CFCA 2017000728 Attachment.pdf

P.O. Box 1010, Cañon City, CO 81215-1010 P 719.269.4059/4054/4309 F 719.269.4064

SOLICITATION: CFCA 2017000728

PROCUREMENT TYPE: Commodity

TITLE: Acoustic Wall Panels - request for quote.

DESCRIPTION: Provide acoustic wall panels as per the “Items and Specifications” section below.

REQUISITION NUMBER: 201700004563

BID SUBMISSION DETAILS

Submission Deadline: 01/04/17 2:00 PM MT

Submissions Accepted Via: E-mail

Details: Please submit your quote response via email to stephanie.diggs@state.co.us

Comments: The following information is required, and when completed, may serve as the cover page to your response to this solicitation.

ATTENTION: Stephanie Diggs, Purchasing Agent

FROM: Name of firm/DBA ___________________________________________________________________________________________

Remit to Address __________________________________________________________________________________________________

P.O. Address ______________________________________________________________________________________________________

City/State/Zip_____________________________________________________________________________________________________

Phone ________________________________________ Fax _______________________________________

Federal Taxpayer/Employer ID Number _________________________VSS or CORE Vendor ID Number ____________________________

Projected delivery date: _________________________ calendar days after receipt of order.

Bidder's printed name _______________________________________________________________________________________________

E-mail address _____________________________________________________________________________________________________ (Note: Purchase orders are distributed via e-mail. If another e-mail address should be used for POs, please provide the address in your 'comments'.)

Bidder's comments (optional) ________________________________________________________________________________________

Please note: Prospective bidders must be registered on the Colorado Vendor Self Service website at www.colorado.gov/vss in order to respond to this solicitation. The Colorado VSS Help Desk is available Monday through Friday 8:00 a.m. to 5:00 p.m. MT and can be reached at VSSHelp@state.co.us or by calling 303-866-6464 should you encounter any issues during the registration process.

mailto:stephanie.diggs@state.co.us http://www.colorado.gov/vss mailto:VSSHelp@state.co.us

GOODS AND SERVICES DELIVERY

Location:

Colorado Territorial Correctional Facility 275 West Highway 50 Canon City, CO 81212

FOB - Destination - Bid prices are to include the cost of freight, FOB-destination.

PURCHASING POINT OF CONTACT

Name: Stephanie Diggs Agency: Department of Corrections Phone: (719)269-4309 Fax: (719)269-4064 Email: stephanie.diggs@state.co.us

Comments: (1) Please do NOT use the fax number or email address provided for unsolicited advertisements! (2) Any award(s) from this solicitation will be posted on the Colorado‟s Vendor Self Service website, www.colorado.gov/vss after the bid submission date.

EVALUATION AND AWARD

Award of this solicitation will be made to the bidder(s) whose response(s) is/are judged by the Colorado Department of Corrections (CDOC) to be most advantageous to the State. The factors which are considered in evaluating and awarding this solicitation will include cost, and may also include but not be limited to the Department‟s evaluation of the following:

1. the projected delivery dates, as stated in the bidders‟ respective quote responses;

2. quality/safety/security considerations concerning the equipment to be provided;

3. anticipated „life cycle‟ costs such as energy usage, maintenance, warranty, etc.;

4. the bidder‟s qualifications and experience, including the bidder‟s certified status as a Service Disabled Veteran Owned

Small Business based in Colorado, and/or the bidder‟s past performance, and

5. proposed operator training included, and/or

6. any other pertinent factors.

It is the general preference of the CDOC Purchasing Office to award Documented Quote solicitations to the single bidder whose quote response is most advantageous to the State. If necessary or if deemed to be in the State's best interests, the award may be divided among two or more bidders, cost and other factors duly considered.

If this solicitation includes multiple items to be provided, and you are bidding any of those items on an "all or none" basis, your quote response must state accordingly.

ITEMS AND SPECIFICATIONS

Fifty (50) each, SNR148HI Sonora® Wall Panels - 1-1/8” x 4’(w) x 8’(h) acoustic wall panels, or equal Hi Impact 1-1/8” thickness, Sound Absorption Coefficients (Type F5 Mounting) 125Hz – 0.06; 250 HZ – 0.44; 500 Hz – 0.95; 1000 Hz – 1.13; 2000 Hz – 1.10; 4000 Hz – 1.05; NRC – 0.90, Edge Design: ½ Radius, Fabric color: Guilford of Maine® FR701® 2100, Mounting Option: Impaling clips. Dock delivery required.

Bid price each $ ____________________________________ Bid price total $ _________________________________________

Manufacturer_______________________________________ Model Number __________________________________________

COMPETITIVE EQUALS: Brand names and specifications used herein are intended to aid in establishing the desired level of quality, features and/or performance, and not to unduly restrict competition. Unless a specific item's description states otherwise, you may submit a bid for a competitive product that is essentially equal to the manufacturer name and model specified. When bidding a competitive equal, include product information with your bid response. Said product information should be adequate to determine whether or not your proposed product is equal to that specified in the bid. Failure to provide such information may result in elimination of the item in question from further consideration.

TECHNICAL POINT OF CONTACT: David Repar, Recreation 719-269-3190 or email david.repar@state.co.us mailto:stephanie.diggs@state.co.us http://www.colorado.gov/vss

OTHER NOTES: The following comments generally apply to Documented Quote solicitations such as this one. (1) Payment terms will be assumed to be 'Net-45 days' after receipt of goods/services and invoice, unless otherwise specified by the bidder. Proposed payment terms of less than 45 days may not be acceptable to the CDOC, except that proposed payment terms of less than 45 days that include a discount, such as 'Net-45 days/2%-10 days', are encouraged for possible consideration by the Department. (2) It is the responsibility of each bidder to monitor this solicitation during the open bidding period, for any possible 'modifications' (addenda or other changes to the solicitation). The CDOC is not able to otherwise actively notify prospective bidders of any modifications. (3) The respective delivery dates of the bidders, as stated in the quote responses received, may be an evaluation factor in awarding one or more items on the solicitation, depending upon the delivery needs of the CDOC and the differences between the responses received. The CDOC relies upon the accuracy of the projected delivery date stated in the quote response, and reserves the right to cancel any order for which delivery is not made by the date stated. (End of solicitation no. CFCA 2017000728)