CELDi PWS_2025.pdf

CUI

Center for Excellence in Logistics and Distribution (CELDi) University of Arkansas

SUPPY CHAIN FORUM

PEFORMANCE WORK STATEMENT (PWS)

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1.0 BACKGROUND

In order to supply Warfighters, DLA has seen a growing demand for theoretical research. This research does not exist within industry or commercial off-the-shelf products, and requires groundbreaking techniques usually found only in academia. For this reason, DLA has depended on the Center for Excellence in Logistics and Distribution (CELDi).

CELDi is a university-based enterprise providing innovative solutions for logistics and distribution excellence for member organizations. CELDi started in 2002 with a Phase-I NSF I/UCRC (National Science Foundation Industry–University Cooperative Research Center) award and graduated from the NSF I/UCRC program in 2018. Like all other I/UCRCs, CELDi has been supported by NSF and a number of member organizations, which form the industry-advisory board. CELDi consists of the following core partnering universities: University of Arkansas, University of Missouri, Virginia Tech, Oregon State University, Oklahoma State University, and Kansas State University.

The core competency of CELDi lies in the abilities of its researchers to use mathematical and computer-based models to abstract logistics and distribution problems so as to provide insight into analysis and/or design questions that do not exist within industry or commercial off-the-shelf products. CELDi delivers on the promise of an I/UCRC through member organization synergy and leveraging multiple funding sources for specific and generalized, basic and applied research.

The uniqueness of CELDi continues to be the active involvement of faculty researchers and graduate students from the core universities. This has produced a long history of accomplishment over the life of the center (19 years), which has built considerable brand recognition and an international presence.

2.0 OBJECTIVE

Supply chain forums provide the opportunity for leading practitioners and academics to pursue critical issues related to achieving excellence in Supply Chain Management. The forums support research focusing on business applications which share information across industries and address keynote topics discussed in publications and seminars. As a key part of this effort, forum faculty work at their facility/campus with member firms and government entities to develop, install, and implement leading edge practices in member companies and agencies, as well as publish results.

The objective of this requirement is to attain a partnership and membership with a leading-edge supply chain forum to maintain awareness and continual information sharing of supply chain operations and excellence through membership and participation in conferences, journals, collaborative discussions, whitepapers, and research.

University of Arkansas

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3.0 SCOPE

DLA’s membership with CELDi will enable ACE to achieve logistics and distribution excellence by delivering meaningful, innovative, and implementable solutions that provide a return on investment. Membership provides an academic resource base for conducting general research and development of innovative, state‐of‐the‐art logistics and supply chain management systems and strategies. The resource base must serve as a major source of published research and other information related to logistics and supply chain management. It must also serve as a source of educational programs, conferences, and workshops. This document outlines membership benefits in paragraph 4.0.

3.1 The CELDi membership will further the DLA mission on the following strategies:

a) Conduct research on the nature and dynamics of material, service, and information flow processes; to describe and prescribe effective methods, designs, and structures for the implementation of integrated logistics management, transportation management, and supply chain management systems.

b) Conduct research on the strategic logistics management practices of manufacturing and service firms, and on the role of logistics in achieving the goals of these firms.

c) Conduct research on the development of logistics, transportation, and supply chain management systems to identify their conceptual frameworks as a basis for the development of logistics theories.

d) Serve as a major source of published research and other information related to logistics, transportation, and supply chain management.

e) Develop programs, conferences, and workshops for management and academic enhancement.

f) Develop and support long‐range research programs to attract and retain employees formally educated in the logistics field.

4.0 DELIVERABLES will include the following:

Access to generalized CELDi work products such as software and technology developed by other CELDi academic partners through pooled research funds Membership in the CELDi Industrial Advisory Board (IAB) provides opportunity to interact with industrial leaders and researchers in logistics, distribution, and supply chain and provides direction to generalized CELDi work products.

Shared fundamental research results from all CELDi academic partners.

Complementary member-specified project utilizing the expertise and resources of a university team working with your managers.

5.0 REQUIREMENTS/BENEFITS

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The expected and required benefits that will result from this membership are detailed below.

5.1 One complementary member-specified project utilizing academic expertise and resources.

5.2 Access to educational material (papers, reports, tools, studies, etc.) produced under sponsorship of the Center.

5.3 Access to center publications

5.4 As part of the sponsorship, membership, and voting rights on the center Industrial

Advisory Board.

