Centrifugal_Brake_Replacement_-_PEGA_Industrial_Lift_(Rack_and_Pinion_Elevator).pdf

Invitation for Bids (IFB)

To Provide

CENTRIFUGAL BRAKE REPLACEMENT - PEGA INDUSTRIAL

LIFT (RACK AND PINION ELEVATOR)

Due

July 10, 2025, 4:00 pm

Issued by

WEST BASIN MUNICIPAL WATER DISTRICT

17140 South Avalon Boulevard, Suite 210

Carson, California 90746

Issue Date

June 18, 2025

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/westbasin https://procurement.opengov.com/portal/%7bproject.government.code%7d

West Basin Municipal Water

INVITATION FOR BID

Centrifugal Brake Replacement - PEGA Industrial Lift (Rack and Pinion Elevator)

I. Introduction II. Scope of Work

III. Delivery Information IV. General Information & Terms V. Small and Local Business Enterprise Program

VI. Bid Response VII. Pricing Proposal

Attachments:

A - PEGA Industrial Lift (IL 1118 VFC DL) Manual

B - PEGA Industrial Lift - Nameplate

C - PEGA Industrial Lift - West View

D - PEGA Industrial Lift - South View

E - PEGA Industrial Lift - North View

Y - Purchase Order Template-Goods-LC-(2023)

1. Introduction

West Basin is a public agency that provides imported drinking water and recycled water to 17 cities and nearly one million people in the coastal Los Angeles area. West Basin is a member agency of the Metropolitan Water District of Southern California. West

Basin's mission is to provide a safe and reliable supply of high-quality water to its customers and communities with a commitment to water reliability, water quality, sound financial and resource management, customer service and environmental stewardship. West Basin is an internationally recognized leader in water recycling, conservation, water education and water resource management. To learn more about

West Basin please visit www.westbasin.org.

1.1. Summary

West Basin Municipal Water District (West Basin) is inviting Qualified Bidders to submit

Bids for Centrifugal Brake Replacement - PEGA Industrial Lift (Rack and Pinion

Elevator).

West Basin currently has a PEGA rack and pinion industrial lift (elevator) installed at the

Edward C. Little Water Recycling Facility (ECLWRF) located in the city of El Segundo, CA. The PEGA rack and pinion lift is used to transport personnel, material, and equipment between two (2) floors of an industrial building (approximately 20 feet of lifting height). The SUCO centrifugal brake equipment for the lift was discovered to be broken, and requires a complete replacement or upgrade in order to restore proper lift functionality. Additional information about the current PEGA equipment is shown below, and the OEM's Operating and Instructional Manual is also included in the Attachments section of this solicitation:

Address: 1935 S. Hughes Way, El Segundo, CA, 90245

Installation: Outdoor (building exterior)

Model: PEGA IL 1118 VFC DL

Centrifugal Brake Type: SUCO

Rated Load: 2,500 lb

Weight of Base Unit: 7,170 lb

Power Supply System: 480V, 60Hz

Year Constructed: 2012

Lifting Height: 20 ft

Power Supply Fuses: 80A http://www.westbasin.org/ https://procurement.opengov.com/portal/westbasin/projects/174476/document?section=1603940

An optional site walk will be held at 1935 S. Hughes Way, El Segundo, CA 90245 on

Monday, June 30, 2025 @ 11AM

1.2. Background

NO VALUE

1.3. Contact Information

Shaneka Morris, Contracts Administrator Supervisor

Email: shanekam@westbasin.org

Phone: (310) 660-6207

17140 Avalon Blvd, Carson, CA 90746

1.4. Timeline

Solicit Bids: June 18, 2025

Job Walk*: June 30, 2025, 11:00am

An OPTIONAL job walk will be conducted at:

1935 S. Hughes Way, El Segundo, CA

90245

Additional Instructions:

The optional job walk will begin at

11:00am on Monday, June 30th, 2025.

The job walk will be scheduled for approximately 1 hour, and is intended to provide potential bidders with additional information about the facility and project areas, space constraints, and a visual inspection(s) of the existing PEGA industrial lift equipment.

Last Day for Comments or Questions: July 3, 2025, 4:00pm

Bids Due: July 10, 2025, 4:00pm

2. Scope of Work

2.1. Scope of Work

West Basin requires the professional services of a Qualified Conveyance Company to replace the existing centrifugal brake equipment for a PEGA rack and pinion industrial lift. The scope of work for this project includes the following:

1. Procurement of one (1) new SUCO Centrifugal Brake or SUCO Centrifugal

Brake Upgrade Kit compatible with West Basin's existing PEGA IL 1118 VFC

DL industrial lift.

