CENTO Commercial Microwaves B-48716 RFQ.docx

STATE OF ILLINOIS

TAXPAYER IDENTIFICATION NUMBER

The Illinois Department of Corrections is seeking bids for Commercial microwaves. See the specifications in Section 1 of the attached contract. If you are interested in submitting a bid, complete the contract, and return this document via Bid Buy or email to the solicitation contact below. Bids must be submitted NO LATER THAN August 11, 2025, at 9 A.M. CST.

City, State Zip: Springfield, IL 62794

Bid Firm Time: Vendor’s Bid must remain firm for __120____ days from opening.

The State is not obligated to award a contract pursuant to this Request for Quote. If the State issues an award, the award will be made to the responsive and responsible vendor who submits the lowest price. The State will post a notice to the BidBuy system identifying the apparent low-cost vendor.

Illinois Department of Corrections Contract

COMMERICAL MICROWAVES

26-426DOC-CENTO-B-48716

The Parties to this contract are the State of Illinois acting through the undersigned Agency (collectively the State) and the Vendor. This contract, consisting of the signature page and numbered sections listed below and any attachments referenced in this contract, constitute the entire contract between the Parties concerning the subject matter of the contract, and in signing the contract, the Vendor affirms that the Certifications and Financial Disclosures and Conflicts of Interest attached hereto are true and accurate as of the date of the Vendor’s execution of the contract. This contract supersedes all prior proposals, contracts and understandings between the Parties concerning the subject matter of the contract. This contract can be signed in multiple counterparts upon agreement of the Parties.

1. SCOPE OF WORK

1.1. OVERVIEW AND PURPOSE:

1.1.1. The Illinois Department of Corrections (IDOC) is soliciting bids to procure a total of 54 commercial-grade, heavy-duty microwaves for use in dietary operations across IDOC facilities. The microwaves will support the preparation of Halal and Kosher meals, ensuring compliance with religious dietary accommodations. Of the 54 total units, 48 must be 120V and 6 must be 208V to align with the electrical configurations at the respective facilities.

1.2. SUPPLIES AND/OR SERVICES REQUIRED:

1.2.1. 120v Commercial Grade Microwave

1.2.1.1. Heavy Duty (for high volume institutional use)

1.2.1.2. Stainless Steel

1.2.1.3. All microwaves must be new (used or refurbished will not be accepted)

1.2.1.4. All microwaves must be rated for vertical stacking (If stacking hardware (e.g., brackets, feet spacers, or mounting kits is required to support vertical stacking of two units, such hardware must be included in the vendor’s bid and delivered with each microwave

1.2.1.5. Must be 120v

1.2.1.6. Interior minimum of 14 inches

1.2.1.7. Exterior width no wider than 30 inches

1.2.1.8. All microwaves must be tampering proof, touch pad controls, sealed filter, no exposed screws, no user-accessible components

1.2.1.9. All microwaves must include a manufacturer- backed full warranty covering parts and labor for a minimum of one (1) year from date of delivery

1.2.1.10. Turntable-Free Design: Microwave units must not utilize a glass turntable. Units shall feature a fixed, flat ceramic or stainless-steel cooking surface and be engineered to distribute heat evenly throughout the interior cavity to ensure consistent heating without the need for rotation.

1.2.1.11. Quantity: 48 (forty-eight)

1.2.2. 208v Commercial Grade Microwave

1.2.2.1. Heavy Duty (for high volume institutional use)

1.2.2.2. Stainless Steel

1.2.2.3. All microwaves must be new (used or refurbished will not be accepted)

1.2.2.4. All microwaves must be rated for vertical stacking (If stacking hardware (e.g., brackets, feet spacers, or mounting kits is required to support vertical stacking of two units, such hardware must be included in the vendor’s bid and delivered with each microwave

1.2.2.5. Must be 208v

1.2.2.6. Interior minimum of 14 inches

1.2.2.7. Exterior width no wider than 30 inches

1.2.2.8. All microwaves must be tampering proof, touch pad controls, sealed filter, no exposed screws, no user-accessible components

1.2.2.9. All microwaves must include a manufacturer- backed full warranty covering parts and labor for a minimum of one (1) year from date of delivery

1.2.2.10. Turntable-Free Design: Microwave units must not utilize a glass turntable. Units shall feature a fixed, flat ceramic or stainless-steel cooking surface and be engineered to distribute heat evenly throughout the interior cavity to ensure consistent heating without the need for rotation.

1.2.2.11. Quantity: 6 (six)

1.3. MILESTONES AND DELIVERABLES:

1.3.1. The vendor will be responsible for providing delivery of all orders within fourteen (14) days after receipt of order unless another timeframe is agreed upon between Vendor and Agency designee.

1.3.2. No shipment may be made without signed authorization and department purchase order.

1.3.3. Warranty/service documentation delivered with each unit

1.3.4. Operating information and manuals shall be provided with options of being both digital and hard copies.

1.3.5. Microwaves are to be delivered fully assembled ready for immediate use.

1.4. VENDOR/STAFF SPECIFICATIONS:

1.4.1. Vendor must be registered in BidBuy before entering into the resulting Contract with the State of Illinois.

1.4.2. The vendor must have relevant experience providing commercial microwaves to institutional clients.

1.4.3. A single point of contact must be available to coordinate delivery and address any product issues

1.4.4. All units must be delivered on time and meet performance and safety requirements

1.5. TRANSPORTATION AND DELIVERY:

1.5.1. Delivery shall be made 14 calendar days following order placement as directed by the institution concerned. It shall be the responsibility of the Vendor to contact the institution directly for exact shipping and arrival dates and other operating instructions. The contact’s name and telephone number will be listed on each order.

