Central and South Asia Emerging Defense Leaders Forum.pdf
PDF 120 KB Posted
- Solicitation number
- HQ003426QE079
- Issued by
-
DOD Washington Headquarters Service
About this file
Statement of Work Summary
This is a Statement of Work for lodging support services required by the Near East South Asia Center (NESA) for Strategic Studies, a Department of Defense entity supporting federal counter-terrorism and regional security initiatives. The contractor must provide accommodations for approximately 22 individuals attending the Central and South Asia Emerging Defense Leaders Forum from May 8–16, 2026, with check-out on May 17, 2026. The total requirement is 160 room nights for USG-funded single rooms at a hotel in the Washington, D.C. Metropolitan area. The contract will be awarded as a Firm-Fixed Price contract.
The hotel must meet specific criteria including: location within 0.5 miles of the Pentagon and 0.7-mile walking distance from an in-service metro station (with on-demand shuttle service if necessary); ADA compliance; rooms with workspace, desk, refrigerator, microwave, secure safe, and free high-speed internet; a hot breakfast buffet included in the room rate with dietary accommodations (no pork or alcohol); an in-house full-service restaurant offering breakfast, lunch, and dinner with adequate waitstaff; three additional full-service restaurants within 0.5 miles walking distance; public meeting space for up to 10 participants; and on-site laundry facilities. The contract excludes coverage for phone calls, pay-per-view programs, mini-bar consumption, room service, and alcoholic beverages. Non-occupied rooms by 6:00 P.M. on the scheduled arrival date will be charged to the Government, with remaining days canceled without additional charges. Invoices must be submitted electronically via Wide Area Workflow (WAWF). The Contracting Officer is Washington Headquarters Services Acquisition Directorate, and the Contracting Officer's Representative is Susan Yang at NESA.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Solicitation - HQ003426QE079.pdf | ||
| Section L - Email Addresses .pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Statement of Work (SOW) Requirements Document
Near East South Asia Center (NESA) for Strategic Studies Lodging Support Services
25 February 2026
Background:
The Near East South Asia Center (NESA) for Strategic Studies, supporting the Department of Defense (DoD) and other United States Federal agencies, focuses on countering ideological support for terrorism, fostering regional cooperation on security issues, promoting democracy, and aiding Near East South Asia nations in enhancing their security and defense establishments. NESA's mission is achieved through high-quality academic programs, promoting open and informed dialogue among decision-makers and influential individuals and sustaining institutional partnerships.
Scope:
NESA requires contractor support for lodging services for the Central and South Asia Emerging Defense Leaders Forum, taking place from May 8 – 16, 2026, with check-out at noon on May 17, 2026. The Contractor will provide accommodations for approximately 22 individuals, accounting for 22 United States Government (USG)-funded and 0 Self-pay single rooms in the Washington, D.C. Metropolitan area.
Specific Requirements:
Dates of the Event: May 8 – 16, 2026, with check-out at noon on May 17, 2026.
Number of Guests: Lodging services for approximately 22 individuals, with provisions for 22 USG-funded and 0 Self-pay single rooms.
Lodging Features: The lodging services for the Central and South Asia Emerging Defense Leaders Forum are tailored to ensure the comfort and convenience of the participants, considering various aspects such as room amenities, dining, and additional facilities. The Contractor shall provide lodging service in accordance with the terms listed in the SOW. All specifications shall be incorporated. Below is the detailed breakdown:
Room Type & Amenities: Rooms of comparable size and type with workspace, desk, and drawers. Equipped with free high-speed internet, refrigerator, microwave, and secure safe.
Meal Arrangements: Hot breakfast buffet shall be included in the room rate. The hotel manager will be informed of the dietary requirements of participants, ensuring no pork or alcohol in foods. Chicken as meat substitutes for pork. Pork products shall be separated and labeled.
Dining Facilities: In-hotel full-service restaurant which shall offer breakfast, lunch, and dinner meals (no exceptions) with sufficient waitstaff/servers; three (3) additional full-service restaurants within walking distance not to exceed 0.5 miles, considering cultural sensitivities for unescorted guests.
Location Criteria: Proximity within 0.5 miles of the Pentagon, 0.7-mile walking distance of an in-service metro station. If the nearest metro station is more than 0.7 miles of walking distance, an on-demand shuttle to the nearest metro station shall be available at all times.
Accessibility: Facilities compliant with the Americans with Disabilities Act (ADA).
Additional Facilities: Public area available for group meetings of up to 10 participants.
The hotel shall provide on-site laundry facilities with working washers and dryers.
Financial Liability: The Government has no financial liability for rooms booked as “Self-pay”. The hotel must confirm availability and hold these rooms at a group rate until one week prior to the scheduled arrival of Self-pay guests.
Room Reservations: NESA will provide detailed room lists one (1) day prior to the first planned arrival, identifying rooms as "USG-paid" (22 single rooms), and “Self-pay” (0 single room). Self-pay guests must reconfirm their reservations directly with the hotel. If confirmation is not received five (5) days prior to planned arrival, the hotel is not obligated to hold the room unless NESA accepts financial responsibility in writing.
Restrictions: The contract does not cover costs for local or international phone calls, pay-per-view programs, mini-bar consumption, room service, or alcoholic beverages. Room-to-room calls are available to guests. The Government requests that all rooms have outgoing phones and pay-per-view TV turned off, and mini-bars emptied. A deposit may be requested for these amenities' availability.
Occupancy Terms: If a participant does not occupy a reserved room before 6:00 P.M. on the date of scheduled occupancy, the Government will be charged for that day. The remaining days of the reservation will be canceled without additional charges to the Government.
Additional Terms: Specific terms and conditions for early check-in and late check-out will be included in the technical quote of the proposal.
Contract Type: This contract will be awarded as a Firm-Fixed Priced contract.
Contact Information:
Contracting Officer: Washington Headquarters Services (WHS) Acquisition Directorate Phone: (703) 545-3578 Email: whs.ncr.ad.mbx.dsca-group@mail.mil Website: https://www.whs.mil/Directorates/Acquisition-Directorate-AD
COR: Susan Yang Organization: Resource Management, Near East South Asia Center for Strategic Studies Address: 300 5th Avenue, Building 64, Room 3108 Washington, D.C. 20319
Date May
May
May
May
May
May
May
May
May
Total Room Nights
USG-paid single rooms 3 22 22 22 22 22 22 22 3 160 mailto:whs.ncr.ad.mbx.dsca-group@mail.mil https://www.whs.mil/Directorates/Acquisition-Directorate-AD
Email: susan.yang.civ@ndu.edu
Invoices:
Invoices shall be submitted electronically via Wide Area Workflow (WAWF) to:
Organization: Acquisition Support Division Address: Defense Security Cooperation Agency
201 12th Street South, Suite 203 Arlington, VA 22202
Email: Org Box - dsca.ncr.obo.mbx.cor-acq-support@mail.mil mailto:dsca.ncr.obo.mbx.cor-acq-support@mail.mil
File details come from the government source that posted it. Updated .