this solicitation.

H. Award its total requirements to one Bidder or to apportion those requirements among two or more

Bidders as the County may deem to be in its best interests; therefore, bids must be provided for each item separately; “all-or-none” bids will not be accepted unless in the best interest of the

County.

I. Defer award of this Contract for a period of 90 days after the Bid opening. During this period of time, Bidders shall guarantee the prices quoted in their Bids. County and the lowest responsive, responsible Bidder may mutually agree in writing to a longer deferral period.

2.11 JOINT BIDS

Where two or more Bidders desire to submit a single bid in response to a solicitation, they must do so on a prime/subcontractor basis rather than as a joint venture. The County intends to contract with a single firm or multiple firms, but not with multiple firms doing business as a joint venture.

2.12 UNFAIR PRACTICES AND OTHER LAWS

Bidder warrants that its bid complies with the Unfair Practices Act (Business and Professions Code Section

17000 et seq.) and all applicable County, State and Federal laws and regulations.

2.13 INDEPENDENCE OF BID

By submitting a bid, Bidder swears under penalty of perjury that it did not conspire with any other supplier to set prices in violation of anti-trust laws.

2.14 AMERICANS WITH DISABILITY ACT (ADA)

To comply with the non-discrimination requirements of the ADA, it is the policy of the County to make every effort to ensure that its programs, activities and services are available to all persons, including persons with disabilities. For persons with a disability needing a reasonable modification to participate in the procurement process, or for persons having questions regarding reasonable modifications for the procurement process, you must contact the buyer listed in the solicitation.

2.15 CONTRACTOR SAFETY

Contractor shall comply with the County’s Safety and Loss Prevention Policy and Procedure#306

(“Contractor Safety Responsibilities”) and submit a copy of their Injury and Illness Prevention Program

(IIPP) and Contractor Safety-Activity Checklist to the County’s Project Manager prior to the start of any work performed under the Contract. Contractor will notify County Project Manager of any revisions to the

Safety-Activity Checklist and will provide a new Safety-Activity Checklist upon County request. The IIPP shall comply with California Code of Regulations, Title 8, Section 1509 or 3203(whichever applies).

Contractor shall submit other safety programs that pertain to the type of job that will be performed on site.

County reserves the right to conduct inspections and audits as necessary for the purpose of evaluating any aspect of safety performance under this Contract.

2.16 DUNS NUMBER

The County requires a valid D-U-N-S number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S number, please indicate so in your bid submission response.

2.17 UNIQUE ENTITY IDENTIFIER NUMBER (UEI)

The County requires a valid UEI number prior to Contract Award. If needed, your company may obtain one at no cost at www.usfcr.com. If you are unable to provide/obtain a UEI number, please indicate so in your bid submission response.

SECTION 3. Protest Procedures

All protests shall be typed under the protestor’s letterhead and submitted in accordance with the provisions stated herein. All protests shall include at a minimum the following information:

A. The name, address, and telephone number of the protestor.

B. The signature of the protestor or the protestor’s representative.

C. The solicitation or contract number.

D. A detailed statement of the legal and/or factual grounds for the protest; and, E. The form of relief requested.

Protest of Solicitation Specifications:

A. All protests related to solicitation specifications must be submitted to the Deputy Procurement

Agent, Eve Lee at eve.lee@ocpw.ocgov.com, no later than five (5) business days prior to the

Closing Date of the solicitation. Protests received after the five (5) business-day deadline will not be considered by the County.

1. In the event the protest of specifications is denied, and the protestor wishes to continue in the solicitation process, the protestor must still submit a bid/proposal prior to the close of the solicitation in accordance with the solicitation submittal procedures provided in this solicitation.

Protest of Award of Contract:

A. All protests related to the award of a contract, the protest must be submitted no later than five (5) business days after the Notice of Intent to Award is provided by the DPA.

B. Protests relating to a proposed contract award received after the five (5) business day deadline will not be considered by the County.

Protest Process

A. In the event of a timely protest, the County shall not proceed with the solicitation or award of the contract until the DPA issues a decision on the protest.