1.5.2. The vendor shall be responsible for any damage to the microwave units that occurs during transportation. All units must arrive in new, undamaged condition. Any damaged items must be replaced or repaired at the vendor’s expense.

1.5.3. FOB Destination: Title and risk of loss remain with the vendor until the microwaves are delivered to and accepted by the Illinois Department of Corrections at the designated facility.

1.5.4. The vendor is responsible for all shipping costs to the listed facilities

STATEVILLE CORRECTIONAL CENTER

P.O. Box 112 Joliet, Illinois 60434 Phone (815) 727.3607 Delivery Location: 16830 South Broadway Crest Hill, IL 60403 Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving hours: 8:00am – 1:30 pm (Central Standard Time) Accessibility: tractor/trailer may not exceed 12 ft. in height or 48 ft. length. Dock unloading capability.

SPECIAL INSTRUCTIONS:

24-hour notification required prior to delivery Truck must be turned off and keys secured- prior to unloading All pallets must be shrink wrapped Not responsible for personal effects of driver or passenger Truck driver must present valid driver’s license. DELIVERY CONTACT:

Alternative: Business Administrator Phone (815) 727.3607 ext. 5551 or 2334 Fax# (815) 727.4765 (Business Office)

JOLIET TREATMENT CENTER

2848 McDonough St Joliet, IL 60436 Acceptable delivery days: Monday through Friday excluding State authorized holidays.

Receiving Hours: 8:00am – 2:00pm (Central Standard Time) Accessibility: All Trucks and Tractor/Trailers Loading Docks and ground unloading All deliveries uploaded with forklift or hand trucks.

Driver must present valid I.D. Drivers License before entering State Grounds.

Truck must be turned off and keys secured-prior to unloading the truck.

Must have a pallet jack.

No glass or metal food utensils are allowed or anything deemed as contraband on State grounds.

All pallets must be shrink wrapped and not to exceed a height of 6ft.

Not responsible for personal effects of the driver of passenger. DELIVERY CONTACT:

Alternate: Business Administrator Phone (815) 730-4400 ext. 2650 Fax# (815) 730-4402

DIXON CORRECTIONAL CENTER

2600 North Brinton Avenue Dixon, IL 61021 Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving hours: 8:00am – 2:00 pm (Central Standard Time) Accessibility: tractor/trailer may not exceed 12 ft. in height or 48 ft. length. Dock unloading capability.

SPECIAL INSTRUCTIONS:

24-hour notification required prior to delivery Truck must be turned off and keys secured prior to unloading No glass, prescription drugs or metal food utensils allowed All pallets must be shrink wrapped Not responsible for personal effects of driver or passenger Truck driver must present valid driver’s license. DELIVERY CONTACT:

Phone (815) 288-5561 ext. 2601 Fax# (815) 288-0118 Alternate: Warehouse Phone: (815) 288-5561 ext. 2610 Fax# (815) 288-0118

EAST MOLINE CORRECTIONAL CENTER

100 Hillcrest Rd.

East Moline, Illinois 61244 Acceptable delivery days: Monday through Friday excluding state authorized holidays.

Receiving hours: 8:00am – 2:00 pm (Central Standard Time) Accessibility: tractor/trailer may not exceed 12 ft. in height or 48 ft. length. Dock unloading capability.

SPECIAL INSTRUCTIONS:

Must have a pallet jack Truck must be turned off and keys secured- prior to unloading No glass, prescription drugs or metal food utensils allowed All pallets must be shrink wrapped and do not exceed a height of 6 FT.

Not responsible for personal effects of driver or passenger Truck driver must present valid driver’s license.

DELIVERY CONTACT: Business Administrator Phone: (309) 755-4511 ext. 2511 Fax# (309) 755-6484

HILL CORRECTIONAL CENTER

600 South Linwood Road Galesburg Illinois 61401 Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving Hours: 8am – 2pm Accessibility: All trucks and tractor/trailers. Loading docks used and ground unloading if necessary.

All deliveries unloaded with forklift or hand trucks.

SPECIAL INSTRUCTIONS:

Truck must be turned off and secured prior to unloading.

No drugs, weapons, or tobacco allowed on grounds.

All pallets must be shrink wrapped.

DELIVERY CONTACT:

Primary Contact: Commissary Manager (309) 343-4212 ext. 161 Alternative Contact: Business Administrator (309) 343-4212 ext. 133

ILLINOIS RIVER CORRECTIONAL CENTER

1300 West Locust Canton, Illinois 61520 Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving hours: 8:00am – 2:30 pm (Central Standard Time) Accessibility: tractor/trailer may not exceed 15 ft. in height. Dock unloading capability.

SPECIAL INSTRUCTIONS:

24-hour notification required prior to delivery Truck must be turned off and keys secured- prior to unloading No glass, prescription drugs or metal food utensils allowed All pallets must be shrink wrapped Not responsible for personal effects of driver or passenger Truck driver must present valid driver’s license. DELIVERY CONTACT:

Alternate: Business Administrator Phone: (309) 647-7030 ext. 230

KEWANEE LIFE SKILLS RE-ENTRY CENTER

2021 Kentville Rd.

Kewanee, Illinois 61443 Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving hours: 8:00am – 2:00 pm (Central Standard Time) Accessibility: tractor/trailer may not exceed 12 ft. in height or 48 ft. length. Dock unloading capability.

