CGS Supplement Index Prep RFP_Final.pdf

The Connecticut General Assembly Joint Committee on Legislative Management

Martin M. Looney Senate President Pro Tempore

Bob Duff, Senate Majority Leader Stephen Harding, Senate Republican Leader

Michael Harrington Executive Director

Matthew Ritter Speaker of the House

Jason Rojas, House Majority Leader Vincent J. Candelora, House Republican Leader

Suite 5100 * Legislative Office Building * Hartford, CT 06106-1591 * (860) 240-0100 * fax (860) 240-0122 * jclm@cga.ct.gov

REQUEST FOR PROPOSAL

PREPARATION OF THE INDICES TO THE OFFICIAL GENERAL STATUTES OF CONNECTICUT,

REVISED TO JANUARY 1, 2027 AND JANUARY 1, 2029

AND THE

2028 AND 2030 SUPPLEMENTS TO THE OFFICIAL GENERAL STATUTES OF CONNECTICUT

JCLM26REG0013

PROPOSAL DUE DATE: APRIL 30, 2026 TIME: 12:00 pm (noon)

TABLE OF CONTENTS

PART A CONTRACT INFORMATION

A.1 CONNECTICUT GENERAL ASSEMBLY

A.2 OFFICIAL AGENCY CONTACT INFORMATION

A.3 SUPPLIER REGISTRATION

A.4 STATE CONTRACTING PORTAL

A.5 CONTRACT TERM

A.6 PROCUREMENT TIMELINE

PART B SCOPE OF WORK

B.1 PROJECT SCOPE

B.2 PROJECT PLAN

B.3 REQUIRED QUALIFICATIONS

PART C PAYMENT TERMS

C.1 COMPENSATION AMOUNT

C.2 CONTRACT NEGOTIATION

C.3 INVOICE GUIDELINES

C.4 FREQUENCY OF BILLING

C.5 PAYMENT TERMS

PART D PROPOSAL REQUIREMENTS

D.1 PROPOSAL SUBMISSION GUIDELINES

D.2 REQUIRED PROPOSAL DOCUMENTATION

D.3 DOCUMENTATION REQUIRED SUBSEQUENT TO CONTRACT AWARD

PART E EVALUATION OF PROPOSALS

E.1 MANDATORY REQUIREMENTS

E.2 EVALUATION CRITERIA

E.3 PRESENTATIONS

E.4 CONTRACT AWARD

ATTACHMENTS

Attachment A Pricing Pages Attachments A1 – A4 Respondent’s Charges for Preparing the 2027 General Statutes Index and Providing Electronic Pages of

Same, and Supplying the Database of the 2027 General Statutes Index, the 2028 Supplement Index and Providing Electronic Pages of Same, and Supplying the Database of the 2028 Index, the 2029 General Statutes Index and Providing Electronic Pages of Same, and Supplying the Data of the 2029 General Statutes Index, and the 2030 Supplement Index and Providing Electronic Pages of Same, and Supplying the Database of the 2030 Index

Attachment B Proposal Response Format Attachment C CGA Terms and Conditions

SCHEDULES

Schedule A Technical Specifications: “I. Introduction and Summary of Services Required”, “II. Indices Preparation, Specifications and Deadlines”, “III. Respondent’s Specific Qualifications” and “IV. Page Style and Format of the Indices to the 2027 General Statutes, the 2028 Supplement, the 2029 General Statutes, and the 2030 Supplement.”

PART A CONTRACT INFORMATION

A.1 Connecticut General Assembly The Connecticut General Assembly (CGA) is the legislative branch of government of the State of Connecticut. Through statutory enactments, the Joint Committee on Legislative Management (JCLM) is responsible for the coordination and management of legislative affairs and the supervision and approval of any and all legislative expenditures.

A.2 Official Agency Contact Information Rachel Meddar Office of Legislative Management Procurement Services Contracting Group CGAContracting@cga.ct.gov

(860) 240-1325

A.3 Supplier Registration Please register as a supplier with CT Source in order to view and respond to business opportunities issued by the Connecticut General Assembly. You may quickly register by creating a username and password at the following website https://portal.ct.gov/DAS/CTSource/Registration.

A.4 State Contracting Portal All documents and notifications for this procurement will be posted on the CT Source web page hosted by the Department of Administrative Services (DAS). The CT Source Portal can be found at the following web address https://portal.ct.gov/DAS/CTSource/CTSource. To find this solicitation:

• Click on link above

• Select CT Source Bid Board

• Enter the Contract Number in the search field

• Scroll to this procurement and select the solicitation number

A.5 Contract Term The Contract will be in effect from the date this Contract is executed by both Contractor and the CGA (the “Effective Date”) through June 30, 2031. The CGA reserves the right to extend this Contract upon mutual agreement of both parties for additional terms beyond the original term, prior to termination or expiration, one or more times for a combined total period not to exceed the complete length of the original term.

A.6 Procurement Timeline

Milestone Description of Milestone Date Issue the RFP Posted on the DAS State Contracting Portal. March 30, 2026

Question Deadline Questions shall be submitted via email to

CGAContracting@cga.ct.gov.

April 10, 2026 12:00 pm EST (noon)

Answers & Amendments to RFP

All amendments to the RFP and response to written questions will be published on the DAS State Contracting Portal.

April 17,2026 5:00 pm EST

Proposal Delivery All Proposals must be submitted to the CGA Contracting Group at CGAContracting@cga.ct.gov. No hard copy Proposals will be accepted.

