For more information, please visit our County’s e-Procurement Portal, located at https://procurement.opengov.com/portal/collier-county-fl

COLLIER COUNTY

QUICK QUOTE

FOR

CEMETERY RESTORATION

Edward Ahleman, Procurement Specialist

Procurement Services Division

3299 Tamiami Trail E,East Naples, FL, 34112 edward.ahleman@collier.gov

(239) 252-8464

Quick Quote Title: Cemetery Restoration

Table Of Contents

1. QUICK QUOTE

2. INTRODUCTION

3. TERM

4. AWARD CRITERIA

5. SPECIFICATIONS/SCOPE OF WORK

6. INSURANCE REQUIREMENTS

7. PRICING PROPOSAL

8. VENDOR QUESTIONNAIRE

Attachments:

A - Exhibit A Ground Penetrating Radar at Historic Christ Episcopal Church Cemetery

B - Exhibit B QCD OR 1011 PG 1508

C - Exhibit C Property Appraiser Site Map

D - Exhibit D Grave Markers

E - Exhibit E Existing Burials Repairs

F - New Vendor Form

AA - Quick Quotes Instructions Version 1

BB - PO Terms and Conditions

1. QUICK QUOTE

Cemetery Restoration

Release Project Date: June 4, 2026

Question Submission Deadline: June 11, 2026, 5:00pm

Response Submission Deadline: June 19, 2026, 3:00pm

All quotes shall be submitted online via the Collier County Procurement Services Division Online

Bidding System: https://procurement.opengov.com/portal/collier-county-fl no later than the date and time specified above. We will not accept any quotation responses later than the noted time and date.

2. INTRODUCTION

The Community Redevelopment Area Division (hereinafter, the “Division or Department”) has issued this informal competition Quick Quote (hereinafter, “QQ”) with the intent of obtaining quotes from interested vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

3. TERM

The purchase order term, if an award is made is intended to be for a one-time purchase.

Prices shall remain firm for the term of the resultant purchase order.

NO EXCEPTIONS TO THE COUNTY’S PURCHASE ORDER TERMS AND CONDITIONS NOR A

VENDOR PROVIDED CONTRACT WILL BE ACCEPTED.

Surcharges will not be accepted in conjunction with this purchase order, and such charges should be incorporated into the pricing structure.

All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR.

4. AWARD CRITERIA

For the purposes of determining the winning quote, the County will select the responsive vendor with the lowest quote.

5. SPECIFICATIONS/SCOPE OF WORK

https://procurement.opengov.com/portal/collier-county-fl

5.1. Scope of Work for Historic Christ Episcopal Church Cemetery 815 W

Main St, Immokalee FL 34142

GENERAL INFORMATION:

Qualifications of Vendor: A conservation or preservation professional (Stone Conservationist) that specializes in preservation treatments for historical markers is needed for the actual work. Specialized skills are required for undertaking certain treatments of historic grave markers and for those markers in a more advanced state of disrepair. The Stone Conservationist should have experience with historical materials and be able to provide details, reports and/or photographs about their previous work and training.

Condition Assessment: The grave markers within the cemetery varied in terms of their condition, with some being highly legible and in good condition and others being broken, displaced, and almost entirely sunken beneath the ground surface.

In 2025, Stantec Consulting Services, Inc’s archaeologists conducted a GPR survey across an approximately

0.06 acre area. Overall, GPR survey identified 13 possible graves (See Exhibit A), with some corresponding to the six (6) existing grave markers and others in areas that were unmarked, two areas of interest along the western edge of the cemetery, and one possible area of disturbance or past grave removal.

Description of Site:

QCD OR Book 1011, Page 1508, Public Records of Collier County, FL – See Exhibit B

28’ X 95’ (.06 ac) – See Exhibit C

Six (6) existing identified grave markers – See Exhibit D

Quoting – Response Submission Deadline is June 22, 2026.

Award Criteria – The County will select the responsive vendor with the lowest quote.

SCOPE OF WORK:

Task 1 – Stabilization of Grave Markers

A Stone Conservationist is needed for the stabilization of grave markers within the cemetery for the preservation of the historical cemetery. It is strongly desired that actual stone conservation be executed only by an experienced conservator with experience in historical cemetery preservation to repair and reset any broken or displaced markers.

The conservator should perform the following:

• Resetting – Resetting grave markers when their foundation is unstable or out of plumb. This activity involves lifting the grave marker, leveling the foundation and returning the marker to its original upright position. Any hole left from the removal of the marker will need to be enlarged to hold the base of the stone. Soil at the bottom of the hole should be compacted by hand, not with a power tamper. Crushed stone or pea-sized gravel mixed with sand can be used to line the hole and then hand-tamp around the stone after it is placed in the hole. Markers should not be set in concrete.

• Repointing – Missing and deteriorated mortar should be replaced to prevent water intrusions and potential damage. The repointing of mortar joints should utilize suitable mortar materials mix (lime, cement and sand). An inappropriate mortar (bathtub caulk and silicone sealants) should be avoided.

• Filling and Patching – Masonry cracks require no treatment. However, materials for larger crack repairs include grouts for small cracks and epoxy for larger cracks affecting the structural integrity. Detached fragments require reattachment of pieces that may require pins to reinforce the joints of the fragments and patching to compress for losses to headstone and/or footstone.