SPECIAL INSTRUCTIONS:

Must have a pallet jack.

Truck must be turned off and keys secured prior to unloading.

No glass, prescription drugs or metal foot utensils allowed.

All pallets must be shrink wrapped and do not exceed a height of 6 ft.

Not responsible for personal effects of the driver or passenger.

Truck driver must present valid driver’s license. DELIVERY CONTACT:

Business Administrator Phone: (309) 852-4601 ext. 1100

SHERIDAN CORRECTIONAL CENTER

4017 East 2603 Road Sheridan, Illinois 60551 Acceptable delivery days: Monday through Friday excluding State authorized Holidays Receiving hours: 8:00am – 2:00 pm (Central Time) Accessibility: tractor/trailer NO height restrictions and 53 ft. length only. Dock unloading available.

SPECIAL INSTRUCTIONS:

24-hour notification required prior to delivery Truck must be turned off and keys secured- prior to unloading No glass, prescription drugs or metal food utensils allowed All pallets must be shrink wrapped Not responsible for personal effects of driver or passenger Truck driver must present valid driver’s license.

DELIVERY CONTACT:

Business Administrator Phone: (815) 496-2181 ext. 2006 Fax# (815) 496-2931

DANVILLE CORRECTIONAL CENTER

3820 East Main Danville, IL61834 Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving hours: 8:00am – 2:30 pm (Central Standard Time) Accessibility: tractor/trailer may not exceed 12 ft. in height or 48 ft. length. Dock unloading capability.

SPECIAL INSTRUCTIONS:

24-hour notification requested prior to delivery Truck must be turned off and keys secured- prior to unloading No glass, prescription drugs or metal food utensils allowed All pallets must be shrink wrapped Not responsible for personal effects of driver or passenger Truck driver must present valid driver’s license. DELIVERY CONTACT:

Contact: Business Administrator Phone: (217) 446-0441 Ext. 212 Fax# (217) 446-5098

DECATUR CORRECTIONAL CENTER

2310 East Mound Rd Decatur, IL Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving hours: 8:00am – 2:30 pm (Central Standard Time) Accessibility: tractor/trailer may not exceed 13’ 6” ft. in height or 53 ft. length. Dock unloading capability.

SPECIAL INSTRUCTIONS:

24-hour notification required prior to delivery Truck must be turned off and keys secured- prior to unloading No glass, prescription drugs or metal food utensils allowed All pallets must be shrink wrapped Not responsible for personal effects of driver or passenger Truck driver must present valid driver’s license. DELIVERY CONTACT:

Business Administrator Commissary 217-877-0353 ext. 400

LOGAN CORRECTIONAL CENTER

1096 1350th Street Lincoln, IL 62656 Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving hours: 8:00am – 2:30 pm (Central Standard Time) Accessibility: tractor/trailer may not exceed 12 ft. in height or 48 ft. length. Dock unloading capability.

SPECIAL INSTRUCTIONS:

24-hour notification required prior to delivery Truck must be turned off and keys secured- prior to unloading No glass, prescription drugs or metal food utensils allowed All pallets must be shrink wrapped Not responsible for personal effects of driver or passenger Truck driver must present valid driver’s license. DELIVERY CONTACT:

Business Administrator Phone: (217) 735-5581 x-3231 Fax# (217) 735-2895

LINCOLN CORRECTIONAL CENTER

1098 1350th St, P.O. Box 549 Lincoln, Illinois 62656 Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving hours: 8:00am – 2:00 pm (Central Standard Time) Accessibility: tractor/trailer. Dock unloading capability.

SPECIAL INSTRUCTIONS:

Truck must be turned off and keys secured- prior to unloading All pallets must be shrink-wrapped Not responsible for personal effects of driver or passenger Truck driver must present valid driver’s license. DELIVERY CONTACT:

Business Administrator Phone: (217) 735-5411 ext. 226

TAYLORVILLE CORRECTIONAL CENTER

1140 N 1600 East Road Taylorville, IL 62568 Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving hours: 8:00am – 2:30 pm (Central Standard Time) Accessibility: tractor/trailer may not exceed 12 ft. in height or 48 ft. length. Dock unloading capability.

SPECIAL INSTRUCTIONS:

24-hour notification required prior to delivery Truck must be turned off and keys secured- prior to unloading No glass, prescription drugs or metal food utensils allowed All pallets must be shrink wrapped Not responsible for personal effects of driver or passenger Truck driver must present valid driver’s license. DELIVERY CONTACT:

Business Administrator Phone: (217) 824-4004, ext. 5461

PONTIAC CORRECTIONAL CENTER

700 W. Lincoln Street Pontiac, Illinois 61764 Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving hours: 8:00am – 2:00 pm (Central Standard Time) Accessibility: tractor/trailer may not exceed 12 ft. in height or 48 ft. length. Dock unloading Capability and/or Forklift Capability

SPECIAL INSTRUCTIONS:

24-hour notification required prior to delivery Truck must be turned off and keys secured- prior to unloading No glass, prescription drugs or metal food utensils allowed All pallets must be shrink wrapped Not responsible for personal effects of driver or passenger Truck driver must present valid driver’s license. DELIVERY CONTACT:

Business Administrator Phone (815) 842-2816 ext. 2675 Fax# (815) 842-3051

GRAHAM CORRECTIONAL CENTER

12078 Illinois Route 185 Hillsboro, IL 62049 P.O. Box 499 Hillsboro, IL 62049 Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving hours: 8:00am – 2:00 pm (Central Standard Time) Accessibility: tractor/trailer may not exceed 12 ft. in height or 48 ft. length. Dock unloading capability.