April 30, 2026 12:00 pm EST (noon) mailto:CGAContracting@cga.ct.gov https://portal.ct.gov/DAS/CTSource/Registration https://portal.ct.gov/DAS/CTSource/CTSource

PART B SCOPE OF WORK

B.1 Project Scope The Legislative Commissioners’ Office (LCO) is a nonpartisan legal office whose staff is responsible for drafting and reviewing bills, amendments, and resolutions coming before the CGA. The LCO is also responsible for publishing the Public and Special Acts of each session, codifying the public acts, and revising the official General Statutes of Connecticut, publishing the same at the beginning of each odd-numbered year, and publishing Supplements thereto at the beginning of each even-numbered year.

The Office of Legislative Management on behalf of the Connecticut General Assembly is soliciting proposals for the purpose of producing the Indices for the 2027 and 2029 official General Statutes of Connecticut as well as the 2028 and 2030 Supplements thereto.

The following is the Scope of Work that the CGA anticipates including in the Contract with the awarded respondent.

Additional specifications for the anticipated Scope of Work that the CGA expects to include in the Contract with the awarded respondent, please refer to Schedule A of this RFP, which includes “I. Introduction and Summary of Services Required”, “II. Indices Preparation, Specifications and Deadlines”, “III. Respondent’s Specific Qualifications” and “IV. Page Style and Format of the Indices to the 2027 General Statutes, the 2028 Supplement, the 2029 General Statutes, and the 2030 Supplement.”

B.1.1 Indices to the Official General Statutes of Connecticut, revised to January 1, 2027, and the 2028 Supplement thereto, and the Official General Statutes of Connecticut, revised to January 1, 2029, and the 2030 Supplement thereto The awarded respondent shall perform the following work at a unit price in accordance with Attachment A, Attachments A1 – A4, upon Contract award:

(a) Compose and produce the Indices for the official General Statutes of Connecticut, revised to January 1, 2027 and January 1, 2029, and the 2028 and 2030 Supplements respectively; and

(b) Refer to Schedule A of this RFP for the following Index Specifications:

a. Introduction and Summary of Services Required;

b. Indices Preparation, Specifications, and Deadlines;

c. Respondent’s Specific Qualifications; and

d. Page Style and Format of the Indices to the 2027 General Statutes, the 2028 Supplement, the

2029 General Statutes, and the 2030 Supplement.”

B.2 Project Plan The awarded respondent will be required to provide a Baseline Project Plan upon contract award and provide regular progress updates to this Baseline Project Plan throughout the term of the contract. The Baseline Project Plan shall clearly delineate the methodology to accomplishing the Scope of Work, lead times and deliverable milestones.

B.2.1 Work Schedule The award respondent shall refer and adhere to the specified work schedule in Schedule A for the required work schedule for the Indices of the official General Statutes of Connecticut, revised January 1, 2027 and January 1, 2029, and the 2028 and 2030 Supplements respectively.

B.3 Required Qualifications B.3.1 Respondent Qualifications Respondents, as well as individuals assigned to perform the work, shall demonstrate at least five (5) years of experience performing work similar to that listed in the Scope of Work.

B.3.2 Subcontractor All subcontractors shall demonstrate at least five (5) years of experience performing work similar to that listed in the Scope of Work. Subcontractors must be approved in writing by the CGA prior to the subcontractor starting any work on this project. The awarded respondent shall assume responsibility for all services of the subcontractor. The awarded respondent shall be the sole point of contact with regards to all matters, including subcontractor performance and supporting document for invoices. The awarded respondent shall ensure the subcontractor complies with all specifications, applicable prevailing rates, applicable licensing requirements, and appropriate insurance requirements.

PART C PAYMENT TERMS

C.1 Compensation Amount Respondents shall submit the completed Pricing Pages included in Attachment A, Attachments A1 – A4, of this solicitation along with their Proposals. Respondents shall include all costs to perform the work set forth in this RFP and any payment discounts in their Pricing. The submission of a Proposal will be considered conclusive evidence that the Respondent has fully reviewed the RFP. No allowance will be made to a Respondent because of lack of such review.

All costs of all consumable materials and shipping shall be included in the Pricing provided in response to this RFP. There shall be no reimbursement for travel and/or travel-related expenses. Compensation under the Contract will be contingent upon funding being available for this purpose.

C.1.1 Liquidated Damages Liquidated damages will be incurred as a result of a Contract breach. By law, the three requisite conditions to establish any liquidated damages are that: (1) the damage from a breach of Contract was uncertain in amount or difficult to provide; (2) there was an intent by the parties to liquidate damages in advance; and (3) the amount stipulated was reasonable. Hanson Development Co. v. East Great Plains Shopping Center, Inc., 485 A.2d 1296, 1300 (Conn. 1985).

The awarded respondent shall understand and agree that time is of the essence and that in the case of failure on the part of the awarded respondent, except with the written consent of the LCO, to complete the furnishing of services as provided for in the awarded contract within the time required, the CGA shall have the right to deduct from any moneys due, or which may be become due, or if no moneys shall become due, the right to recover the amount of five hundred dollars ($500.00), for each calendar day elapsing between the time agreed for delivery, in accordance with the terms of the awarded contract, the deduction to be made or the sum to be recovered as liquidated damages.

Recovery of Liquidated Damages shall be construed as cumulative and does not prevent the CGA from recovery of any other remedy provided for in the Contract or at law or in equity.

