Cemetery Grounds Maintenance Services Sources Sought.docx

This is a SOURCES SOUGHT Market Survey. The United States Army Contracting Command, Installation and Technology Division, Facilities Branch is conducting this sources sought market survey to determine potential sources capable of fulfilling a Cemetery Grounds Maintenance Services contract in support of Aberdeen Proving Ground. NOT RESPONDING TO THIS NOTICE DOES NOT PRECLUDE PARTICIPATION IN ANY FUTURE REQUEST FOR QUOTE (RFQ) OR INVITATION FOR BID (IFB) OR RFP, IF ANY ISSUED. IF A SOLICITATION IS RELEASED, IT WILL BE SYNOPSIZED ON THE GOVERNMENT-WIDE POINT OF ENTRY (GPE). IT IS THE RESPONSIBILITY OF POTENTIAL OFFERORS TO MONITOR THE GPE (SAM.gov) FOR ADDITIONAL INFORMATION PERTAINING TO THIS REQUIREMENT.

THERE IS NO SOLICATION AVAILABLE AT THIS TIME. REQUESTS FOR A SOLICITATION WILL NOT RECEIVE A RESPONSE. Any information submitted by respondents to this synopsis is strictly voluntary. This market survey does not constitute a Request for Proposals (RFP) or a request for sealed bids (IFB), nor does it issuance restrict the Government as to its ultimate acquisition approach. The Government will neither award a contract solely on the basis of this notice, nor pay respondents for any information that they submit in response to this Sources Sought request.

Place of Performance: Aberdeen Proving Ground and the Edgewood Area of Aberdeen Proving Ground.

Required Capabilities:

Services include full maintenance of the cemetery and surrounding grounds, such as landscaping, tree trimming and removal, weed control, fertilization, and cleaning of headstones. Additional duties include maintaining pathways, parking areas, fencing and site features; trash removal; excavation for interments; mowing, aeration, overseeding; headstone alignment and installation; and overall grounds beautification.

ELIGIBILITY: The applicable NAICS code for this requirement is 561730; Landscaping Services. The Product Service Code is S208; Housekeeping-Landscaping-Groundskeeping. While the primary purpose is to identify all eligible candidates are encouraged to respond; however, each respondent must clearly identify their business size in their capabilities statement.

The contractor must be registered with System for Award Management (SAM). Contractors are encouraged to obtain further information on SAM registration at the following website: https://www.sam.gov/portal/public/SAM.

SUBMISSION DETAILS: If your organization has the potential capacity to perform these contract services, please provide the following information:

1) Organization name, address, email address, Web site address, telephone number, CAGE Code and size and type of ownership for the organization;

2) Respondents to this notice also must indicate whether they qualify as a Small, Small Disadvantaged, 8(a), Women-Owned, HUBZone, or Service Disabled Veteran-Owned Small Business Concern; and

3) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

4) Respondents must respond to the following questions:

a) How many years of turf management experience does the Prime’s key personnel have?

b) What is your Integrated Pest Management (IPM) plan for this specific climate?

c) What is your process for documenting and reporting 'pre-existing' damage versus 'new' damage?

d) Does the Prime have capabilities of supporting and managing sub-contractors?

e) Will you provide the Single Point of Contact, and what will be their authority level?

f) What is your 'Work Mitigation' strategy if there are cemetery visitors?

g) Has your company provided cemetery grounds maintenance in the past?

h) Describe your company’s capability and experience performing U.S. Government contracts, including:

· Ability to meet delivery schedules and performance timelines

· Reporting, documentation, and record keeping practices

· Quality assurance and quality control procedures

· Experience working on secure or controlled access military installations

Your response to this Sources Sought, including any capabilities statement, shall be electronically submitted to the Contract Specialist, Samantha Hayes, in either Microsoft Word or Portable Document Format (PDF), via email to Samantha Hayes; samantha.c.hayes.civ@army.mil and Amy Bowen; amy.m.bowen.civ@army.mil.

BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES (IN FULL OR IN PART) OR PROCURED THROUGH FULL AND OPEN COMPETITION. All Small Business Set-Aside categories will be considered. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Questions submitted to the contracting office shall be submitted by April 16th, 2026 at 10:00AM. Please submit all responses, to include a detailed description of contractor qualifications and experience no later than April 21st, 2026 at 10:00AM.

This is a SOURCES SOUGHT MARKET SURVEY.

Contracting Office Address:

6867 Colleran Road, Bldg 324 Aberdeen Proving Ground, Maryland 21005-3013 United States