B. Upon receipt of a timely protest, the DPA will, within ten (10) business days of receipt of the protest, issue a decision in writing which shall state the reasons for the actions taken.

C. The County may, after providing written justification, make the determination that an immediate award of the contract is necessary to protect the substantial interests of the County. The award of a contract shall in no way compromise the protester’s right to the protest procedures outlined herein.

D. If the protestor disagrees with the decision of the DPA, the protestor may submit a written appeal to the County Procurement Officer requesting an appeal to the Procurement Appeals Board, in accordance with the process stated below.

Appeal Process

A. If the protestor wishes to appeal the protest decision of the DPA, the protestor must submit, within three (3) business days from receipt of the DPA’s decision, a written appeal to the Office of the County Procurement Officer.

Written appeals must be sent by mail to the address below with a courtesy copy by email;

County of Orange/County Executive Office

County Procurement Office

400 W. Civic Center Drive, 5th Floor

Santa Ana, CA 92701

Attn: County Procurement Officer

CPOAppeals@ceo.oc.gov

B. Within fifteen (15) business days, the County Procurement Officer will review all materials in connection with the appeal, assess the merits of the protest and provide a written determination that shall contain his or her decision on whether the appeal shall be forwarded to the Procurement

Appeals Board.

C. The decision of the County Procurement Officer on whether to allow the appeal to go forward will be final and there shall be no right to any administrative appeals of this decision.

SECTION 4. Scope of Work

4.1 SCOPE OF WORK

Contractor shall furnish all staffing, labor, equipment, materials and incidentals required for Channel

Cleaning Services. Services shall be provided on an as-needed basis as required by County and District.

mailto:CPOAppeals@ocgov.com

4.2 DESCRIPTION OF WORK

This Contract is for Channel Cleaning Services at various County and District locations as required by

County and District.

A. Location of Work: Work locations for this Contract shall be flood control channels of various sizes and locations throughout Orange County. This Contract does not include work on any City or County roadways, or private streets, with the County and District.

B. Flood control channel general maintenance cleaning consists of those items of work necessary to maintain channel water flow and permit access of maintenance vehicles and personnel.

C. Work to be done shall consist of removal of trash, debris, obstructions and silt from the channel invert; trimming and clearing vegetation along vehicular and pedestrian access roads; and the removal of vegetation from channel slopes, inverts, expansion joints, weep holes and side inlets.

4.3 CONTRACTOR REQUIREMENTS

A. Contractor shall hold an active C-27 – Landscaping Contractor license issued by the California

State Contractors License Board.

B. Contractor shall maintain an accurate record showing name of employee, classification, actual hours worked, wages paid and benefits paid to each employee. This record will be subjected to inspection of County and District and State Division of Labor Law Enforcement in accordance with provisions of the State Labor Code 1776.

C. Contractor agrees to permit County’s Auditor-Controller or Director, OC Public Works, or their authorized representative, access during normal working hours to all books, accounts, records, reports files and other papers of property of Contractor for purpose of auditing any aspects of performance under Contract.

D. Conduct: Contractor personnel providing services under this Contract shall not be incompetent, disorderly, under the influence of alcohol or drugs, or fail or refuse to perform the work properly and at a level acceptable to the County and District expressly retains the right to request any specific Contract personnel be precluded from providing services to County and District under this Contract. County and District is not required to provide any reason for requested removal of specified Contract personnel. Contractor shall effectuate removal of the requested Contractor personnel within three (3) business days.

E. Supervision: Contractor shall provide a supervisor or foreman who shall be present at all times during Contract operations, and who shall be responsible for both conduct and workmanship. Said supervisor or foreman shall be able to communicate effectively in both written and oral English.

4.4 CONTRACTOR PERFORMANCE REQUIREMENTS

A. Worksite Limits: All operations shall be restricted to Orange County Flood Control District channel right-of-way. Contractor shall not enter upon any adjacent property for the purpose of conducting any operations required under this Contract unless Contractor has obtained permission from County’s Project Manager and written permission from affected property owner.

B. Equipment and Tools: Contractor shall furnish all hand tools, power equipment and safety equipment necessary to accomplish specified work.