C.2 Contract Negotiation The CGA reserves the right to negotiate or contract for all or any portion of the services proposed in this RFP. The CGA further reserves the right to contract with one or more respondent for such services. After reviewing the scored criteria, the CGA may seek Best and Final Offers (BAFO) on cost from proposers. The CGA may set parameters on any BAFOs received.

C.3 Invoice Guidelines

C.3.1 Properly Prepared Invoice The Contractor shall submit a Properly Prepared Invoice to the CGA for the performance of the work outlined in this Contract. A Properly Prepared Invoice is defined as an invoice that is dated subsequent to the date the goods/services have been received and that is accompanied by all the required information and supporting documentation. A Properly Prepared Invoice shall include:

(a) Invoice date and number;

(b) Purchase order number;

(c) Contract number;

(d) Description of services provided and the dates;

(e) Description of goods and/or equipment provided; and

(f) Separate invoice lines for labor, materials, and equipment:

a) Updating and revising the General Statutes Index with enactments, etc.;

b) Extracting index entries and creating the General Statutes Index or Supplement Index and supplying electronic pages;

c) Supplying a virus-free electronic file of the database of the General Statutes Index;

d) Supplying a virus-free electronic file of the print-image version without coding of the database of the General Statutes Index; and

e) Supplying a virus-free electronic file of the reverse or numeric version of the database of the General Statutes Index.

All invoices shall reflect the lines on the signed purchase order. The CGA reserves the right to reject invoices for payment if they are not considered properly prepared as defined above.

C.4 Frequency of Billing The awarded respondent shall submit invoices on a upon completion of the deliverables outlined in this RFP.

C.5 Payment Terms Payment for goods and/or services shall be due forty-five (45) days in arrears in accordance with Conn. Gen. Stat. §4a-71 or twenty-five (25) days in arrears if the Contractor is a certified small contractor or minority business enterprise as defined in Conn. Gen. Stat. § 4a-60g. In arrears is defined as payment after acceptance of the goods and/ or services and receipt of a properly prepared invoice.

PART D PROPOSAL REQUIREMENTS

D.1 Proposal Submission Guidelines Respondents shall submit (1) one soft copy of the proposal via email to CGAContracting@cga.ct.gov in Portable Document Format (.pdf). which clearly indicates Indices to the 2027 and 2029 Official General Statutes of Connecticut and the 2028 and 2030 Supplements Proposal in the title of the email.

Respondents shall send a separate follow-up email to CGAContracting@cga.ct.gov to confirm receipt of the proposal submission by the CGA. It is the Respondents responsibility to follow-up with CGA via email or telephone if a confirmation email from the CGA is not received. Please be advised that any email with an attached proposal that is 25MB or larger will be rejected.

ALL HARD COPY PROPOSALS WILL BE REJECTED.

D.2 Required Proposal Documentation Respondents shall submit the following documentation in the following order and format. The CGA reserves the right to disqualify any Proposal which does not include the following documentation.

D.2.1 Pricing Page All respondents SHALL include a completed Pricing Page (Attachment A, Attachments A1- A4) in their Proposals.

D.2.2 Forms Respondents shall complete and submit the following forms along with the electronic copy of the proposal only.

The forms listed below include links to the fillable forms which can be completed and submitted electronically.

Proof of Authorization Certification Form Campaign Contribution Certification CHRO Contract Compliance Monitoring Report Vendor Profile W-9 Form

D.2.3 Project Plan All respondents shall include a project plan as part of the proposal response including their approach to accomplishing the Scope of Work. Respondents shall outline an approach and methodology that demonstrates how it will meet the requirements outlined in the RFP in an accurate, timely, and confidential manner.

D.2.4 Equipment List Respondents shall include an equipment list that evidences respondent’s computer hardware and software, and any other necessary equipment, are capable of providing the required services stated above.

D.2.5 Experience and Knowledge

(a) Experience and Knowledge of the Respondent and Subcontractors including size of firm (number of employees); years in business; principal place of business; and evidence that respondent can meet requirements listed in the Scope of Work Section above.

(b) Reference Projects including name, title, address and telephone number of references; description of projects; duration of projects; and total project costs.

(c) Experience and Knowledge of Individuals assigned to the contract including name, title, evidence of five years of experience with projects similar to that described in this RFP, resume, reference projects.

D.2.6 Confidential Information The respondent shall clearly specify which information contained in the Proposal response is respondent Information and therefore should be considered exempt by the CGA from disclosure under the Freedom of Information Act (FOIA). The respondent may not merely state generally that the materials are proprietary or confidential in nature and not, therefore, subject to release to third parties. Those particular sentences, paragraphs, pages or sections that the respondent believes are exempt from disclosure under the FOIA must be specifically identified as such. Convincing explanation and rationale sufficient to justify each exemption consistent with the FOIA must accompany the request. The rationale and explanation must be stated in terms of the prospective harm to the competitive position of the respondent that would result if the identified material were to be released and the reasons why the materials are legally exempt from release pursuant to the FOIA.

https://www.cga.ct.gov/olm/lbd/docs/procurement/forms/Proof_of_Authorization.pdf https://www.cga.ct.gov/olm/lbd/docs/procurement/forms/Certification_Form.pdf https://cga.ct.gov/olm/lbd/docs/procurement/Forms/Campaign%20Contribution%20Certification.pdf https://www.cga.ct.gov/olm/lbd/docs/procurement/forms/CHRO_Contract_Compliance_Form.pdf https://www.cga.ct.gov/olm/lbd/docs/procurement/forms/Vendor_Profile_Form.pdf https://www.cga.ct.gov/olm/lbd/docs/procurement/forms/W-9_Form.pdf

D.2.7 Terms and Conditions Acknowledgement or Specific Exceptions All respondents shall provide either (1) an acknowledge that all the CGA Terms and Conditions included in this RFP in Attachment C will be included in the awarded contract or (2) provide specific, red-lined markups to the CGA Terms and Conditions included in this RFP in Attachment C.