• Reference Exhibit E as it depicts the specific recommended repairs to each of the six (6) existing graves that should be completed, if possible.

Task 2 – Cleaning of the Markers

The conservator should perform the following:

• Proper cleaning of the grave markers headstones and footstones are required utilizing D2 cleaning solution, natural bristle scrub brushes, gloves, portable sprayer pump(s) and water. Avoid metal bristle brushes, firm nylon brushes or bleach. No high-pressure washers, which can cause irreparable damage. Gentle scrub in circular motions, starting from the bottom and working up to avoid streaking.

• Bring water to the site to clean off the markers. There is no access to municipal water or water from a well. Make sure to provide enough water to thoroughly clean and then rinse the stones several times.

• Reference Exhibit E as it depicts the specific cleaning recommended for each of the six (6) existing graves that should be completed.

6. INSURANCE REQUIREMENTS

A. Bidder shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized to do business in the State of Florida as set forth in the Insurance and Bonding attachment of the Construction ITB and awarded Agreement. The Bidder shall be required to provide the Certificate of

Insurance(s) with the limits set forth in the Construction ITB. If the Bidder cannot provide the document within the referenced timeframe, the County reserves the right to award to another Bidder. The Bidder shall procure and maintain property insurance upon the entire term of the awarded contract, if required, to the full insurable value of the scope of work.

B. The County and the Bidder waive against each other and the County’s separate Bidders, Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all damages covered by property insurance provided herein, except such rights as they may have to the proceeds of such insurance. The Bidder and County shall, where appropriate, require similar waivers of subrogation from the County’s separate Bidders, Design Consultants and Subcontractors and shall require each of them to include similar waivers in their contracts.

C. Collier County shall be responsible for purchasing and maintaining its own liability insurance.

6.1. Worker’s Compensation

Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and

Requirements

Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued by the State of Florida is required. Entities that are formed as Sole Proprietorships shall not be required to provide a proof of exemption.

An application for exemption can be obtained online at https://apps.fldfs.com/bocexempt/ https://apps.fldfs.com/bocexempt/

6.2. Employer’s Liability

$100,000 single limit per occurrence

6.3. Commercial General Liability (Occurrence Form) patterned after the current ISO form

Bodily Injury and Property Damage

$500,000 single limit per occurrence, $1,000,000 aggregate for Bodily Injury Liability and Property Damage

Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed

Operations and Contractual Liability.

6.4. Indemnification

To the maximum extent permitted by Florida law, the Contractor/Vendor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/ Vendor or anyone employed or utilized by the Contractor/Vendor in the performance of this Agreement.

6.5. Professional Liability

$500,000 Per claim & in the aggregate

6.6. Additional Information

A. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions.

B. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for

Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Vendor’s policy shall be endorsed accordingly.

C. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of

County Commissioners in Collier County, OR Collier County Government, OR Collier County. The

Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County.

D. On all certificates, the Certificate Holder must read: Collier County Board of Commissioners, 3295

Tamiami Trail East, Naples, FL 34112

E. Thirty (30) Days Cancellation Notice required.

F. Collier County shall procure and maintain Builders Risk Insurance on all construction projects where it is deemed necessary. Such coverage shall be endorsed to cover the interests of Collier County as well as the Contractor. Premiums shall be billed to the project and the Contractor shall not include Builders

Risk premiums in its project proposal or project billings. All questions regarding Builder’s Risk

Insurance will be addressed by the Collier County Risk Management Division.

G. Professional Services and/or Consulting Services may require professional liability insurance.

H. Environmental services, repairs, construction and/or hazardous materials projects may require pollution insurance.

7. PRICING PROPOSAL

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Lump Sum of Total Project Per

Specifications 1 Total

TOTAL

8. VENDOR QUESTIONNAIRE

1. I certify that I have read, understood and agree to the terms in this Quick

Quote, and that I am authorized to submit this response on behalf of my company.*

☐ Please confirm

*Response required

2. Quick Quote Instructions have been acknowledged and accepted.*

☐ Please confirm

*Response required

3. Collier County Purchase Order Terms and Conditions. Collier County

Purchase Order Terms and Conditions have been acknowledged and accepted.*

Collier County Purchase Order Terms and Conditions have been acknowledged and accepted.

☐ Please confirm

*Response required

4. Insurance Requirements -Vendor Acknowledges Insurance Requirements and is prepared to produce the required insurance certificate(s) if awarded this quote.*

☐ Please confirm

*Response required

5. Proof of Status from Division of Corporations - Florida Department of

State (SunBiz)* http://dos.myflorida.com/sunbiz/ should be attached with your submittal.

*Response required

6. E-Verify - Memorandum of Understanding*

Vendor MUST be enrolled in the E-Verify - https://www.e-verify.gov/ at the time of submission of the bid. E-

Verify Memorandum of Understanding or Company Profile page should be attached with your submittal.

*Response required

7. W-9 Form*

*Response required

8. Any required licenses. *

*Response required

9. Please Complete New Vendor Form If New To Working With County*

*Response required http://dos.myflorida.com/sunbiz/ https://www.e-verify.gov/