5.5 Guaranteed participation for fall/spring supply chain career fairs.

5.6 Access to any placement or career services offered by or organized by the Forum.

5.7 Access to a source of student hires; Exposure to potential future recruit candidates coming out academic resource base/university’s educational programs.

5.8 Notification of periodicals and internet web sites that contain news articles relating to current topics in the logistics industry.

5.9 Networking exchange and learning opportunities with industry expertise; sharing of research information related to the logistic field.

5.10 The opportunity to develop relationships with peers in other logistical industries.

5.11 The opportunity for constructive feedback to improve logistical business practices.

5.12 Notification of critical logistics research and results

5.13 Participation in industry workshops.

5.14 Handling of Confidential or Proprietary Information will be secured and only project related personnel will be provided access.

5.15 DLA will be given the opportunity to review any reports and publications resulting from this work and the project members will work with DLA to ensure that nonconfidential, identifying, or proprietary information is divulged through the course of this project and its related publications.

6.0 PLACE OF PERFORMANCE: Requirement is an annual membership fee.

7.0 PERIOD OF PERFORMANCE: The base period for this performance work is 12 months with an estimated start date of September 15, 2024 with the option to exercise four, 12-month option periods.

8.0 CONTRACT TYPE: The government anticipates award of a firm‐fixed price (FFP) type contract.

9.0 GOVERNMENT REPRESENTATIVES:

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PROGRAM MANAGER (PM): The PM is the primary recipient of and has the ultimate responsibility for ensuring that all deliverables are reviewed and meet the requirements of the contract. The PM will notify the Contracting Officer if any deliverables are not met, or if there is discrepancy in any deliverable.

Program Manager/Contracting Officer Representative (COR)

Jennifer Morasco

Contracting Officer (KO): The Contracting Officer is responsible for any contracting administrative duties.

Contracting Officer Ms. Kia Milindez DLA Contracting Services Office – Richmond 1 Richmond, VA 23237 E-mail: Kia.Milindez@dla.mil

10.0 SECURITY REQUIREMENTS:

Access to classified information, material, or access to specific facilities will not be required.

The contractor must establish and administer personnel and physical security programs in accordance with DoD 5200.2-R. Any specific or unique DoD, Federal, DLA, DLA customer, or industry location Instructions for Security will be provided by the government upon start of performance or at a time as required. The program must include requirements and procedures needed to meet PWS and mission requirements within each functional area. Contractor must protect information in accordance with applicable government regulations. Contractor must observe and comply with security provisions in effect at all DoD locations, and contractor facilities where work is accomplished under the contract. Any required ID badges must be worn and displayed at all times.

11. PRIVACY ACT REQUIREMENTS:

All work performed under this contract is the property of the government and is not to be released to outside parties without express written permission from the DLA Contracting Officer.

The contractor must not establish files and computer software or systems outside the government

E-mail: Jennifer.Morasco@dla.mil

Phone: (804) 221-8313 Information Ops

DLA J6D

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SUPPY CHAIN FORUM

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Physical Security: The contractor must be responsible for safeguarding all government property provided for contractor use. At the end of each work period, all government facilities, equipment, and materials must be secured.

10.0 SECURITY REQUIREMENTS

Access to classified information, material, or access to specific facilities will not be required. The contractor must establish and administer personnel and physical security programs in accordance with DoD 5200.2-R. Any specific or unique DoD, Federal, DLA, DLA customer, or industry location Instructions for Security will be provided by the government upon start of performance or at a time as required. The program must include requirements and procedures needed to meet PWS and mission requirements within each functional area. Contractor must protect information in accordance with applicable government regulations. Contractor must observe and comply with security provisions in effect at all DoD locations, and contractor facilities where work is accomplished under the contract. Any required ID badges must be worn and displayed at all times.

CONTRACTOR INSTRUCTIONS

Performance under this contract may require the contractor to obtain a Common Access Card (CAC). If CACs are issued under this contract, the contractor will complete and comply with the following steps to obtain, control, and tum-in Government-issued CACs, as well as establish procedures to always control and account for contractor CACs. This process is only for the issuance and accountability of CACs. Contractors may be required to provide additional forms and follow additional procedures for other forms of access and/or background/security checks depending on local site/installation requirements.