D.3 Documentation Required Subsequent to Contract Award The following shall be provided subsequent to the Contract award.

D.3.1 Insurance Certificate Please see minimum required levels listed in the Terms and Conditions section of this RFP. The awarded respondent must name the State of Connecticut/Connecticut General Assembly as an additional insured.

PART E EVALUATION OF PROPOSALS

E.1 Mandatory Requirements Prior to submitting a Proposal, each respondent shall examine the RFP and may visit the site of the work. Each respondent shall fully inform themselves prior to submitting the Proposal as to the existing conditions and limitations under which the work is to be performed, and shall include in the Proposal a sum to cover the cost of items necessary to perform the work as set forth in this RFP. No allowance will be made to a respondent because of lack of such examination or knowledge. The submission of a Proposal will be considered conclusive evidence that the respondent has made such an examination. The CGA will determine if Proposals include all the mandatory requirements and are complete submissions. The CGA has the sole discretion to decide if Proposals are nonresponsive to this RFP.

E.2 Evaluation Criteria Complete Proposals will be given to the Evaluation Committee for review. The following Evaluation Criteria will be scored by the Evaluation Committee. Each factor will be scored using a scale of 1 through 5. The individual ratings for each member of the Evaluation Committee will be averaged and then by the criteria weights. The criteria weights are confidential until subsequent to contract award.

Evaluation Criteria Experience and Demonstrated Knowledge Assessment of technical capabilities of the vendor as demonstrated by history of the company, past performance, overall experience as demonstrated by reference projects and experience of individuals assigned to the project.

Strategic Thinking/Planning Approach Overall approach and strategy to accomplish the work outlined in the Scope of Work above within the required time frame.

Price/Cost Effectiveness The reasonableness of the proposed price.

Terms and Condition Exceptions Review of the extent and severity of exceptions to the standard terms and conditions of the CGA.

TOTAL

E.3 Presentations After review of the Proposals by the Evaluation Committee, the CGA may schedule times for some or all respondents to make presentations. During these presentations, the respondents may be asked to provide an overview of their written Proposal, answer questions and/or provide clarifications.

E.4 Contract Award All respondents will be notified of the Contract award once approved by the Legislative Leaders. The CGA will notify all respondents once a Contract is awarded.

ATTACHMENT A

PRICING PAGE

Contract Title: Preparation of the Indices to the Official General Statutes of Connecticut, revised to January 1, 2027 and January 1, 2029 and the 2028 and 2030 Supplements to the Official General Statutes of Connecticut

Contract Number: JCLM26REG0013

Compensation

PLEASE COMPLETE PROPOSED PRICING ATTACHMENTS A1 – A4 ON THE FOLLOWING PAGES.

Payment Terms Standard payment terms are net 45 days.

Please indicate any early payment discount terms: % Discount, Days.

Please indicate if you are a Connecticut SBE/MBE: MBE SBE

The Proposer must include all applicable costs necessary to satisfy the requirements of the solicitation. Prices quoted by the Contractor shall include all freight and/or delivery charges (FOB Destination). The CGA shall not guarantee any minimum or maximum amount of the contractor’s products/services that may be required under the contract. The contractor shall provide products/services on an as needed, if needed basis. It shall be at the CGA's sole discretion as to which products/components are purchased and when (if at all) during the contract. The CGA makes no guarantees about single order quantities or total aggregate order quantities.

The undersigned agrees to furnish all services and/or commodities to the CT General Assembly as described in this RFP and resulting Contract at the prices listed in Attachments A1 – A4.

Company Name:

Company Address:

Signature: Date:

Name (Printed): Title:

Email: FEIN#:

Office Phone #: Cell Phone #:

ATTACHMENT A1

RESPONDENT’S CHARGES FOR PREPARING THE

2027 GENERAL STATUTES INDEX AND PROVIDING

ELECTRONIC PAGES OF SAME, AND SUPPLYING

THE DATABASE OF THE 2027 GENERAL STATUTES INDEX

The Respondent shall set out below the Respondent's charges for all work involved in (a) preparing the 2027 General Statutes Index and supplying the state with electronic pages thereof, and preparing the electronic pages of the “INDEX – A NOTE ON USAGE”, (b) supplying an electronic file of the database of the 2027 General Statutes Index, (c) supplying an electronic file of the print-image version without coding of the database of the 2027 General Statutes Index, and (d) supplying an electronic file of the reverse or numeric version of the database of the 2027 General Statutes Index.

NOTE: Prices proposed below shall include all indexing services, updating of the 2026 Index database, preparation of the electronic pages and the electronic file, labor and materials, and transportation or shipping charges.

The Respondent shall also set out below the Respondent's estimate of the total number of pages in the 2027 General Statutes Index.