1. Contractor shall provide portable water readily available at all times for each crew.

2. Contractor shall conform to all AQMD regulations, which may apply to the types of equipment utilized under this Contract.

3. Hand tools shall include, but not be limited to, gas powered weed eaters, chain saws, loppers, pole pruners, hand saws, whip hoes, shovels, hoes, rakes, trash cans and/or tarps and other tools and equipment as required for the removal of weeds, debris, minor silt, and vegetative growth.

4. All equipment shall be fueled and maintained outside of County and District right-of-ways.

C. Required Hauling Equipment: Contractor shall provide proper hauling equipment such as suitable flatbed hydraulic dump trucks with high sides, chipper trucks, and/or trash compactor trucks throughout the Contract operations.

1. All equipment shall be kept in good repair and conform to all State and local laws.

2. All trucks shall be equipped with rear flashing lights.

3. All Contractor personnel operating haul equipment for County and District purposes must have a valid California Driver’s License issued by the California Department of Motor

Vehicles (DMV).

4. Contractor is responsible for ensuring that all proper DMV requirements such as medical certificate, proper endorsements, etc. are current and shall provide a copy this information to

County’s Project Manager upon request.

5. No equipment shall be operated in pond or flowing water at any time.

6. All equipment shall be fueled and maintained outside of County and District right-of-ways

D. Travel Time: No Portal to Portal charges shall be allowed. All costs for travel time between flood control channels and/or to and from refuse disposal sites shall be considered as included in various items of work involved and no additional compensation shall be allowed therefore.

E. Disposal Fees: All costs for refuse, debris, trash disposal for Channel Cleaning only shall be considered as included in various items of work involved and no additional compensation will be allowed therefore. Contractor shall be responsible for all dump/disposal fees in all unit prices quoted.

Disposal fees for routine trash and debris removal only will be included on the invoice with attached dump tickets. All costs for travel time between flood control channels and/or to and from refuse disposal sites shall be considered as included in various items of work involved and no additional compensation shall be allowed therefore.

F. Working Hours: Contractor shall conduct all operations between 7 a.m. and 4 p.m., Monday through Friday. If Contractor desires to work hours or days other than as provided, it may file a written request, subject to approval by County’s Project Manager, stating their intended operations, hours and dates, and a reason for schedule change.

G. Sound Control: Contractor shall comply with all County and local sound control and noise level rules, regulations, and ordinance, which apply to any work performed pursuant to the Contract, and will make every effort to control any undue noise resulting from its operation.

H. Dust Control: Contractor shall perform his operations in such a manner as to limit dust.

1. Contractor will not create dust in such a quantity as to violate the Air Quality Management

District (AQMD) regulations.

2. Contractor is responsible for sweeping adjacent sidewalks and roadways of any dirt and debris left behind from their equipment entering and exiting County Flood Control channels. This should include the use of a street sweeper if necessary to completely remove any debris on the roadways.

I. Debris Removal: All trash and debris will be removed from work area by the end of each working day.

1. At other times during the progress of work, when required, Contractor shall remove all surplus materials, rubbish, and debris resulting from the work.

2. Work area will be left in a neat, clean and acceptable condition as approved by County’s

Project Manager.

3. No stockpile of debris will be allowed at the site unless prior authorization is given by

County’s Project Manager.

4. Contractor shall pick up and dispose of materials at a site outside of County and District right-of-way approved for disposal of such materials.

5. Any debris dropped on the public street during entrance or exit of the site will be removed immediately by Contractor.

J. Water: Contractor shall furnish all water required for performance of this work, will make all arrangements for obtaining all water with the governing water district, and will comply with all requirements set forth by the governing water district.

K. Utilities: Underground main distribution conduits such as water, gas, sewer, electrical power, telephone, or cable television may not be affected by the work indicated in the work packages since only surface excavation is required. Contractor shall assume that every property parcel will be served by a service connection for each type of utility and will protect all such service connection. Contractor shall contact UNDERGROUND SERVICE ALERT (USA) at (800) 422-

4133 for all subsurface excavation and will contact utility companies to mark locations if necessary.