SPECIAL INSTRUCTIONS:

24-hour notification required prior to delivery Truck must be turned off and keys secured- prior to unloading No glass, prescription drugs or metal food utensils allowed All pallets must be shrink wrapped Not responsible for personal effects of driver or passenger Truck driver must present valid driver’s license.

DELIVERY CONTACT:

Business Administrator Phone: (217) 532-6961 ext. 2230 Fax# (217) 532-2230

JACKSONVILLE CORRECTIONAL CENTER

2268 E. Morton Ave. Jacksonville, Illinois 62650 Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving hours: 8:00am – 2:00 pm (Central Standard Time) Accessibility: tractor/trailer standard height and length.

Dock unloading capability.

DELIVERY CONTACT:

Business Administrator Phone: (217) 245-1481 ext. 215

SOUTHWESTERN ILLINOIS CORRECTIONAL CENTER

950 Kingshighway East St. Louis, Illinois 62203 Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving hours: 8:00 am – 2:00 pm (Central Standard Time) Accessibility: No restrictions on height or length of tractor / trailer. Dock unloading capability. Commissary deliveries are unloaded with a pallet jack. SPECIAL INSTRUCTIONS:

All delivery vehicles must pass through inspection at Sally Port at Main Entrance prior to delivery at warehouse.

Truck must be turned off and keys secured – prior to unloading.

No glass, prescription drugs or metal food utensils allowed.

All pallets must be shrink wrapped.

Not responsible for personal effects of driver or passenger.

Truck driver must present valid driver’s license.

Delivery contact:

Business Administrator Phone (618) 394-2228 ext. 2432

VANDALIA CORRECTIONAL CENTER

Route 51 North, Box 500 Vandalia, Illinois 62471 Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving hours: 8:00 am – 2:00 pm (Central Standard Time) Accessibility: Tractor trailer may not exceed 13.6 feet in height or trailer may not exceed 53 feet in length. No unloading dock is available. All commissary deliveries are unloaded with a forklift.

SPECIAL INSTRUCTIONS:

24-hour notification required prior to delivery Truck must be turned off and keys secured- prior to unloading No glass, prescription drugs or metal food utensils allowed All pallets must be shrink wrapped Not responsible for personal effects of driver or passenger Truck driver must present valid driver’s license.

DELIVERY CONTACT:

Business Administrator Phone (618) 283-4170 ext. 2238

WESTERN ILLINOIS CORRECTIONAL CENTER

2500 Route 99 South Mt. Sterling, Illinois 62353 Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving hours: 8:00am – 2:00 pm (Central Standard Time) Accessibility: Dock unloading capability.

SPECIAL INSTRUCTIONS:

24-hour notification required prior to delivery Truck must be turned off and keys secured- prior to unloading No glass, prescription drugs or metal food utensils allowed All pallets must be shrink wrapped Not responsible for personal effects of driver or passenger Truck driver must present valid driver’s license.

DELIVERY CONTACT:

Business Administrator Phone: (217) 773-4441 ext. 233

BIG MUDDY RIVER CORRECTIONAL CENTER

251 N. Illinois Highway 37 Ina, Illinois 62846 Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving hours: 8:00am – 1:30 pm (Central Standard Time) Accessibility: Tractor trailer may not exceed 13.6 feet in height or trailer may not exceed 53 feet in length. No unloading dock is available. All commissary deliveries are unloaded with a forklift.

SPECIAL INSTRUCTIONS:

24-hour notification required prior to delivery Truck must be turned off and keys secured- prior to unloading No glass, prescription drugs or metal food utensils allowed All pallets must be shrink wrapped Not responsible for personal effects of driver or passenger Truck driver must present valid driver’s license.

DELIVERY CONTACT:

Business Administrator Phone: (618) 437-5300 ext. 242 Fax# (618) 437-5472

CENTRALIA CORRECTIONAL CENTER

9330 Shattuc Road, P.O. Box 1266 Centralia, IL 62801 Acceptable delivery days: Monday through Friday excluding State authorized Holidays Accessibility: tractor trailer may not exceed 12 ft. in height or 48 ft. length. Dock unloading capability

SPECIAL INSTRUCTIONS:

24-hour notification prior to delivery Truck must be turned off and keys secured – prior to unloading No glass, prescription drugs or metal food utensils allowed All pallets must be shrink wrapped.

Not responsible for personal effects of driver or passenger Truck driver must present a valid driver’s license

DELIVERY CONTACT:

Business Administrator Phone: (618) 533-4111, ext. 2232

LAWRENCE CORRECTIONAL CENTER

10940 Lawrence Road Sumner, Illinois 62466 Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving hours: 8:00am – 2:30 pm (Central Standard Time) Accessibility: tractor/trailer may not exceed 13.6 ft. in height or 53 ft. length. Unloading dock available.

SPECIAL INSTRUCTIONS:

24-hour notification required prior to delivery Truck must be turned off and keys secured- prior to unloading No glass, prescription drugs or metal food utensils allowed All pallets must be shrink wrapped Not responsible for personal effects of driver or passenger Truck driver must present valid driver’s license.