(a) Updating and revising the 2026 Index with enactments, etc., from 2026 affecting approximately 1,500 sections

(b) Extracting index entries and creating the 2027 General Statutes Index, and supplying electronic pages

$____________ per page

(c) Supplying a virus-free electronic file of the database of the 2027 General Statutes Index

(d) Supplying a virus-free electronic file of the print-image version without coding of the database of the 2027 General Statutes Index

(e) Supplying a virus-free electronic file of the reverse or numeric version of the database of the 2027 General Statutes Index

Estimated total number of pages in the 2027 General Statutes Index: ____________

ATTACHMENT A2

2028 SUPPLEMENT INDEX AND PROVIDING

THE DATABASE OF THE 2028 INDEX

The Respondent shall set out below the Respondent's charges for all work involved in (a) preparing the 2028 Supplement Index and supplying the state with electronic pages thereof, and preparing the electronic pages of the “INDEX – A NOTE ON USAGE”, (b) supplying an electronic file of the database of the 2028 Index, (c) supplying an electronic file of the print-image version without coding of the database of the 2028 Index, and (d) supplying an electronic file of the reverse or numeric version of the database of the 2028 Index.

NOTE: Prices proposed below shall include all indexing services, updating of the 2027 General Statutes Index database, preparation of the electronic pages and the electronic file, labor and materials, and transportation or shipping charges.

The Respondent shall also set out below the Respondent's estimate of the total number of pages in the 2028 Supplement Index.

(a) Updating and revising the 2027 General Statutes Index with enactments, etc., from 2027, affecting approximately 2,000 sections

(b) Extracting index entries and creating the 2028 Supplement Index, and supplying electronic pages

(c) Supplying a virus-free electronic file of the database of the 2028 Index coding of the database of the 2028 Index of the database of the 2028 Index

Estimated total number of pages in the 2028 Supplement Index: ____________

ATTACHMENT A3

2029 GENERAL STATUTES INDEX AND PROVIDING

THE DATABASE OF THE 2029 GENERAL STATUTES INDEX

The Respondent shall set out below the Respondent's charges for all work involved in (a) preparing the 2029 General Statutes Index and supplying the state with electronic pages thereof, and for preparing the electronic pages of the “INDEX – A NOTE ON USAGE”, (b) supplying an electronic file of the database of the 2029 General Statutes Index, (c) supplying an electronic file of the print-image version without coding of the database of the 2029 General Statutes Index, and (d) supplying an electronic file of the reverse or numeric version of the database of the 2029 General Statutes Index.

NOTE: Prices proposed below shall include all indexing services, updating of the 2028 Index database, preparation of the electronic pages and the electronic file, labor and materials, and transportation or shipping charges.

The Respondent shall also set out below the Respondent's estimate of the total number of pages in the 2029 General Statutes Index.

(a) Updating and revising the 2028 Index with enactments, etc., from 2028, affecting approximately 1,500 sections

(b) Extracting index entries and creating the 2029 General Statutes Index, and supplying electronic pages

(c) Supplying a virus-free electronic file of the database of the 2029 General Statutes Index coding of the database of the 2029 General Statutes Index of the database of the 2029 General Statutes Index

Estimated total number of pages in the 2029 General Statutes Index ____________

ATTACHMENT A4

2030 SUPPLEMENT INDEX AND PROVIDING

THE DATABASE OF THE 2030 INDEX

The Respondent shall set out below the Respondent's charges for all work involved in (a) preparing the 2030 Supplement Index and supplying the state with electronic pages thereof, and preparing the electronic pages of the “INDEX – A NOTE ON USAGE”, (b) supplying an electronic file of the database of the 2030 Index, (c) supplying an electronic file of the print-image version without coding of the database of the 2030 Index, and (d) supplying an electronic file of the reverse or numeric version of the database of the 2030 Index.

NOTE: Prices proposed below shall include all indexing services, updating of the 2029 General Statutes Index database, preparation of the electronic pages and the electronic file, labor and materials, and transportation or shipping charges.

The Respondent shall also set out below the Respondent's estimate of the total number of pages in the 2030 Supplement Index.

(a) Updating and revising the 2029 General Statutes Index with enactments, etc., from 2029, affecting approximately 2,000 sections

(b) Extracting index entries and creating the 2030 Supplement Index, and supplying electronic pages

(c) Supplying a virus-free electronic file of the database of the 2030 Index coding of the database of the 2030 Index of the database of the 2030 Index

Estimated total number of pages in the 2030 Supplement Index: ____________

ATTACHMENT B

PROPOSAL RESPONSE FORMAT

Please email one complete proposal response in PDF format (.pdf) to CGAContracting@cga.ct.gov. Please structure your Response, specific to the following outline, clearly identifying each section, and numbering your pages:

