Cell Repeater System RFP Final.pdf

Kent Intermediate School District REQUEST FOR PROPOSAL – 2021 Cell Repeater System

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Kent Intermediate School District (Kent ISD) is seeking bids for design, purchase and installation of cell repeater systems for Lincoln School and Lincoln Developmental Center.

Specifications are to be considered as minimums, and the general conditions, as listed, must be adhered to.

Bids are due by 1:00 pm Monday April 12, 2021 delivered in a sealed envelope/package with the wording “2021 Cell Repeater System” clearly marked on the outside of the envelope/package addressed to:

Kent ISD Attn: Aaron Stockeland 1655 E Beltline NE Grand Rapids, MI 49525

A mandatory pre‐bid meeting and project walk‐through will be held on Monday April 5th, 2021 @ 10:00 am (local time). The meeting will convene at: Lincoln School main office, 860 Crahen Ave NE Grand Rapids, MI 49525.

Bids can be hand delivered to the Kent ISD Maintenance Building; 1655 East Beltline NE Grand Rapids, MI 49525, located in parking lot #4 across from the greenhouse and wind turbine. The Maintenance Building front door is labeled E‐1. Kent ISD will not consider or accept a bid received after the date and time specified for bid submission. Bids will be opened publicly immediately following the close of receiving bids. Should the ISD be closed for any reason, bids will be due the next business day the ISD is open. The time bids are due will remain the same time specified herein.

Questions regarding the specifics of the bid should be directed via E‐Mail through SigmaVSS, and answers will be responded to through the same means. Any questions submitted after 1pm on April 12th, will not be answered.

It is the intention to award the bid once the Kent ISD Board approves the recommendation of award at the May 17th, 2021 Board Meeting. Delivery and installation may not take place prior to May 31st, 2021.

Kent ISD may award this bid in part or whole.

In compliance with MCL 380.1267, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner and any employee of the bidder and any member of the board, or the superintendent of the school district. All bids shall also be accompanied by a sworn and notarized statement disclosing whether the bidder is an Iran Linked Business in compliance with PA 517 of 2012. The Board has stated that Kent ISD shall not accept a bid that does not include these sworn and notarized disclosure statements.

Kent ISD reserves the right to allow only Michigan Based Businesses to bid on this advertisement. Under 1984 PA 431, MCL 18.1268, our board has elected to enforce the PA as defined.

Kent ISD will be a place where all persons feel welcomed, have a right to be treated equitably and without prejudice, and have a responsibility to treat others the same way. Kent ISD is an equal opportunity institution. Kent ISD does not discriminate on the basis of race, creed, color, national origin, age, sex or physical/mental disability or veteran status in its educational programming, enrollment, employment or contracting.

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GENERAL CONDITIONS

A. It shall be the bidder’s responsibility to read this entire document, review all enclosures and attachments, and comply with all requirements within.

B. For the purpose of assuring the School District of the quality of workmanship, materials, equipment, and service, the School Board will retain the right to qualify or disqualify bidders on the basis of available information covering their service and the suitability of the equipment/material bid for the project.

C. Kent ISD reserves the right to accept or reject any or all bids; and to make awards as it considers its best interest, whether low bid or not, this excludes omitting the required affidavits. Kent ISD may award this bid in part or whole.

D. All bid proposals must be mailed or hand‐delivered a sealed envelope/package. Telephonic, E‐mail, online, or fax bids will not be accepted.

E. All questions regarding the specifics of the bid proposal should be emailed through SigmaVSS and answers will be responded to through the same means. All questions and answers will be distributed to all bidders who have, or later ask questions about the bid.

F. All proposals submitted shall remain firm for a period of ninety (90) days after date of receiving bids.

G. The successful bidder shall, within a reasonable time after receipt of written notice, make good any defects in material or workmanship that may develop, especially during the warranty period.

H. Kent ISD shall not be responsible for any cost or expensed incurred by the bidder during the preparation of the bid.

I. The owner is a federally constituted government body and as such is not subject to Michigan State or Federal excise taxes.

J. Bidder shall follow all applicable state codes and regulations. All codes and regulations set forth by the state pertaining to the specified equipment included in the scope of work take precedence over the specifications supplied by Kent ISD.

K. Contractor must meet District’s background check requirements for all employees – see General Requirements section for details.

L. The laws of the State of Michigan shall govern the rights, obligations and remedies of the Parties under this bid and any agreement reached through this process.

M. All information included in a bid proposal response is subject to the “Freedom of Information Act” and may be disclosed in its entirety after the formal date bids are due.