DELIVERY CONTACT:

Business Administrator Phone: (618) 936-2064 ext. 2010

MENARD CORRECTIONAL CENTER

711 Kaskaskia Street Menard, Illinois 62259 Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving hours: 8:00am – 1:30 pm (Central Standard Time) Accessibility: Tractor trailer may not exceed 13.6 feet in height or trailer may not exceed 53 feet in length. No unloading dock is available. All commissary deliveries are unloaded with a forklift.

SPECIAL INSTRUCTIONS:

24-hour notification required prior to delivery Truck must be turned off and keys secured- prior to unloading No glass, prescription drugs or metal food utensils allowed All pallets must be clear shrink wrapped Not responsible for personal effects of driver or passenger Truck driver must present valid driver’s license.

DELIVERY CONTACT:

Business Administrator Phone: (618) 826-5071 ext. 2264

PINCKNEYVILLE CORRECTIONAL CENTER

5835 State Route 154 Pinckneyville, IL 62274-3410 Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving hours: 8:30 am – 2:00 pm (Central Standard Time) Pinckneyville Correctional Center has no accessibility restrictions SPECIAL INSTRUCTIONS:

24-hour notification required prior to delivery Truck must be turned off and keys secured – prior to unloading No glass, prescription drugs or metal food utensils allowed All pallets must be shrink wrapped Not responsible for personal effects of driver or passenger Truck driver must present valid driver’s license

DELIVERY CONTACT:

Business Administrator Phone: (618) 357-9722, Ext. 2030

ROBINSON CORRECTIONAL CENTER

13423 East 1150th Ave. Robinson, Illinois 62454 Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving hours: 8:00am – 2:30 pm (Central Standard Time) Accessibility: tractor/trailer may not exceed 12 ft. in height or 48 ft. length. Dock unloading capability.

SPECIAL INSTRUCTIONS:

24-hour notification required prior to delivery Truck must be turned off and keys secured- prior to unloading No glass, prescription drugs or metal food utensils allowed All pallets must be shrink wrapped Not responsible for personal effects of driver or passenger Truck driver must present valid driver’s license.

DELIVERY CONTACT:

Business Administrator Phone: (618) 546-5659 ext. 5402

SHAWNEE CORRECTIONAL CENTER

6665 State Route 146 E Vienna, Illinois 62995 Approximate offender population: 1,100 Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving hours: 8:00am – 1:30 pm (Central Standard Time) Accessibility: Loading dock available- No restrictions SPECIAL INSTRUCTIONS:

Truck must be turned off and keys secured- prior to unloading No glass, prescription drugs or metal food utensils allowed All pallets must be shrink wrapped Not responsible for personal effects of driver or passenger Truck driver must present valid driver’s license.

DELIVERY CONTACT:

Business Administrator Phone: (618) 658-8331 extension 2003 Fax# (618) 658-2155

VIENNA CORRECTIONAL CENTER

6695 State Rt. 146 East Vienna, IL 62995 Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving Hours: 8:00 am – 2:00pm (Central Standard time) Accessibility: Tractor trailer deliveries or smaller delivery trucks, unloading dock is available, Commissary deliveries are unloaded according to size of load.

SPECIAL INSTRUCTIONS:

Trucks must be secured prior to unloading No, glass, prescription drugs or metal food utensils allowed All pallets must be shrink wrapped Upon request, driver must present valid driver’s license. Drivers must comply with Department rules while on grounds.

DELIVERY CONTACT:

Business Administrator Phone: (618) 658-8371 ext. 500 Phone: (618) 618-3609

1.6. SUBCONTRACTING:

Subcontractors are allowed.

1.6.1. Will subcontractors be utilized? |_| Yes |_| No

1.6.2. Please identify below subcontracts with an annual value of $100,000 or more that will be utilized in the performance of the contract, the names and addresses of the subcontractors, and a description of the work to be performed by each.

· Subcontractor Name: Click here to enter text

1.6.3. If the annual value of any subcontracts is more than $100,000, then the Vendor must provide to the State the Financial Disclosures and Conflicts of Interest for that subcontractor.

1.6.4. If at any time during the term of the Contract, Vendor adds or changes any subcontractors, Vendor is required to promptly notify, in writing, the State Purchasing Officer or the Chief Procurement Officer of the names and addresses and the expected amount of money that each new or replaced subcontractor will receive pursuant to this Contract. Any subcontracts entered prior to award of this Contract are done at the sole risk of the Vendor and subcontractor(s).

1.7. WHERE SERVICES ARE TO BE PERFORMED: Unless otherwise disclosed in this section all services shall be performed in the United States. If the Vendor performs the services purchased hereunder in another country in violation of this provision, such action may be deemed by the State as a breach of the contract by Vendor.

Vendor shall disclose the locations where the services required shall be performed and the known or anticipated value of the services to be performed at each location. If the Vendor received additional consideration in the evaluation based on work being performed in the United States, it shall be a breach of contract if the Offeror shifts any such work outside the United States.

· Location where services will be performed: Statewide Department of Corrections facilities Value of services performed at this location: 100%

2. PRICING

2.1. TYPE OF PRICING: The Illinois Office of the Comptroller requires the State to indicate whether the contract price is firm or estimated at the time it is submitted for obligation. The total price of this contract is estimated.

2.2. VENDOR’S PRICING: Vendor’s pricing is located in the Items Tab in the BidBuy Purchase Order. The State includes in this contract the BidBuy Purchase Order as it contains the agreed pricing.