1. Pricing Page

2. Forms: Submit all completed forms

3. Project Plan

4. Equipment List

5. Experience and Knowledge

6. Confidential Information

7. Terms and Conditions/Specific Exceptions

Attachment C: Terms and Conditions

Contract Table of Contents

1. Definitions

2. Contracting Vehicle

3. Description of Goods and Services

4. Rejected Items; Abandonment

5. Order and Delivery

6. Contract Amendments

7. Assignment

8. Termination

9. Cost Modifications

10. Breach

11. Waiver

12. Open Market Purchases

13. Purchase Orders

14. Indemnification

15. Forum and Choice of Law

16. Contractor Guaranties

17. Implied Warranties

18. Goods, Standards and Appurtenances

19. Delivery

20. Goods Inspection

21. Emergency Standby for Goods and/or Services

22. Setoff

23. Force Majeure

24. Advertising

25. Americans With Disabilities Act

26. Representations and Warranties

27. Representations and Warranties Concerning

Motor Vehicles

28. Disclosure of Contractor Parties Litigation

29. Entirety of Contract

30. Attachments

31. Non-Discrimination

32. Tangible Personal Property

33. Whistleblowing

34. Insurance

35. Headings

36. Number and Gender

37. Parties

38. Contractor Changes

39. Further Assurances

40. Audit and Inspection of Plants, Places of

Business and Records

41. Background Checks

42. Continued Performance

43. Working and Labor Synergies

44. Contractor Responsibility

45. Severability

46. Confidential Information

47. References to Statutes, Public Acts, Regulations, Codes and Executive Orders

48. Cross-Default

49. Disclosure of Records

50. Summary of State Ethics Laws

51. Sovereign Immunity

52. Time of the Essence

53. Certification as Small Contractor or Minority

Business Enterprise

54. Campaign Contribution Restriction

55. Protection of Confidential Information

56. Audit Requirements for Recipients of State

Financial Assistance

57. Anti-Trust

58. Representation for Contractor

59. Representation for Official or Employee

60. Iran Energy Investment Certification

61. Campaign Contribution Restriction

62. Access to Contract and State Data

The following provisions will be included in the Contract awarded as a result of this Request for Proposal.

1. Definitions. Unless otherwise indicated, the following terms shall have the following corresponding definitions:

(a) Bid: A Bid submitted in response to a Solicitation.

(b) Claims: All actions, suits, claims, demands, investigations and proceedings of any kind, open, pending or threatened, whether mature, unmatured, contingent, known or unknown, at law or in equity, in any forum.

(c) Confidential Information: This shall mean any name, number or other information that may be used, alone or in conjunction with any other information, to identify a specific individual including, but not limited to, such individual's name, date of birth, mother's maiden name, motor vehicle operator's license number, Social Security number, employee identification number, employer or taxpayer identification number, alien registration number, government passport number, health insurance identification number, demand deposit account number, savings account number, credit card number, debit card number or unique biometric data such as fingerprint, voice print, retina or iris image, or other unique physical representation. Without limiting the foregoing, Confidential Information shall also include any information that the CGA classifies as “confidential” or “restricted.” Confidential Information shall not include information that may be lawfully obtained from publicly available sources or from federal, state, or local government records which are lawfully made available to the general public.

(d) Confidential Information Breach: This shall mean, generally, an instance where an unauthorized person or entity accesses Confidential Information in any manner, including but not limited to the following occurrences: (1) any Confidential Information that is not encrypted or protected is misplaced, lost, stolen or in any way compromised; (2)one or more third parties have had access to or taken control or possession of any Confidential Information that is not encrypted or protected without prior written authorization from the CGA; (3) the unauthorized acquisition of encrypted or protected Confidential Information together with the confidential process or key that is capable of compromising the integrity of the Confidential Information; or (4) if there is a substantial risk of identity theft or fraud to the CGA, the Contractor, or the State.

(e) Contract: The agreement, as of its Effective Date, between the Contractor and the CGA for any or all Goods or Services at the Solicitation price.

(f) Contractor: A person or entity who submits a Solicitation response and who executes a Contract.

(g) Contractor Parties: A Contractor’s members, directors, officers, shareholders, partners, managers, principal officers, representatives, agents, servants, consultants, employees or any one of them or any other person or entity with whom the Contractor is in privity of oral or written contract and the Contractor intends for such other person or entity to Perform under the Contract in any capacity.

(h) Day: All calendar days other than Saturdays, Sundays and days designated as national or State of Connecticut holidays upon which banks in Connecticut are closed.

(i) Force Majeure: Force Majeure is defined as events that materially affect the cost of the Goods or Services or the time schedule within which to Perform and are outside the control of the party asserting that such an event has occurred, including, but not limited to, labor troubles unrelated to the Contractor, failure of or inadequate permanent power, unavoidable casualties, fire not caused by the Contractor, extraordinary weather conditions, disasters, riots, acts of God, insurrection, epidemic, pandemic or war.

(j) Goods: For purposes of the Contract, all things which are movable at the time that the Contract is effective and which include, without limiting this definition, supplies, materials and equipment, as specified in the Solicitation and set forth in Attachment A.

(k) Goods or Services: Goods, Services or both, as specified in the Solicitation and set forth in Attachment A.

(l) Records: All working papers and such other information and materials as may have been accumulated by the Contractor in performing the Contract, including but not limited to, documents, data, plans, books, computations, drawings, specifications, notes, reports, records, estimates, summaries and correspondence, kept or stored in any form.

(m) Services: The performance of labor or work, as specified in the Solicitation and set forth in Attachment A.

(n) Solicitation: A State request, in whatever form issued, inviting bids, proposals or quotes for Goods or Services, typified by, but not limited to, an invitation to bid, request for proposals, request for information or request for quotes. The Solicitation and this Contract shall be governed by the statutes, regulations and procedures of the State of Connecticut, Department of Administrative Services, even if the CGA has statutes, regulations and procedures which overlap DAS’s. However, to the extent that the CGA has statutes, regulations or procedures which the CGA determines in its sole discretion to be inconsistent with DAS’s, the CGA’s shall control over those of DAS’s.

The Solicitation is incorporated into and made a part of the Contract as if it had been fully set forth in it if, but only if, the Solicitation is in the form of an invitation to bid, request for information or request for quotes. A Solicitation in the form of a request for proposals is not incorporated into the Contract in its entirety, but, rather, it is incorporated into the Contract only to the extent specifically stated in Attachment A.

(o) State: The State of Connecticut, including the CGA and any office, department, board, council, commission, institution or other CGA of the State.