2. Labor to disassemble and remove the existing Centrifugal Brake equipment from the PEGA industrial lift.

3. Labor to assemble and install one (1) new Centrifugal Brake on the existing

PEGA industrial lift.

4. Testing of the mechanical, electrical, and safety systems of the PEGA industrial lift to verify the systems' proper functionality after replacement of the

Centrifugal Brake equipment.

West Basin requires all potential vendor(s) to provide proof of the following certifications and registrations in order to be considered for this project:

1. Current (active) C-11 Elevator Contractor's License, issued by the California

CSLB

2. Certification as a Qualified Conveyance Company in the State of California, issued by the Department of Industrial Relations

3. Active registration with the California Department of Industrial Relations (DIR)

3. Delivery Information

All equipment and labor for this project will be delivered and/or performed at the following address:

Edward C. Little Water Recycling Facility (ECLWRF)

1935 S. Hughes Way, El Segundo, CA 90245

4. General Information & Terms

4.1. Bid Validity

Bids shall be valid for a period of at least 90 days from the closing date and time of this solicitation.

4.2. Review of Solicitation Documents

Bidder is strongly encouraged, and it is their responsibility, to review this Solicitation and all its attachments in their entirety.

4.3. Questions / Clarifications

Respondent Questions, Request for Clarification and Exceptions

In the event that the Respondent has any questions or requests for clarification, the

Respondent should notify West Basin with their concerns no later than the date and time noted in the timeline. Questions and Requests for Clarification must be submitted by this date through the OpenGov Question and Answer Module.

West Basin will respond to questions and requests for clarifications and exceptions via the OpenGov Question and Answer Module.

4.4. Contractor Licensing

In order to bid and perform public work, the Bidder and Subcontractors shall hold or obtain such licenses as required by State Statutes, and Federal and local Laws and

Regulations. Bids will be accepted only from Bidders holding a California Contractors'

License C-11 (Elevator Contractor)

5. Small and Local Business Enterprise Program

5.1. Small and Local Business Enterprise

The District encourages the utilization of small and local businesses. To promote the participation of Small and Local Business Enterprises in the competitive Solicitation process, the District has established a program that provides incentives to encourage small and local Vendors to participate in District Solicitations

5.2. Definition of Terms - The following definitions shall apply:

• Local Business Enterprise (LBE) - To be considered as a local business enterprise, a firm must provide evidence, in the form of a business license, that the firm is located at a fixed commercial or residential address where administrative, clerical, professional or other productive work is performed relative to its commercial purpose. The firm must be located either within the

District’s service area or within 25 miles of the District’s Carson headquarters for a minimum of one year.

Click HERE to verify your firm's Local status.

• Small Business Enterprise (SBE) - To be considered as a Small Business

Enterprise and to encourage maximum participation, the District will accept a

Vendor that meets and is certified to the federal U.S. Small Business

Administration (SBA) size standards or the SBE standards set by the California https://westbasinmwd.maps.arcgis.com/apps/webappviewer/index.html?id=46934fa1ec32475cbf153df394c16315

Department of General Services (DGS). In addition, the District will accept a

Vendor’s self-certification of any local agency within the State of California. All certifications are subject to verification.

5.3. Verification

To qualify as a Small and/or Local Business Enterprise, the Respondent must provide verification of their Business Enterprise status in the Bid Response Section of this RFP.

5.4. Evaluation Scoring

For the purpose of evaluation of Informal and Formal competitive Bids, the Bids of SBEs or LBEs will be reduced by 3% of SBE or LBE participants who propose as Prime

Contractors. If the participant is both a small and a local business, the Bid will be reduced by 6%.

If a Prime Supplier includes a SBE or LBE as a Sub(s) in its Bid, the District will reduce the Prime’s Quotation by 1% for participation from either SBE or LBE Sub(s) only if at least 30% of the total compensation paid by the District under the terms of the contract are allocated to and received by the SBE or LBE Sub(s).

If, after this adjustment, the SBE or LBE is determined to be the most competitive Bid, the actual Contract amount will be the amount originally bid.

6. Bid Response

Bid Instructions / Details

• Bidder shall provide price, delivery, technical, and other information as requested.

• Bids shall be submitted online through the e-procurement system. NO OTHER

FORM OF SUBMISSION WILL BE ACCEPTED

• All Bids received later than the due date and time specified herein will be rejected.

• At West Basin’s sole discretion, West Basin reserves the right to reject any or all Bids.

• The Bidder must guarantee the minimum standards identified in the Specification(s).