L. Protection and Restoration of Existing Areas: Contractor shall protect all furnishings and improvements from damage by its operations. All damage shall be repaired or replaced, at the option of County and District, at Contractor’s expense within three (3) days after notification of such damage by County’s Project Manager. Repairs and/or replacements shall be equal to original in all aspects.

M. Safety: Contractor agrees to perform all work outlined in this Contract in such a manner as to meet all accepted standards for safe practices during operations and to maintain safe conditions or premises and ways at all times, including safely stored equipment, machines and materials. This includes compliance with local County, State or other legal intents and terms of the applicable

Occupational Safety and Health Administration (OSHA) and CAL/OSHA Safety orders at all times so as to protect all persons, including Contractor’s employees and agents, against injury or damage to property.

N. Best Management Practices:

1. Contractor shall conduct operations under this Contract so as to assure that pollutants do not enter municipal storm drain systems which systems are comprised of, but are not limited to curbs and gutters that are part of the street systems ("Stormwater Drainage System"), and to ensure that pollutants do not directly impact "Receiving Waters" (as used herein, Receiving

Waters include, but are not limited to, rivers, creeks, streams, estuaries, lakes, harbors, bays and oceans).

2. The Santa Ana and San Diego Regional Water Quality Control Boards have issued National

Pollutant Discharge Elimination System (NPDES) permits ("Stormwater Permits") to the

County of Orange, and to the Orange County Flood Control District (District) and cities within Orange County, as co-permittees (hereinafter collectively referred to as "County

Parties") which regulate the discharge of urban runoff from areas within the County of

Orange, including the Premises under this Contract. The County Parties have enacted water quality ordinances that prohibit conditions and activities that may result in polluted runoff being discharged into the Stormwater Drainage System.

3. To assure compliance with the Stormwater Permits and water quality ordinances, the County

Parties have developed a Drainage Area Management Plan (DAMP) which includes a Local

Implementation Plan (LIP) for each jurisdiction that contains Best Management Practices

(BMPs) that parties using properties within Orange County must adhere to. As used herein, a

BMP is defined as a technique, measure, or structural control that is used for a given set of conditions to manage the quantity and improve the quality of stormwater runoff in a cost effective manner. These BMPs are found within the County’s LIP in the form of Model

Maintenance Procedures and BMP Fact Sheets (the Model Maintenance Procedures and BMP

Fact Sheets contained in the DAMP/LIP shall be referred to hereinafter collectively as "BMP

Fact Sheets") and contain pollution prevention and source control techniques to eliminate non-stormwater discharges and minimize the impact of pollutants on stormwater runoff.

4. BMP Fact Sheets shall include but not be limited to the following which may be viewed and downloaded at: http://ocwatersheds.com/documents/bmp/industrialcommercialbusinessesactivities as

a. IC7 b) IC17 c) IC18 d) IC19 e) IC21

5. These BMP Fact Sheets may be modified during the term of the Contract; and County’s

Project Manager shall provide Contractor with any such modified BMP Fact Sheets.

6. Contractor shall, throughout the term of this Contract, comply with the BMP Fact Sheets as they exist now or are modified, and shall comply with all other requirements of the

Stormwater Permits, as they exist at the time this Contract commences or as the Stormwater

Permits may be modified. Contractor agrees to maintain current copies of the BMP Fact

Sheets on the job sites throughout the term of this Contract. The BMPs applicable to uses authorized under this Contract must be performed as described within all applicable BMP

Fact Sheets.

7. Contractor may propose alternative BMPs that meet or exceed the pollution prevention performance of the BMP Fact Sheets. Any such alternative BMPs shall be submitted to the

County’s Project Manager for review and approval prior to implementation.

a. County’s Project Manager may visit the job sites and/or review Contractor’s records at any time to assure that activities conducted on the job sites comply with the requirements of this section. Contractor may be required to implement a self-evaluation program to demonstrate compliance with the requirements of this section.

O. Scheduling: County and District staff reviews, prioritizes and “packages” channel cleaning locations.

1. Contractor shall furnish a schedule to County’s Project Manager within forty-eight (48) hours of receiving work package indicating the dates and locations for scheduled work.

2. Contract shall start working within five (5) business days upon receipt of packaged work from County’s Project Manager.