(p) Termination: An end to the Contract prior to the end of its term whether effected pursuant to a right which the Contract creates or for a breach.

(q) Title: all ownership, title, licenses, rights and interest, including, but not limited to, perpetual use, of and to the Goods or Services.

2. Contracting Vehicle. The Solicitation may involve an invitation to bid, request for proposals, request for information or request for quotes, each of which may be governed by different statutory, regulatory and administrative procedures. ALTHOUGH THIS CONTRACT USES THE TERMS “SOLICITATION” AND “BID” IT’S USE OF THOSE TERMS IS INTENDED ONLY FOR PURPOSES OF CONVENIENCE AND SHALL NOT BE DEEMED TO BE A CONTROLLING STATEMENT AS TO THE TYPE OF

SOLICITATION USED OR THE RESPECTIVE RIGHTS AND OBLIGATIONS OF THE PARTIES. THE

IDENTIFICATION IN THE SOLICITATION OF THE PARTICULAR PROCUREMENT VEHICLE THE STATE IS USING TO SOLICIT GOODS OR SERVICES SHALL CONTROL. Therefore, if the Solicitation identifies the procurement vehicle as something other than an Invitation to Bid, the terms “Solicitation” and “Bid, “as used in this Contract shall be read to mean “Request for Proposals,” “Proposal” and “Proposer” or to mean such other terms as are consistent with the Solicitation in order to preserve the integrity of the statutory, regulatory and procedural distinctions among the various procurement vehicles and their corresponding principles.

3. Description of Goods or Services and Additional Terms and Conditions. The Contractor shall perform as set forth in Attachment A. For purposes of this Contract, to perform and the performance in Attachment A. is referred to as “Perform” and the “Performance.”

4. Rejected Items; Abandonment.

(a) The Contractor may deliver, cause to be delivered, or, in any other way, bring or cause to be brought, to any CGA premises or other destination, Goods, as samples or otherwise, and other supplies, materials, equipment or other tangible personal property. The CGA may, by written notice and in accordance with the terms and conditions of the Contract, direct the Contractor to remove any or all such Goods (the “Rejected Goods”) and any or all other supplies, materials, equipment or other tangible personal property (collectively, the “Contractor Property”) from and out of the CGA premises and any other location which the CGA or State manages, leases or controls. The Contractor shall remove the Rejected Goods and the Contractor Property in accordance with the terms and conditions of the written notice. Failure to remove the Rejected Goods or the Contractor Property in accordance with the terms and conditions of the written notice shall mean, for itself and all Contractor Parties, that:

(1) they have voluntarily, intentionally, unconditionally, unequivocally and absolutely abandoned and left unclaimed the Rejected Goods and Contractor Property and relinquished all ownership, title, licenses, rights, possession and interest of, in and to (collectively, “Title”) the Rejected Goods and Contractor Property with the specific and express intent of (A) terminating all of their Title to the Rejected Goods and Contractor Property, (B) vesting Title to the Rejected Goods and Contractor Property in the State of Connecticut and (C) not ever reclaiming Title or any future rights of any type in and to the Rejected Goods and Contractor Property;

(2) there is no ignorance, inadvertence or unawareness to mitigate against the intent to abandon the Rejected Goods or Contractor Property;

(3) they vest authority, without any further act required on their part or the CGA’s part, in the CGA and the State to use or dispose of the Rejected Goods and Contractor Property, in the CGA’s sole discretion, as if the Rejected Goods and Contractor Property were the CGA’s or State’s own property and in accordance with law, without incurring any liability or obligation to the Contractor or any other party;

(4) if the CGA or State incur any costs or expenses in connection with disposing of the Rejected Goods and Contractor Property, including, but not limited to, advertising, moving or storing the Rejected Goods and Contractor Property, auction and other activities, the CGA shall invoice the Contractor for all such cost and expenses and the Contractor shall reimburse the CGA no later than thirty (30) days after the date of invoice; and

(5) they do remise, release and forever discharge the CGA and all State employees, departments, commissions, boards, bureaus, agencies, instrumentalities or political subdivisions and their respective successors, heirs, executors and assigns (collectively, the “State and Its Agents”) of and from all Claims which they and their respective successors or assigns, jointly or severally, ever had, now have or will have against the CGA and the State and Its Agents arising from the use or disposition of the Rejected Goods and Contractor Property.

(b) The Contractor shall secure from each Contractor Party, as appropriate, such document or instrument as necessary or appropriate as will vest in the Contractor plenary authority to bind the Contractor Parties to the full extent necessary or appropriate to give full effect to all of the terms and conditions of this section. The Contractor shall provide, no later than fifteen (15) days after receiving a request from the CGA, such information as the CGA may require to evidence, in the CGA’s sole determination, compliance with this section.

5. Order and Delivery. The Contract shall bind the Contractor to furnish and deliver the Goods or

Services in accordance with Attachment A and at the prices set forth in Attachment B. Subject to the sections in this Contract concerning Force Majeure, Termination and Open Market Purchases, the Contract shall bind the CGA to order the Goods or Services from the Contractor, and to pay for the accepted Goods or Services in accordance with Attachment B.

6. Contract Amendments. No amendment to or modification or other alteration of the Contract shall be valid or binding upon the CGA unless made in writing, and signed by both parties.

7. Assignment. The Contractor shall not assign any of its rights or obligations under the Contract, voluntarily or otherwise, in any manner without the prior written consent of the CGA. The CGA may void any purported assignment in violation of this section and declare the Contractor in breach of Contract. Any Termination by the CGA for a breach is without prejudice to the CGA’s or the State’s rights or possible Claims.

