Change Order Notice V.25.1~1.pdf

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Change Order Notice Chief Procurement Office for General Services Change Order Notice V.25.1 Page of Notice of renegotiated contracts and change orders that increase the cost of a contract by more than $25,000 or the time of completion by a total of 180 days or more shall be posted on the Bulletin/BidBuy for 14 days.

This Change Order Notice provides detail as to why the change order is needed and, pursuant to Section 33E-9 of the Criminal Code, that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed or the change is germane to the original contract as signed. Change orders are defined by Section 1-15.12 of the Procurement Code and Section 1.2067 of the CPO-GS' Administrative Rules.

Detailed explanation for this change order:

11.0.0.20130303.1.892433.887364

requires the vendor to provide personnel to sell and scan or receive tickets and control the ingress and egress of the traffic during the fair operation. With this amendment, the agency is doing a post-award modification to the contract. With this new amendment/change order, a new section will be added, which states: "To assist Vendor in Providing the services required in this contract, Department will provide to Vendor, at no cost, daily parking and admission credentials for vendor’s staff". The total number of credentials provided will be at the discretion and approval of the Department”. The state will also add another new amendment which states :"While the total number of credentials provided will be at the discretion and approval of the Department, the expected number of credentials to be added is:

• 11 Seasonal Unrestricted Parking

• 16 Seasonal Gate 4/Lot 10 Parking

• 27 Seasonal Admissions booklets

• 26 Daily Parking Passes per day

• 26 Daily Admissions Passes per day".

These amendments are necessary since the vendor's staff is require to have the passes in order to perform the necessary work inside the Illinois State Fair. Since many attendees come to the fair with their vehicle and park inside of the fair, the state wants to ensure that the vendor's staff will have enough room to park their vehicles and have passes in order to work for the state fair. No payment will be made directly to the Vendor under this amendment. Instead, the Department will assume the cost of issuing the required credentials. The total estimated cost of these credentials over the five-year contract term is $52,000.00.