P. Identification and Scheduling of Work: Work requests for Contract work are reviewed, prioritized and packaged by County and District staff.

1. Upon receipt of a package, County’s Project Manager shall forward the work requested to

Contractor by mail, fax or email with the requested due date.

2. The packages shall include example photos, facility name, location, map page, cross streets, and estimated linear footage to be completed, and due date.

http://ocwatersheds.com/documents/bmp/industrialcommercialbusinessesactivities

3. Channeling Cleaning shall be provided on an as-needed basis throughout the contract term. Routine trash and debris removal is anticipated to be performed on a continuous basis throughout the contract term as directed by the County’s Project Manager.

Q. Acceptance of Work: All work is to be completed within the allotted time or as determined by

County’s Project Manager’s due date.

1. Contractor shall provide County’s Project Manager with a list of project locations requiring final inspection within two working days of completion.

2. The list may be verbal or faxed to (714) 955-0378 to County’s Project Manager. County and

District will notify Contractor of any deficiencies within three (3) business days.

3. Correction of work is required within seven (7) calendar days of receipt of the notification by

County and District.

4. All work at a location must be satisfactorily completed and approved by County and District prior to final approval for payment of that location.

R. Deficient Performance: Liquidated damages shall be applied to deficient performance and/or late completion. Parties hereto agree that it is impracticable or extremely difficult to determine actual damages County and District shall sustain by reason of delay in performance. Therefore, Two

Hundred Fifty Dollars ($250.00) will be deducted and withheld from payments due or to become due to Contractor for each calendar day work is incomplete beyond the scheduled day, unless

Contactor receives prior authorization for an extension of time by County’s Project Manager.

S. Contractor shall have the resources to dedicate a full-time crew (minimum size of 6- 1 crew supervisor, 3 laborers, 2 operators/drivers) to perform routine debris and trash removal services on any of the Orange County Flood Control Districts Flood Control Channels Right of Way in accordance with the provisions of this Contract.

T. Contractor shall also have the resources to provide two (2) additional full time crews (minimum size of 6- 1 crew supervisor, 3 laborers, 2 operators/drivers) to perform Channel Cleaning services on an as-needed basis as directed by the County’s Project Manager in accordance with the provisions of this Contract.

4.5 SPECIFICATIONS

A. Debris Removal: All trash, debris, litter and obstructions including but not limited to shopping carts, rocks, limbs or branches, paper, wood, cans, tires, building materials, mattresses, bicycles, furniture, electronics, etc. shall be removed from the channel invert, levees, access roads, under bridges and walkways. Access roads and walkways should be cleaned of all debris and neat in appearance. Concrete channel inverts shall have a swept appearance when completed.

1. Routine Trash and Debris Removal Only: shall consist of the above mention items and be charged on an hourly rate per crew along with disposal fees. Disposal fees will be for tonnage only and as described in Section D and E. Invoices for Routine Trash and Debris Removal will include amount of hours approved by County’s Project Manager and must be accompanied by dump receipts from a licensed local landfill. County’s Project Manager will estimate the amount of tonnage prior to start of work and approve dump receipts when task is completed.

B. Silt Removal: Only minor deposits of silt in concrete bottom channels should be removed manually and only when such deposits restrict low volume water flow creating pools etc. Large silt deposits should be noted by Contractor’s Project Manager on the Work Assignment Sheet for consideration of removal by mechanical means. No silt should be removed from earth or soft bottom channels.

C. Tree Trimming: Trimming shall be done in a neat manner utilizing the proper tools. Trees over hanging channel right-of-way shall be trimmed in a vertical line with the right-of-way fence. The trees should be trimmed to the minimum height requirements as stated below. Please note: Contractor must notify owner prior to trimming any fruit trees.