• West Basin reserves the right to terminate any agreement to provide the offered Services when termination is deemed necessary. This includes but is not limited to improper insurance (when applicable), poor workmanship or untimely performance.

6.1. Contractors State License Board (CSLB) Verification *

A current (active) C-11 Elevator Contractor's License, issued by the California CSLB, is required for this project. Please provide your company's C-11 license number, below.

*Response required

6.2. Proof of Certification: Qualified Conveyance Company*

Please submit proof of your company's current certification as a Qualified Conveyance

Company in the State of California, issued by the Department of Industrial Relations.

*Response required

6.3. Proof of DIR Registration*

This project requires the selected vendor to maintain a current (active) registration with the California Department of Industrial Relations (DIR). Please provide your company's

Public Works Contractor Registration (PWCR) number.

*Response required

6.4. Equipment Lead Time*

Please provide the estimated lead time for the new centrifugal brake equipment.

*Response required

6.5. Small Business Enterprise Verification

Small Business Enterprise (SBE): To be considered as a Small Business Enterprise and to encourage maximum participation, the District will accept a Vendor that meets and is certified to the Federal U.S. Small Business Administration (SBA) size standards, or the SBE standards set by the California Department of General

Services (DGS). In addition, the District will accept a Vendor’s self-certification of any local agency within the State of California. All certifications are subject to verification.

To qualify as a Small Business Enterprise, Bidder must attach documentation of

Small certification.

6.6. Local Business Enterprise Verification

Local Business Enterprise (LBE): To be considered as a Local Business Enterprise, a Vendor must provide evidence, in the form of a business license, that the Vendor is located at a fixed commercial or residential address where administrative, clerical, professional or other productive work is performed relative to its commercial purpose. The Vendor must be located either within the District’s service area or, within

25 miles of the District’s Carson headquarters for a minimum of one year.

Please click HERE to determine if your firm is considered Local.

https://certify.sba.gov/ https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://westbasinmwd.maps.arcgis.com/apps/webappviewer/index.html?id=46934fa1ec32475cbf153df394c16315

To qualify as a Local Business Enterprise the Bidder must attach current copy of the firm's business license.

6.7. Sub(s) Small and Local Business Enterprise Verification

If a Prime Bidder includes a SBE or LBE as a Sub(s) in its Quote, the District will reduce the Prime’s Quotation by 1% for participation from either SBE or LBE Sub(s) only if at least 30% of the total compensation paid by the District under the terms of the contract are allocated to and received by the SBE or LBE Sub(s).

The Prime must include the Sub(s) services and compensation in its Price Form.

The Prime (Bidder) must attach current copy of the Sub(s) business license.

6.8. Subcontractor DIR Registration Verification

If applicable, provide your subcontractor(s) current California Department of Industrial

Relations (DIR) Registration Number(s):

6.9. Subcontractor(s) Licensing

(If applicable) Provide your Subcontractor(s) CA Contractors License number(s) below.

6.10. Acceptance Conditions*

By clicking Yes below, I, on behalf of the Respondent submitting this Proposal, quotation, or bid acknowledge that I have read and understand the subject solicitation and all its attachments. I further acknowledge that, by submission of a proposal, quotation, or bid in response to the subject solicitation, the Respondent accepts all the terms and conditions set forth in the subject solicitation and its attachments, including, but not limited to, the Sample Agreement or the Purchase Order Standard Terms and

Conditions, except as specifically identified in an exception submitted concurrently therewith.

☐ Yes

☐ No

*Response required

6.11. How did you first hear about this project?*

☐ Direct email / notification from OpenGov

☐ West Basin's Website

☐ West Basin Procurement Newsletter

☐ Industry Outreach Event

☐ West Basin's Virtual Outreach Webinar

☐ Construction Bid Platform (Ebidboard, Dodge Data, ConstructConnect, etc.)

☐ Social Media

☐ Other

*Response required

7. Pricing Proposal

EQUIPMENT

PEGA Industrial Lift - SUCO Centrifugal Brake Replacement or Upgrade Kit

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Centrifugal Brake Equipment -

SUCO Replacement/Upgrade Kit for PEGA Industrial Lift [*]

1 unit

[*] Denotes item is taxable

Sales Tax (@ 9.5%)

TOTAL

LABOR

Costs associated with elevator technician labor, mileage, and/or travel time required to replace the centrifugal brake, perform any required testing, and restore proper lift functionality.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Elevator Technician 1 - Labor hours

2 Elevator Technician 2 - Labor

(optional) hours

3 Elevator Technician 3 - Labor

(optional) hours

4 Mileage (optional) miles

5 Travel Time (optional) hours

6 Other Labor Costs (optional) hours

TOTAL