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SPECIFICATIONS

Buildings that are to be addressed are:

o Lincoln School, 860 Crahen Ave NE, Grand Rapids, MI 49525 o Lincoln Developmental Center, 862 Crahen Ave NE, Grand Rapids, MI 49525

Bidder to conduct an onsite analysis and design drawing to determine best layout to increase signal strength for major cell carriers AT&T, Verizon and T‐Mobile throughout each building on 5G, 4G LTE and 3G. This design drawing should be included with the bid submission.

Due to year‐round school operations the preferred period for installation would be May 31st through June 11th 2021. If work was required beyond this period contractor would be expected to coordinate with facilities to avoid interruption to school operations.

Awarded bidder will be required to develop current signal strength maps of each building that shows current coverage of major carriers prior to installation.

Specification sheets and warranty information for all components to be included with bid.

Coverage is to be provided in all school operation areas of both Lincoln School and Lincoln Developmental Center as defined in all highlighted areas in the attached floorplans (including, but not limited to, offices, classrooms, bathrooms, common areas, pool, cafeteria, gyms etc.)

Route cabling from exterior antennas to amps and interior antennas.

If roof penetration is required contractor shall provide allowance for owner approved roofing contractor to provide required services.

Provide and install all necessary hardware for antennas and cabling.

Mount amps in IDFs and connect to power.

Ground exterior antennas.

Fully install and test system and provide test results.

Develop signal strength maps of each building after installation that shows coverage of major carriers so that owner can compare before and after coverage.

Include a one‐year warranty on workmanship and materials.

The Contractor shall be responsible for any damage to a building or other property caused by his/her workers, equipment or vehicles while performing the work indicated in these specifications.

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GENERAL REQUIREMENTS

VISITING SITES

Before submitting a bid, all Contractors shall familiarize themselves with the sites and understand the expectations of the owner. No allowance shall be made on the Contractor’s behalf because of an error or misunderstanding.

Notify Aaron Stockeland (616) 447‐2424 prior to inspecting each building.

EXPECTATIONS FOR CONTRACTOR’S STAFF

COMPETENCY

The Contractor shall employ the quantity and quality of staff necessary for both effective and efficient management of the installation. A fully qualified work force shall be maintained throughout the period of installation.

SUPERVISION

The Contractor’s supervisors shall be fully and adequately trained to manage their staff to ensure completion of the contracted scope.

LEGAL/BACKGROUND CHECK

Prior to beginning work, all employees of the Contractor assigned to jobs at the properties, including periodic assignments, must undergo background checks including, but not limited to, a criminal background check by the Michigan State Police. By Michigan law, all K‐12 school employees (full time, part time, or under assignment to work regularly and continuously under contract) must have fingerprint‐based criminal background checks. This covers both direct employees and contract employees. This can be found in Michigan Compiled Laws 380.1230 and its subsections. The contractor certifies that employees of the Contractor have the ability to legally work with in the United States as defined by Federal employees consistent with applicable laws.

PRESENTATION

All employees will present themselves in a neat and professional manner. A company uniform shirt is preferred, although not mandatory.

EXPECTED BEHAVIOR WHILE WORKING AT THE PROPERTY

i) Contractor’s employees must not consume alcoholic beverages or use narcotics while on duty nor be under their influence when reporting for duty.

ii) Contractor’s employees must not use tobacco products of any kind anywhere on the property as outlined by law.

iv) Contractor’s employees must not play radios or other sound equipment while on the premises.

v) Contractor’s employees must not fraternize with, nor unnecessarily disrupt students, school staff, clients, tenants, or visitors to the building.

vi) All lost and found articles of significant value recovered by Contractor’s employees must be immediately reported to the Facilities Supervisor, and direction will be given on how to proceed.

LICENSES

The bidder may be required to present any licenses or permits required before being awarded a contract.

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RESPONSIBILITY FOR DAMAGES

The Contractor shall be responsible for any damage to a building or other property caused by his/her workers, equipment or vehicles while performing the work indicated in these specifications.

COMMUNICATION WITH CONTRACTOR

The Contractor shall make him/herself available during normal business hours via email and phone for contact with the Owner.

CHANGES

There are to be no verbal modifications made to these specifications. Any changes must be made in writing in advance of receipt of the bids by the Owner.

INSURANCE REQUIREMENTS

Please see attached sheet.

BIDDERS RESPONSIBILITIES

Bids will be due by 1:00 pm on April 12th, 2021.

Contractor shall be responsible for:

Project Management, Logistics, Procuring Equipment, Shipping & Delivery Costs, Cleaning and Installation, Documentation requested, and copies of the Manufacturer’s Warranty Information.

Contractor shall provide a minimum of 1‐year warranty on all workmanship and materials with in this bid.

An 11‐month walkthrough prior to the end of the warranty period is also mandatory.