1. Vehicles roadway side: 16’ – 0”

2. Inspection walkway side: 10’ – 0”

3. Equestrian Trail: 12’ – 0”

D. Shrub Trimming:

1. Shrubs Outside Right-of-way: All shrubs and vegetation growing on or through the right-of-way fence shall be cut back to right-of-way fence fabric. All shrubs and vegetation growing over the right-of-way fence shall be cut in a vertical line with the fence to the following minimum height requirements:

a. Vehicle roadway side: 16’ – 0”

b. Inspection walkway side: 10’ – 0”

2. Shrubs Inside Right-of-way: All shrubs intentionally planted on County and District right-of-way shall be trimmed to the specifications provided by County’s Project Manager and subject to the approval of landscape supervisor to top of fence. This shall include removal of any portions of shrubs that might be growing through or over the right-of-way fence.

a. Clear distance to top of channel: 16’ – 0”, or

b. Distance from shrub trunk to channel side trim line: 3’ – 0”

3. In addition, shrubs shall be trimmed for overall shape and appearance (Intent of trimming is to reduce shrub size to allow access and prevent encroachment through or over fences and over roadways while maintaining the screening effect).

4. All branches and limbs shall be removed to a height of eighteen (18) inches above the ground for clearance.

E. Groundcover:

1. Concrete Channels: All ice plant, ivy and vegetation shall be removed from the concrete lining to a point twelve (12) inches above or behind the concrete lining; thus exposing a twelve (12) inch area of dirt. All ice plant, ivy, and vegetation shall be removed from expansion joints, weep holes and side inlets. Vegetation shall be pulled rather than cut to retard growth.

2. Earth Channels: All ice plant, ivy and vegetation shall be removed from the channel bottom, in front of and around all side inlets, and from the entire slope area. Vegetation shall be pulled rather than cut to retard growth.

3. Roadway Areas: All ice plant, ivy and vegetation shall be removed from the roadway area, from the top of the channel slope or wall to the right-of-way fence.

4. Gate Areas: All ice plant, ivy and vegetation shall be removed from the area around all gates to allow free swing with an additional one foot clearance.

5. Exception: Grasses shall not be removed where acting as erosion control. These grasses shall be cut to a height ranging from four to six (4” – 6”) inches. Large areas should be noted on the Work Assignment Sheet and rescheduled for mechanical mowing.

F. Vegetation Removal:

1. Crews shall remove all shrubs and vegetation unintentionally growing on channel slopes and access walkways.

2. Where the trunk is less than four (4) inches vegetation shall be removed by pulling to remove roots.

3. Where the trunk is greater than four (4) inches vegetation shall be cut a maximum of two (2) inches above the ground and the stump shall be completely and thoroughly sprayed.

4. Crew shall be familiar with and not remove or trim any native vegetation species. Any native vegetation shall be noted on the work order and brought to the attention of County’s Project

Manager.

4.6 ADDITIONAL WORK

A. Upon County request, Contractor shall submit supplemental proposals for additional work covering Channel Cleaning Services not specifically called for under the Scope of Work of this

Contract. Contractor must obtain County Project Manager’s written approval for the hours to be worked and hourly rates prior to commencing any additional work.

B. County reserves the right to obtain supplemental proposals for Channel Cleaning Services from, and use, alternate sources for completion of the additional work and to utilize the data provided under this Contract to obtain necessary services.

C. If County authorizes work by an alternate source, Contractor may be relieved of responsibilities pertaining to the equipment affected by the project while work is being performed and during the subsequent warranty period.

D. Contractor shall continue to provide services to all areas not affected by work provided by alternate sources.

SECTION 5. OCLSB and DVBE Preference Policies Certification Requirements

County of Orange Local Small Business (OCLSB) Preference and Disabled Veteran Business

Enterprise (DVBE) Preference Policies Certification Requirements

5.1 OCLSB:

Effective January 1, 2020, County of Orange Board of Supervisors adopted the OCLSB Preference policy. Implementation of the OCLSB Preference policy supports local businesses, the local economy and the development of the County’s tax base.

To be certified as a Local Small Business by the County of Orange, a business shall meet (1) and (2) below:

A. Local Business Requirements:

1. maintains their principal center of operations (i.e. headquarters) within Orange County, and:

2. has:

a. a business address located in the County of Orange that is not a post office box, or

b. a valid business license or certificate of occupancy issued by the County of Orange or by an Orange County city, or other documentation acceptable to the County of Orange.