2.3. MAXIMUM AMOUNT: The total payments under the initial term of this contract shall not exceed $__________________ without a formal amendment. The maximum amount will be entered by the State prior to execution of the contract.

3. TERM AND TERMINATION

3.1. TERM:

3.1.1. TERM OF THIS CONTRACT: The term of this contract is one (1) year. If a start date is not identified, the term shall commence upon the last dated signature of the Parties for a period of one (1) year.

3.1.2. In no event will the maximum total term of the contract, including the initial term, any renewal terms, and any extensions, exceed ten (10) years. Vendor shall not commence billable work in furtherance of the contract prior to final execution of the contract except when permitted pursuant to 30 ILCS 500/20-80.

3.2. TERMINATION FOR CAUSE: The State may terminate this contract, in whole or in part, immediately upon notice to the Vendor if: (a) the State determines that the actions or inactions of the Vendor, its agents, employees or subcontractors have caused, or reasonably could cause, jeopardy to health, safety, or property, or (b) the Vendor has notified the State that it is unable or unwilling to perform the contract.

If Vendor fails to perform to the State’s satisfaction any material requirement of this contract, is in violation of a material provision of this contract, or the State determines that the Vendor lacks the financial resources to perform the contract, the State shall provide written notice to the Vendor to cure the problem identified within the period of time specified in the State’s written notice. If not cured by that date the State may either: (a) immediately terminate the contract without additional written notice or (b) enforce the terms and conditions of the contract.

For termination due to any of the causes contained in this Section, the State retains its rights to seek any available legal or equitable remedies and damages.

3.3. TERMINATION FOR CONVENIENCE: The State may, for its convenience and with thirty (30) days prior written notice to Vendor, terminate this contract in whole or in part and without payment of any penalty or incurring any further obligation to the Vendor.

Upon submission of invoices and proof of claim, the Vendor shall be entitled to compensation for supplies and services provided in compliance with this contract up to and including the date of termination.

3.4. AVAILABILITY OF APPROPRIATION: This contract is contingent upon and subject to the availability of funds. The State, at its sole option, may terminate or suspend this contract, in whole or in part, without penalty or further payment being required, if (1) the Illinois General Assembly or the federal funding source fails to make an appropriation sufficient to pay such obligation, or if funds needed are insufficient for any reason (30 ILCS 500/20-60), (2) the Governor decreases the Agency’s funding by reserving some or all of the Agency’s appropriation(s) pursuant to power delegated to the Governor by the Illinois General Assembly, or (3) the Agency determines, in its sole discretion or as directed by the Office of the Governor, that a reduction is necessary or advisable based upon actual or projected budgetary considerations. Contractor will be notified in writing of the failure of appropriation or of a reduction or decrease.

4. STANDARD BUSINESS TERMS AND CONDITIONS

4.1. PAYMENT TERMS AND CONDITIONS:

4.1.1. LATE PAYMENT: Payments, including late payment charges, will be paid in accordance with the State Prompt Payment Act and rules when applicable. 30 ILCS 540; 74 III. Adm. Code 900. This shall be Vendor’s sole remedy for late payments by the State. Payment terms contained in Vendor’s invoices shall have no force or effect.

4.1.2. MINORITY CONTRACTOR INITIATIVE: Any Vendor awarded a contract of $1,000 or more under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund. 15 ILCS 405/23.9.

4.1.3. EXPENSES: The State will not pay for supplies provided or services rendered, including related expenses, incurred prior to the execution of this contract by the Parties even if the effective date of the contract is prior to execution.

4.1.4. PREVAILING WAGE: As a condition of receiving payment Vendor must (i) be in compliance with the contract, (ii) pay its employees prevailing wages when required by law, (iii) pay its suppliers and subcontractors according to the terms of their respective contracts, and (iv) provide lien waivers to the State upon request. Examples of prevailing wage categories include public works, printing, janitorial, window washing, building and grounds services, site technician services, natural resource services, security guard and food services. The prevailing wages are revised by the Illinois Department of Labor (DOL) and are available on DOL’s official website, which shall be deemed proper notification of any rate changes under this subsection. Vendor is responsible for contacting DOL at 217-782-6206 or (https://labor.illinois.gov) to ensure understanding of prevailing wage requirements.

4.1.5. FEDERAL FUNDING: This contract may be partially or totally funded with Federal funds. If Federal funds are expected to be used, then the percentage of the good/service paid using Federal funds and the total Federal funds expected to be used will be provided to the awarded Vendor in the notice of intent to award.

4.1.6. INVOICING: By submitting an invoice, Vendor certifies that the supplies or services provided meet all requirements of this contract, and the amount billed, and expenses incurred are as allowed in this contract. Invoices for supplies purchased, services performed, and expenses incurred through June 30 of any year must be submitted to the State no later than July 31 of that year; otherwise, Vendor may have to seek payment through the Illinois Court of Claims. 30 ILCS 105/25. All invoices are subject to statutory offset. 30 ILCS 210.

4.1.6.1. Vendor shall not bill for any taxes unless accompanied by proof that the State is subject to the tax. If necessary, Vendor may request the applicable agency’s Illinois tax exemption number and Federal tax exemption information.

4.1.6.2. Vendor shall invoice at this completion of the contract unless invoicing is tied in this contract to milestones, deliverables, or other invoicing requirements agreed to in the contract.

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For procurements conducted in BidBuy, the Agency may include in this contract the BidBuy Purchase Order as it contains the Bill To address.

