Change Order Notice V.25.1 8.28.24 .pdf
PDF 1 MB Posted
- Attached to
- CHANGE ORDER NOTICE - Midwest Fleet Manager
- Solicitation number
- 27-494DOT-FINAD-B-53037
- Issued by
- Illinois
About this file
This is a Change Order Notice issued by the Chief Procurement Office for General Services for the State of Illinois, Department of Transportation (IDOT), regarding the Midwest Fleet Manager contract (BBREFNO: B-53037). The change order extends the contract term from August 1, 2026 through December 31, 2026, providing a six-month extension beyond the current expiration date of July 31, 2026. During this extension period, the vendor shall continue providing fleet management services for the four-state Midwest region comprising Illinois, Michigan, Missouri, and Wisconsin. The vendor's responsibilities include overseeing and coordinating the Midwest High-Speed Rail program, managing the Midwest Next Generation Equipment Pool, and serving as the primary point of communication among IDOT, the participating states, the Federal Railroad Administration (FRA), the Service Operator, and the Midwest States Oversight Body.
The change order increases the contract amount to provide funding for fifteen vendor staff positions to continue performing Fleet Manager services during the six-month extension at the same hourly rates established in the most recent contract renewal. This modification prevents a lapse in services and maintains continuity of fleet management operations across the Midwest region. Per Section 33E-9 of the Criminal Code, the circumstances necessitating this change order extension are germane to the original contract and relate to the ongoing Midwest High-Speed Rail program initiative. The notice was posted on the Bulletin/BidBuy system for the required 14-day review period.
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Change Order Notice Chief Procurement Office for General Services Change Order Notice V.25.1 Page of Notice of renegotiated contracts and change orders that increase the cost of a contract by more than $25,000 or the time of completion by a total of 180 days or more shall be posted on the Bulletin/BidBuy for 14 days.
This Change Order Notice provides detail as to why the change order is needed and, pursuant to Section 33E-9 of the Criminal Code, that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed or the change is germane to the original contract as signed. Change orders are defined by Section 1-15.12 of the Procurement Code and Section 1.2067 of the CPO-GS' Administrative Rules.
Detailed explanation for this change order:
11.0.0.20130303.1.892433.887364
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| DropDownList1: DOT - Transportation |
| ProcurementTitle: Midwest Fleet Manager |
| BBREFNO.: B-53037 |
| thedetails: Change Order: This extends the contract term from August 1, 2026 through December 31, 2026 and adds funding to prevent a lapse in services following the current contract expiration on July 31, 2026. |
During the extension period, the Vendor shall continue to provide fleet management services for the Midwest States, including Illinois, Michigan, Missouri, and Wisconsin. The Vendor shall oversee and coordinate the Midwest High-Speed Rail program and work with the Maintenance Contractor, the Federal Railroad Administration, the Service Operator, and the Midwest States Oversight Body.
As Fleet Manager, the Vendor shall coordinate maintenance, operational, ownership, and related matters for the Midwest Next Generation Equipment Pool, including new railcars and locomotives, and serve as the primary point of communication among IDOT, the Midwest States, the FRA, and other stakeholders.
The increase in the contract amount provides funding for fifteen (15) Vendor staff positions to continue performing Fleet Manager services during the six-month extension period at the same hourly rates established in the most recent contract renewal.
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