CERFP Sparta Catering SOW .pdf
PDF 81 KB Posted
- Attached to
- Catering for Illinois National Guard Sparta, IL
- Solicitation number
- W91SMC25QA005
- Issued by
-
Department of the Army National Guard
About this file
This Statement of Work outlines catering requirements for the Illinois Army National Guard CERFP training events in Sparta, IL during February-March 2025. The contractor must provide breakfast and dinner meals for two events: a Collective Training Exercise (CTE) from February 18-21, 2025, and an External Evaluation (EXEVAL) from March 25-30, 2025, at the Sparta Readiness Center.
The contractor must deliver and set up meals for approximately 170 personnel per meal service, with breakfast served 6:00-7:30am and dinner 6:00-7:30pm CST. Key requirements include: preparing meals in a certified commercial kitchen, providing all disposable serving items, delivering meals no more than one hour before service, following the Illinois 29-Day Menu for variety, maintaining food safety standards, and offering alternative options (cereal, bread, fruit) at each meal. The contractor must separately invoice state-funded and TRADOC-funded meals. Special dietary requirements will be communicated 7 days prior to meal service. The contractor must possess Illinois Food Handler's certification and follow all applicable food safety regulations.
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Other files
| File | Type | Posted |
|---|---|---|
| Solicitation - W91SMC25QA005.pdf | ||
| SOW Appendix 2 Army 29 Day Menu.PDF | ||
| instructions to offerors CERFP meals.pdf |
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Text version
STATEMENT OF WORK FOR SUPPLIES
ILLINOIS ARMY NATIONAL GUARD
ILARNG CERFP
Project Title: Catering for Illinois CBRNE Enhanced Response Force Package (CERFP)
Meals / EXEVAL meals.
1. INTRODUCTION. The CERFP will be conducting a Collective Training Exercise
(CTE) 18-21 February 2025 and an External Evaluation (EXEVAL) in Sparta, IL
25-30 March 2025 and needs to procure meals from an appropriate vendor.
2. BACKGROUND. The Catering for the CERFP Meals at Sparta Training Area is necessary to provide subsistence to eligible Service members of the Illinois
National Guard and the CERFP due to the absence of MTOE required and authorized 92G qualified Soldiers in the CERFP. Catering will support breakfast and dinner meals for the dates listed above
3. SCOPE OF WORK.
a. The Contractor shall deliver & set up a serving line of prepared meals on dates, at the identified mealtimes & locations, and in the quantities listed in paragraph 4.
b. The Contractor prepares all meals in a commercial style kitchen that meets
IL Department of Public Health requirements for commercial food preparation. The Contractor includes with bid, the address of the kitchen for preparing meals, as well as IL Food Handler's certificate or equivalent certification/licensing demonstrating the ability to prepare/sell food in
Illinois legally; and must adhere to Federal, State, and local food safety regulations at all times during food preparation, transportation, delivery, and setup.
c. The Contractor supplies disposable cutlery, paper plates, cups, knives, forks, spoons, napkins, and serving utensils.
d. The Contractor delivers meals no more than one hour prior to the meal times indicated in Paragraph 4, and removes meals no later than one hour after the end of the meal times.
e. The Contractor provides no service other than delivery and disposal of the
Contractors’ products into provided trash cans, and dumpsters.
f. The Contractor invoices each meal type according to the funding used
(State/TRADOC) to support each meal. Quantities for each meal type and designation as State Funded or TRADOC Funded are identified in
Paragraph 7.
g. The Contractor pays special attention to and adheres to paragraph
“Specifications Required” throughout the contract duration.
4. DELIVERY LOCATION AND MEAL TIMES.
a. CTE / EXEVAL
Location: Drill Assembly Floor at Sparta Readiness Center: 1803 Hillcrest Drive, Sparta, IL 62286. These meals will start on 18 February 2025 and go through 21 February 2025 following closely to the Illinois 29 Day Menu example.
EXEVAL meals These meals will start on 25 March 2025 and go through 30 March 2025 following closely to the Illinois 29 Day Menu example
Meal Times:
Breakfast: 6:00am – 7:30am CST Dinner: 6:00pm – 7:30pm CST
5. QUANTITY AND DATES REQUIRED. The Contractor provides the quantities of each meal type on the date identified in the graph following.
CTE Meal Breakdown:
Date
Breakf ast Meal Count
Lunch Meal Count
Dinner Meal Count
02/18/2025 B – 0 L - 0 D – 170
02/19/2025 B - 170 L - 0 D – 170
02/20/2025 B - 170 L - 0 D – 170
02/21/2025 B - 170 L - 0 D – 0
EXEVAL Meal Breakdown
Date
Breakf ast Meal Count
Lunch Meal Count
Dinner Meal Count
03/25/2025 B – 0 L - 0 D – 170
03/26/2025 B - 170 L - 0 D – 170
03/27/2025 B - 170 L - 0 D – 170
03/28/2025 B - 170 L - 0 D – 170
03/29/2025 B - 170 L - 0 D – 170
03/30/2025 B - 170 L - 0 D – 0
6. SPECIFICATIONS REQUIRED. The Contractor delivers & sets up a serving line of prepared meals on dates, at the identified meal times, and in the quantities listed in the previous graph updated continuously throughout the contract and provided to the contractor no less than 7 days prior to any meal date. Be advised, paragraph 5 (Quantity Required), included in this SOW is provided as an example of the daily workload the contractor should expect, although meal numbers and dates may change slightly, the TOTAL number of meals doesn’t exceed paragraph 5. POC notifies the contractor of any allergy or special diet requirements no less than 7 days prior to any meal date. Meals closely follow those on the Illinois 21 Day Menu (See Attached). Main courses rotate to provide adequate variety and do not repeat within a 7-day period. Main course main ingredient type and style do not repeat within a 3-day period, i.e.: Day 1 pork chop for lunch, pork cutlet for dinner, or lasagna for lunch, spaghetti for dinner, etc.
a. Contractor indicates serving/portion size on main courses to prevent running out of food before all Soldiers have eaten.
b. We request a small portion of the following standard items be available as a main course alternative for every meal: variety of dry cereal with milk, bread and peanut butter, whole fresh fruit, granola bars.
END OF TERMS AND CONDITIONS
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