8. Termination.

(a) Notwithstanding any provisions in this Contract, the CGA, through a duly authorized employee, may

Terminate the Contract whenever the CGA makes a written determination that such Termination is in the best interests of the CGA. The CGA shall notify the Contractor in writing of Termination pursuant to this section, which notice shall specify the effective date of Termination and the extent to which the Contractor must complete its Performance under the Contract prior to such date.

(b) Notwithstanding any provisions in this Contract, the CGA, through a duly authorized employee, may, after making a written determination that the Contractor has breached the Contract, Terminate the Contract in accordance with the provisions in the Breach section of this Contract.

(c) The CGA shall send the notice of Termination via certified mail, return receipt requested, to the Contractor at the most current address which the Contractor has furnished to the CGA for purposes of correspondence, or by hand delivery. Upon receiving the notice from the CGA, the Contractor shall immediately discontinue all services affected in accordance with the notice, undertake all commercially reasonable efforts to mitigate any losses or damages, and deliver to the CGA all Records. The Records are deemed to be the property of the CGA and the Contractor shall deliver them to the CGA no later than thirty (30) days after the Termination of the Contract or fifteen (15) days after the Contractor receives a written request from the CGA for the Records. The Contractor shall deliver those Records that exist in electronic, magnetic or other intangible form in a non-proprietary format, such as, but not limited to, ASCII or .TXT.

(d) Upon receipt of a written notice of Termination from the CGA, the Contractor shall cease operations as the CGA directs in the notice, and take all actions that are necessary or appropriate, or that the CGA may reasonably direct, for the protection, and preservation of the Goods and any other property. Except for any work which the CGA directs the Contractor to Perform in the notice prior to the effective date of Termination, and except as otherwise provided in the notice, the Contractor shall terminate or conclude all existing subcontracts and purchase orders and shall not enter into any further subcontracts, purchase orders or commitments.

(e) The CGA shall, within forty-five (45) days of the effective date of Termination, reimburse the Contractor for its Performance rendered and accepted by the CGA in accordance with Attachment A, in addition to all actual and reasonable costs incurred after Termination in completing those portions of the Performance which the notice required the Contractor to complete. However, the Contractor is not entitled to receive and the CGA is not obligated to tender to the Contractor any payments for anticipated or lost profits. Upon request by the CGA, the Contractor shall assign to the CGA, or any replacement contractor which the CGA designates, all subcontracts, purchase orders and other commitments, deliver to the CGA all Records and other information pertaining to its Performance, and remove from CGA premises, whether leased or owned, all of Contractor’s property, equipment, waste material and rubbish related to its Performance, all as the CGA may request.

(f) For breach or violation of any of the provisions in the section concerning Representations and Warranties, the CGA may Terminate the Contract in accordance with its terms and revoke any consents to assignments given as if the assignments had never been requested or consented to, without liability to the Contractor or Contractor Parties or any third party.

(g) Upon Termination of the Contract, all rights and obligations shall be null and void, so that no party shall have any further rights or obligations to any other party, except with respect to the sections which survive Termination. All representations, warranties, agreements and rights of the parties under the Contract shall survive such Termination to the extent not otherwise limited in the Contract and without each one of them having to be specifically mentioned in the Contract.

(h) Termination of the Contract pursuant to this section shall not be deemed to be a breach of contract by the CGA.

9. Cost Modifications. The parties may agree to a reduction in the cost of the Contract at any time during which the Contract is in effect. Without intending to impose a limitation on the nature of the reduction, the reduction may be to hourly, staffing or unit costs, the total cost of the Contract or the reduction may take such other form as the CGA deems to be necessary or appropriate.

10. Breach. If either party breaches the Contract in any respect, the non-breaching party shall provide written notice of such breach to the breaching party and afford the breaching party an opportunity to cure the breach within ten (10) days from the date that the breaching party receives such notice.

Any other time provided for in the notice shall trump such ten (10) days. Such right to cure period shall be extended if the non-breaching party is satisfied that the breaching party is making a good faith effort to cure but the nature of the breach is such that it cannot be cured within the right to cure period. The notice may include an effective Contract Termination date if the breach is not cured by the stated date and, unless otherwise modified by the non-breaching party in writing prior to the Termination date, no further action shall be required of any party to effect the Termination as of the stated date. If the notice does not set forth an effective Contract Termination date, then the non-breaching party may Terminate the Contract by giving the breaching party no less than twenty four (24) hours' prior written notice. If the CGA believes that the Contractor has not performed according to the Contract, the CGA may withhold payment in whole or in part pending resolution of the Performance issue, provided that the CGA notifies the Contractor in writing prior to the date that the payment would have been due in accordance with Attachment B.

11. Waiver.

(a) No waiver of any breach of the Contract shall be interpreted or deemed to be a waiver of any other or subsequent breach. All remedies afforded in the Contract shall be taken and construed as cumulative, that is, in addition to every other remedy provided in the Contract or at law or in equity.

(b) A party’s failure to insist on strict performance of any provision of the Contract shall only be deemed to be a waiver of rights and remedies concerning that specific instance of Performance and shall not be deemed to be a waiver of any subsequent rights, remedies or breach.

12. Open Market Purchases. Failure of the Contractor to Perform within the time specified in the

Contract, or failure to replace rejected or substandard Goods or fulfill unperformed Services when so requested and as the Contract provides or allows, constitutes a…