B. Small Business Requirements:

1. Must be certified as a Small Business by the State of California Department of General

Services (DGS): and, C. Above requirements must be valid at the time of bid/proposal submittal.

5.2 DVBE:

Effective January 1, 2021, County of Orange Board of Supervisors adopted the DVBE Preference policy.

The DVBE Preference policy supports local business opportunity, economy and the development of

County’s tax base, and in addition recognizes the service and sacrifice given by the men and women of our Armed Forces.

To be certified as a Disabled Veteran Business Enterprise by the County of Orange, a business shall meet

(A) and (B) below:

A. Must be certified as a DVBE by the State of California Department of General Services (DGS);

and, B. DGS DVBE requirements must be valid at the time of bid/proposal submittal.

To participate as an OCLSB and/or DVBE please read and follow the process outlined in COUNTY OF

ORANGE LOCAL SMALL BUSINESS (OCLSB) AND DISABLED VETERAN BUSINESS

ENTERPRISE (DVBE) CERTIFICATION REQUIREMENTS in the VENDOR RESPONSES.

*NOTE: DVBE PREFERENCE IS NOT APPLICABLE TO PUBLIC WORKS OR A-E

CONSTRUCTION PROJECTS.

5.3 OCLSB/DVBE CERTIFICATION REQUIREMENTS:

County Of Orange Local Small Business (OCLSB) Preference And Disabled Veteran Business

Enterprise (DVBE) Certification Requirements

A. To participate as an OCLSB and/or DVBE the following requirements must be met:

1. Must be certified with State of California the Department of General Services (DGS) as a

Small Business. - https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

2. Must be certified with DGS as a DVBE. - https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

3. maintains their principal center of operations (i.e. headquarters) within Orange County.

4. Certification must be valid at the date/time solicitation is closed, and it shall remain in effect at the time of contract award. County reserves the right to verify and/or reject incomplete documents.

5. Complete and sign the Affirmation form attached herein. The signed Affirmation form and the OCLSB Certification are required and must be returned with the solicitation response.

B. OCLSB or DVBE Preference provides for the following:

1. Invitation for Bid – IFB

A five percent (5%) deduction in the original bid price shall be applied to all confirmed

OCLSB or DVBE bidders for evaluation purposes. If the lowest bidder is a certified OCLSB or DVBE bidder, the contract will be awarded at the certified OCLSB or DVBE’s original bid price. The maximum allowable preference deduction is $100,000.

2. Request for Proposal - RFP

An additional five percent (5%) shall be applied to the tallied cost score of each certified

OCLSB or DVBE to obtain their final score. If the final score of any OCLSB or DVBE matches the final score of a non-OCLSB or non-DVBE, preference shall be given to the certified OCLSB. If two or more OCLSB or DVBEs have the same final score, the County shall determine the contract award based on the County’s best interest.

C. Dual OCLSB and DVBE Preference provides for the following:

1. Business Certified as OCLSB and DVBE

If a State-certified OCLSB is also a State-certified DVBE, the preference given to that business shall be 8% instead of 5%.

D. Subcontractors

If bidder is submitting subcontractors to qualify for the OCLSB or DVBE preference, bidder must demonstrate through the Staffing Plan that 20% of the total bid amount is allocated to the OCLSB and/or DVBE subcontractor(s).

https://caleprocure.ca.gov/pages/sbdvbe-index.aspx https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

*NOTE: DVBE PREFERENCE IS NOT APPLICABLE TO PUBLIC WORKS OR A-E

CONSTRUCTION PROJECTS.

SECTION 6. Electronic Fund Transfer (EFT)

If awarded, the County offers Bidder the option of receiving payment directly to its bank account via an

Electronic Fund Transfer (EFT) process in lieu of a check payment. Payment made via EFT shall also receive an Electronic Remittance Advice with the payment details via e-mail. An e-mail address shall need to be provided to County via an EFT Authorization Form. A copy of the EFT form is attached as an Exhibit to this solicitation.

SECTION 7. Pricing

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Channel Cleaning (right-of-way to right-of-way) Shall include: Removal of trash, debris, obstructions, and silt from the channel invert; trimming and clearing vegetation along vehicular and pedestrian access roads; and the removal of vegetation from channel slopes, inverts, expansion joints, weep holes and side inlets.

