Change Order Notice Elixir Opus 7.1 60 Day Extension~1.pdf

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Change Order Notice Chief Procurement Office for General Services Change Order Notice V.25.1 Page of Notice of renegotiated contracts and change orders that increase the cost of a contract by more than $25,000 or the time of completion by a total of 180 days or more shall be posted on the Bulletin/BidBuy for 14 days.

This Change Order Notice provides detail as to why the change order is needed and, pursuant to Section 33E-9 of the Criminal Code, that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed or the change is germane to the original contract as signed. Change orders are defined by Section 1-15.12 of the Procurement Code and Section 1.2067 of the CPO-GS' Administrative Rules.

Detailed explanation for this change order:

11.0.0.20130303.1.892433.887364

The Agency currently has a Sole Source Contract with Elixir under 24-448DOIT-INFOT-P-68127 with a term of June 25, 2024, through June 30, 2025, at price of $378,000.61.

Elixir is the sole source distributor, manufacturer, seller and provider of services including training, support and maintenance of Elixir's products. This is a proprietary product that is integrated through out IDES and DHS templates on State portals used by over 3 million citizens in the State of Illinois.

If the IES system and related components are not maintained, SNAP, TANF and Medicaid would be cut off to Illinois residents in need of these services. These main services are seen below and the function they serve.

The Supplemental Nutrition Assistance Program (SNAP) (formerly Food Stamps) helps low-income people and families buy the food they need for good health.

The Temporary Assistance for Needy Families (TANF) program provides temporary financial assistance for pregnant women and families with one or more dependent children. TANF provides financial assistance to help pay for food, shelter, utilities, and expenses other than medical.

Medicaid helps with medical costs for some people with limited income and resources.

Illinois residents obtain these benefits through the IES Workers Portal or Manage My Case Illinois portal.

Elixir handles all the correspondence for the Statewide Integrated Eligibility Systems. All eligibility approvals and denial dispositions for Medical, SNAP and Cash Programs would be stopped. These State records inform the clients of the results of their applications and redetermination. Without these documents our clients do not have any indication as to what kind or what amount of benefits they are to receive. In addition, benefits will be canceled when redetermination documents are not produced. Our Clients would overtax our Family and Community Resource Centers and All Kids offices with questions and concerns about their eligibility if these forms were not produced. Overburdening our local offices could result in the client's potential loss of benefits. All of these programs are supported by Federal funds and our correspondence is monitored by our Federal partners. The State could face monetary penalties if these forms are not produced in a timely manner.

Without this product, many of the States citizens that rely on these programs will be left out. We could lose federal funding, and an undue burden would be put on other State agencies.