The bid proposals shall include the following documentation:

Bid Form showing materials and labor summary for each building

Detailed Bill of Materials

Proposed design drawings for layout of each building based on bidder‐conducted site analysis

Product Specification Sheets and Manufacturer’s Warranty Information for proposed equipment

Familial Affidavit

Confirmation of ability to meet Insurance Requirements

Iran Economic Sanctions Affidavit

References

Additional documentation found necessary will be posted to SIGMA VSS as an addenda(s).

Contractor shall be fully certified to install the products within this RFP.

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BID Form

Company Name:

Please provide a summary of proposed materials and labor costs for each building below.

Building Materials Labor Total

Lincoln School $ $ $

Lincoln Developmental Center

Total Cost $ $ $

Authorized Signature: ____________________________________________________

Title:____________________________________________________

Name (printed): ____________________________________________________

Date: ____________________________________________________

Email: ___________________________________________________

Telephone: ___________________________________________________

Additionally, bidders must submit a bill of materials (BOM) with the proposal. BOM must list all major components, labor, quantities, unit pricing, and extended price. BOM will be used to assist in evaluating the various bids and proposals.

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Insurance Requirement The following types of insurance, limits of liability, and policy extensions are required of the successful bidder:

Workers’ Compensation and Employer’s Liability Insurance Coverage A – Statutory Coverage B ‐ $300,000 Per Accident

Broad Form Comprehensive General Liability Insurance (including – Premises Medical, Elevators, Contractor’s Protective Liability, Blanket Contractual, Products & Completed Operations – including Broad Form Extensions) Each Occurrence Combined single limit for bodily injury and property damage liability. $1,000,000 General Aggregate $2,000,000 Products & Completed Operation Aggregate $2,000,000 Personal Injury & Advertising Injury $1,000,000 Fire Legal Liability $ 50,000

Sub‐contractors Operations, Products – Completed Operations and Contractual Liabilities, plus such excess coverage as may be appropriate for the limits listed:

Comprehensive Business Automobile Liability Insurance (owned, hired, and non‐owned automobiles) Bodily/Injury $500,000 each Person

$500,000 each Occurrence Property Damage $500,000 each Occurrence

Furnish owner with Contingent Liability Insurance Policy with coverage and liability limits the same as for Broad Form Comprehensive General Liability Insurance specified above. *

Furnish owner with contingent Property Damage Insurance Policy with coverage and liability limits the same as for Property Damage specified above. Kent ISD should be names as being an additional insured on the policy. *

The contractor shall not commence work under the Contract until he has obtained all insurance stated in these specifications and the owner has reviewed all insurance and Certificates of Insurance evidencing compliance with the insurance requirements with dates enforced during time of the contract.

Insurance affords is primary as respects to Kent Intermediate School District’s interest; and, any other insurance maintained by the ISD is to be excess of that required of the vendor, contractor, service provider and will not contribute with that insurance required.

*Only required with construction contracts.

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AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of ___________________________________ (the “Bidder”), pursuant to the compliance certification requirement provided in the Kent Intermediate School District request for proposal for 2021 Cell Repeater System, hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an “Iran Linked Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Bidder is awarded a Contract as a result of the aforementioned Invitation To Bid, the Bidder will not become an “Iran Linked Business” at any time during the course of performing under the Contract.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the Contract or proposed Contract for which the false certification was made, whichever is greater, the cost of the Intermediate School District’s investigation, and reasonable attorney fees, in addition to the fine.

Moreover, any person who submitted a false certification shall be ineligible to bid on an Invitation To Bid for three (3) years from the date it is determined that the person has submitted the false certification.

Contractor:

By: _________________________________

Title: _________________________________

Date:________________________________

STATE OF MICHIGAN )

)ss.

COUNTY OF _______________ )

This instrument was acknowledged before me on the _____ day of ____________, 2021, by

, Notary Public

_____________________County, Michigan

My Commission Expires:________________

Acting in the County of:________________

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FAMILIAL RELATIONSHIP DISCLOSURE STATEMENT

Important: This disclosure statement must be included with your bid ‐ required by state law (P.A. 232 of 2004)

As required by Public Act 232 of 2004, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the School

Board or the Superintendent of Kent ISD.

The undersigned, the owner or authorized officer of ___________________________________________________

(the Bidder), pursuant to the familial disclosure requirement provided in the attached invitation to bid, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of the company and any member of the School Board or the Superintendent of Kent ISD. If such a relationship exists, please explain:

BIDDER:_____________________________

By:_________________________________

Title:_______________________________

STATE OF MICHIGAN )

)ss.

COUNTY OF _______________ )

This instrument was acknowledged before me on the _____ day of ____________, 2021, by

, Notary Public

_____________________County, Michigan

My Commission Expires:________________

Acting in the County of:________________

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