1 LF

2 Routine Trash and Debris Removal 1 Hour (Per

Crew)

3 Disposal Fees for Routine Trash and

Debris Removal Only 1 Ton

TOTAL

SECTION 8. Vendor Responses

8.1 BID VALIDITY: *

Bids will be valid for a period of 120 days after the solicitation closing date.

☐ Please confirm

*Response required

8.2 CONTRACTOR INFORMATION

8.2.1 Name of Bidder*

Please state the Name of Bidder here.

If Bidder is a corporation, the legal name of the corporation shall be set forth in this section as the Name of Bidder and the name, title, and person authorized to sign contracts on behalf of the corporation shall be stated as well.

If Bidder is a partnership or joint venture, the true name of the firm shall be set forth as the Name of

Bidder and the name of the partner authorized to sign contracts on behalf of the partnership or joint venture shall be stated as well.

If submittal of this bid or signature of any document submitted with this bid is by an agent other than an officer of a corporation or a member of a partnership, a Power of Attorney must be on file with County prior to Bid opening, or must be submitted with the Bid; otherwise, the Bid may be rejected as non-responsive. You may upload this power of attorney under Additional Information later in this bid response.

*Response required

8.3 COMPANY PROFILE & REFERENCES

8.3.1 Company Legal Name*

*Response required

8.3.2 Company Legal Status*

Please state the status here (Corporation, Partnership, Sole Proprietor, etc.)

*Response required

8.3.3 Active Licenses*

Please state all active licenses issued by the California State Contractor's License Board to the company whose legal name is above.

*Response required

8.3.4 Corporate Office Address*

What is the address of the company's corporate office? Please provide the full street/mailing address.

*Response required

8.3.5 Local Business Address(es)*

Please provide the local business address for the company named above. If there are multiple local addresses then please provide all.

• Full address:

• Telephone Number:

• E-mail Address:

*Response required

8.3.6 Length of Time Firm Has Been In Business*

Please clearly state, in months and years, how long your firm has been in business.

*Response required

8.3.7 Length of Time At Current Location*

Please clearly state, in months and years, how long your firm has been in business at its current location.

*Response required

8.3.8 Regular Business Hours*

*Response required

8.3.9 Regular Holidays and Hours When Business Is Closed*

*Response required

8.3.10 Federal Taxpayer ID Number*

*Response required

8.3.11 DUNS Number*

Please provide your D-U-N-S Number

*Response required

8.3.12 Unique Entity Identifier Number (UEI)*

The County requires a valid UEI number with active registration status. Your company may obtain one at no cost at https://sam.gov/entity-registration.

*Response required

8.3.13 Are you registered, active, and in good standing with the California Secretary of

State?*

☐ Yes

☐ No

*Response required

8.3.14 Corporation?*

Is your firm incorporated?

☐ Yes

☐ No

*Response required

When equals "Yes"

8.3.15 State of Incorporation?*

You have indicated that your firm is incorporated. Please provide the name of the State of

Incorporation.

*Response required

When equals "Yes"

8.3.16 Contract Signature Authority - Executive Signature*

If incorporated, please provide the name, contact number, and email of the person who would provide this signature authority. The Executive Signer Authority comes from the President, Vice-President, or

Chairperson of the Board.

https://sam.gov/entity-registration

• Contact Full Name:

• Contact Number:

• E-mail Address:

*Response required

When equals "Yes"

8.3.17 Contract Signature Authority - Financial Signature*

If incorporated, please provide the name, contact number, and email of the person who would provide this signature authority. The Financial Signer Authority comes from the Secretary, Assistant

Secretary, Chief Financial Officer, or Treasurer.

• Contact Full Name:

• Contact Number:

• E-mail Address:

*Response required

When equals "No"

8.3.18 Contract Signature Authority*

If not incorporated, please provide the name, contact number, and email of the person who has the binding and signature authority of this contract.

• Contact Full Name:

• Contact Title:

• Contact Number:

• E-mail Address:

*Response required

8.3.19 Sole Proprietor Under Different Name?*

Is your firm a sole proprietor doing business…