4.2. ASSIGNMENT: This contract may not be assigned or transferred in whole or in part by Vendor without the prior written consent of the State.

4.3. SUBCONTRACTING: For purposes of this section, subcontractors are those with contracts with an annual value exceeding $100,000 and who are specifically hired to perform all or part of the work covered by this contract. Vendor must receive prior written approval before use of any subcontractors in the performance of this contract. Vendor shall describe, in an attachment if not already provided, the names and addresses of all authorized subcontractors to be utilized by Vendor in the performance of this contract, together with a description of the work to be performed by the subcontractor and the anticipated amount of money that each subcontractor is expected to receive pursuant to this contract. If required, Vendor shall provide a copy of any subcontracts within fifteen (15) days after execution of this contract. All subcontracts must include the same certifications that Vendor must make as a condition of this contract. Vendor shall include in each subcontract the Standard Illinois Certification form available from the State. If at any time during the term of the Contract, Vendor adds or changes any subcontractors, then Vendor must promptly notify, by written amendment to the Contract, the State Purchasing Officer or the Chief Procurement Officer of the names and addresses, the expected amount of money that each new or replaced subcontractor will receive pursuant to the Contract, and the general type of work to be performed. 30 ILCS 500/20-120.

4.4. AUDIT/RETENTION OF RECORDS: Vendor and its subcontractors shall maintain books and records relating to the performance of this contract and any subcontract necessary to support amounts charged to the State pursuant this contract or subcontract. Books and records, including information stored in databases or other computer systems, shall be maintained by the Vendor for a period of three (3) years from the later of the date of final payment under the contract or completion of the contract, and by the subcontractor for a period of three (3) years from the later of final payment under the term or completion of the subcontract. If Federal funds are used to pay contract costs, the Vendor and its subcontractors must retain their respective records for five (5) years. Books and records required to be maintained under this section shall be available for review or audit by representatives of the procuring Agency, the Auditor General, the Executive Inspector General, the Chief Procurement Officer, State of Illinois internal auditors or other governmental entities with monitoring authority, upon reasonable notice and during normal business hours. Vendor and its subcontractors shall cooperate fully with any such audit and with any investigation conducted by any of these entities. Failure to maintain books and records required by this section shall establish a presumption in favor of the State for the recovery of any funds paid by the State under this contract or any subcontract for which adequate books and records are not available to support the purported disbursement. The Vendor or subcontractors shall not impose a charge for audit or examination of the Vendor’s or subcontractor’s books and records. 30 ILCS 500/20-65.

4.5. TIME IS OF THE ESSENCE: Time is of the essence with respect to Vendor’s performance of this contract. Vendor shall continue to perform its obligations while any dispute concerning this contract is being resolved unless otherwise directed by the State.

4.6. NO WAIVER OF RIGHTS: Except as specifically waived in writing, failure by a Party to exercise or enforce a right does not waive that Party’s right to exercise or enforce that or other rights in the future.

4.7. FORCE MAJEURE: Failure by either Party to perform its duties and obligations will be excused by unforeseeable circumstances beyond its reasonable control and not due to its negligence, including acts of nature, acts of terrorism, riots, labor disputes, fire, flood, explosion, and governmental prohibition. The non-declaring Party may cancel this contract without penalty if performance does not resume within thirty (30) days of the declaration.

4.8. CONFIDENTIAL INFORMATION: Each Party to this contract, including its agents and subcontractors, may have or gain access to confidential data or information owned or maintained by the other Party in the course of carrying out its responsibilities under this contract. Vendor shall presume all information received from the State or to which it gains access pursuant to this contract is confidential. Vendor information, unless clearly marked as confidential and exempt from disclosure under the Illinois Freedom of Information Act, shall be considered public. No confidential data collected, maintained, or used in the course of performance of this contract shall be disseminated except as authorized by law and with the written consent of the disclosing Party, either during the period of this contract or thereafter. The receiving Party must return any and all data collected, maintained, created or used in the course of the performance of this contract, in whatever form it is maintained, promptly at the end of this contract, or earlier at the request of the disclosing Party, or notify the disclosing Party in writing of its destruction. The foregoing obligations shall not apply to confidential data or information lawfully in the receiving Party’s possession prior to its acquisition from the disclosing Party; received in good faith from a third Party not subject to any confidentiality obligation to the disclosing Party; now is or later becomes publicly known through no breach of confidentiality obligation by the receiving Party; or that is independently developed by the receiving Party without the use or benefit of the disclosing Party’s confidential information.

4.9. USE AND OWNERSHIP: All work performed, or supplies created by Vendor under this contract, whether written documents or data, goods or deliverables of any kind, shall be deemed work for hire under copyright law and all intellectual property and other laws, and the State of Illinois is granted sole and exclusive ownership to all such work, unless otherwise agreed in writing. Vendor hereby assigns to the State all right, title, and interest in and to such work including any related intellectual property rights, and/or waives any and all claims that Vendor may have to such work including any so-called "moral rights" in connection with the work. Vendor acknowledges the State may use the work product for any purpose. Confidential data or information contained in such work shall be subject to the confidentiality provisions of this contract.

4.10. INDEMNIFICATION AND LIABILITY: The Vendor shall indemnify and hold harmless the State of Illinois, its agencies, officers, employees, agents and volunteers from any and all costs, demands, expenses, losses, claims, damages, liabilities, settlements and judgments, including in-house and contracted attorneys’ fees and expenses, arising out of: (a) any breach or violation by Vendor of any of its certifications, representations, warranties, covenants or agreements; (b) any actual or alleged death or injury to any person, damage to any real or personal property, or any other damage or loss claimed to result in whole or in part from Vendor’s negligent performance; (c) any act, activity or omission of Vendor or any of its employees, representatives, subcontractors or agents; or (d) any actual or alleged claim that the services or goods provided under this contract infringe, misappropriate, or otherwise violate any intellectual property (patent, copyright, trade secret, or trademark) rights of a third party. In accordance with Article VIII, Section 1(a), (b) of the Constitution of the State of Illinois and 1973 Illinois Attorney General Opinion 78, the State may not indemnify private parties absent express statutory authority permitting the indemnification. Neither Party shall be liable for incidental, special, consequential, or punitive damages.

4.11. INSURANCE: Vendor shall, at all times during the term of this contract and any renewals or extensions, maintain and provide a Certificate of Insurance naming the State as an additionally insured for all required bonds and insurance. Certificates may not be modified or canceled until at least thirty (30) days’ notice has been provided to the State. Vendor shall provide: (a) General Commercial Liability insurance in the amount of $1,000,000 per occurrence (Combined Single Limit Bodily Injury and Property Damage) and $2,000,000 Annual Aggregate; (b) Auto Liability, including Hired Auto and Non-owned Auto (Combined Single Limit Bodily Injury and Property Damage), in amount of $1,000,000 per occurrence; and (c) Worker’s Compensation Insurance in the amount required by law. Insurance shall not limit Vendor’s obligation to indemnify, defend, or settle any claims.

4.12. INDEPENDENT CONTRACTOR: Vendor shall act as an independent contractor and not an agent or employee of, or joint venturer with the State. All payments by the State shall be made on that basis.

4.13. SOLICITATION AND EMPLOYMENT: Vendor shall not employ any person employed by the State during the term of this contract to perform any work under this contract. Vendor shall give notice immediately to the Agency’s director if Vendor solicits or intends to solicit State employees to perform any work under this contract.

4.14. COMPLIANCE WITH THE LAW: The Vendor, its employees, agents, and subcontractors shall comply with all applicable Federal, State, and local laws, rules, ordinances, regulations, orders, Federal circulars and all license and permit requirements in the performance of this contract. Vendor shall be in compliance with applicable tax requirements and shall be current in payment of such taxes. Vendor shall obtain at its own expense, all licenses and permissions necessary for the performance of this contract.

4.15. BACKGROUND CHECK: Whenever the State deems it reasonably necessary for security reasons, the State may conduct, at its expense, criminal and driver history background checks of Vendor’s and subcontractor’s officers, employees or agents. Vendor or subcontractor shall immediately reassign any individual who, in the opinion of the State, does not pass the background check.

4.16. APPLICABLE LAW:

4.16.1. PREVAILING LAW: This contract shall be construed in accordance with and is subject to the laws and rules of the State of Illinois.

4.16.2. EQUAL OPPORTUNITY: The Department of Human Rights’ Equal Opportunity requirements are incorporated by reference. 44 Ill. Adm. Code 750.

4.16.3. COURT OF CLAIMS; ARBITRATION; SOVEREIGN IMMUNITY: Any claim against the State arising out of this contract must be filed exclusively with the Illinois Court of Claims. 705 ILCS 505. The State shall not enter into binding arbitration to resolve any dispute arising out of this contract. The State of Illinois does not waive sovereign immunity by entering into this contract.

4.16.4. OFFICIAL TEXT: The official text of the statutes cited herein is incorporated by reference. An unofficial version can be viewed at (www.ilga.gov/legislation/ilcs/ilcs.asp).

4.17. ANTI-TRUST ASSIGNMENT: If Vendor does not pursue any claim or cause of action it has arising under Federal or State antitrust laws relating to the subject matter of this contract, then upon request of the Illinois Attorney General, Vendor shall assign to the State all of Vendor’s rights, title and interest to the claim or cause of action.

4.18. CONTRACTUAL AUTHORITY: The Agency that signs this contract on behalf of the State of Illinois shall be the only State entity responsible for performance and payment under this contract. When the Chief Procurement Officer or authorized designee or State Purchasing Officer signs in addition to an Agency, he/she does so as approving officer and shall have no liability to Vendor. When the Chief Procurement Officer or authorized designee or State Purchasing Officer signs a master contract on behalf of State agencies, only the Agency that places an order or orders with the Vendor shall have any liability to the Vendor for that order or orders.

4.19. EXPATRIATED ENTITIES: Except in limited circumstances, no business or member of a unitary business group, as defined in the Illinois Income Tax Act, shall submit a bid for or enter into a contract with a State agency if that business or any member of the unitary business group is an expatriated entity.

4.20. NOTICES: Notices and other communications provided for herein shall be given in writing via electronic mail whenever possible. If transmission via electronic mail is not possible, then notices and other communications shall be given in writing via registered or certified mail with return receipt requested, via receipted hand delivery, via courier (UPS, Federal Express or other similar and reliable carrier), or via facsimile showing the date and time of successful receipt. Notices shall be sent to the individuals who signed this contract using the contact information following the signatures. Each such notice shall be deemed to have been provided at the time it is actually received. By giving notice, either Party may change its contact information.

4.21. MODIFICATIONS AND SURVIVAL: Amendments, modifications and waivers must be in writing and signed by authorized representatives of…