Common Access Card (CAC) Procedures

1. The contractor has each contractor employee requiring a CAC complete DLAH Form 1728 in accordance with Enclosure 3; 2a. Note: Contractors do not complete blocks 11, 14, 15.a. or 15.b.; these are completed by the COR.

2. The contractor hand carries the DLAH 1728 form(s) or sends via secure mail, or encrypted email to (NOTE: The contractor may forward these forms individually or as a group to):

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a. The Contracting Officer's Representative (COR) for the contract if a COR was designated.

b. The Contracting Officer (KO) for the contract if no COR was designated.

3. Each contractor employee must verify their account information upon receipt of an email from the Government containing a usemame and password for the Trusted Associate Sponsorship System (TASS). The web link for TASS is included in the email.

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4. Each contractor employee will receive an email via TASS when their account has been approved. The email will notify the employee to obtain a Government-issued CAC from the nearest Real-Time Automated Personnel Identification System (RAPIDS) office. The email will also provide a link that identifies the locations of RAPIDS offices.

5. Each contractor employee will obtain their issued CAC from the RAPIDS office.

6. The contractor, within one business day of issuance, provides written notice via email to the COR (or the KO, if no COR was designated) for each contractor CAC issued identifying the contractor employee's name, the date of issuance, and the date of expiration of the CAC. This notification may be made individually for each contractor employee or together for a group of contractor employees.

Note: This requirement is not applicable when the same is person is performing both COR and TA roles.

7. The contractor always establishes procedures to control and account for Government-issued contractor CACs- to include the following:

a. Ensure contractor CACs issued for this contract are only used for the purpose of performing under this contract.

b. Ensure contractor CACs are secured in a manner that precludes unauthorized use and that recognizes the CAC is the property of the U.S. Government.

c. Ensure contractor employees do not abuse or place holes in their CACs.

d. Ensure contractor employees do not display their CACs in public.

8. If a contractor CAC is lost or stolen:

a. The contractor employee will immediately notify the contractor that the contractor CAC has been lost or stolen.

b. The contractor will immediately notify the COR (or the KO, if no COR was designated), detailing the circumstances regarding the lost or stolen contractor CAC, as follows:

(1) Face-to-face, followed within one business day by a written notice via email, or

(2) In writing, via email, or

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(3) By telephone, followed within one business day by a written notice via email.

c. The contractor will report the lost or stolen CAC card to the local DLA Police/host installation police, who will provide the contractor a police report. If there are no local DLA Police/host installation police, or no police report is provided, the contractor will provide information to the COR/KO, as applicable, detailing the circumstances of how the CAC was lost or stolen. The COR/KO will provide a memorandum for the contractor employee to support issuance of new CAC.

d. The contractor has the contractor employee bring the report/memorandum to the nearest

RAPIDS office. If the CAC can be reissued within 24 hours, bring the report/memorandum to the nearest CAC office for reissue. If the CAC cannot be reissued in 24 hours, follow the steps for a new CAC, beginning at Step 1.

9. If the expiration date for a contractor CAC is before the completion of the contract and the contractor employee is to continue working under the contract and still requires a CAC, the contractor:

a. Notifies the COR as follows:

(1) Face-to-face, followed within one business day by a written notice via email, or Face-to-face, followed within one business day by a written notice via email, or

b. No less than 10 business days before the current CAC's expiration date, completes and complies with the steps above beginning with Step 2 for issuance of a new contractor CAC for the employee.

c. Brings the expiring CAC to the RAPIDS office for tum-in and receives new CAC.

d. Notifies the COR once a new CAC has been issued.

10. The contractor/contractor employee turns in any found CACs immediately, via hand carry, to the nearest Federal law enforcement office.

11. The contractor immediately collects all contractor CAC(s) from the contractor employee(s) at:

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a. Contract completion or termination

b. Termination/Reassignment of an employee (this includes any reason the employee is no longer working for the contractor under the contract or otherwise no longer requires a CAC)

12. For contract completion or termination- within one business day after collecting the contractor CAC(s), arranges for tum-in via one of the below methods:

a. If the COR/KO is co-located or near enough that in-person transfer of CACs can be arranged, the contractor:

(1) Arranges to meet the COR (or the KO, if no COR was designated) to tum-in the collected contractor CAC(s).

(2) Hand-carries all collected contractor CACs for tum-in to meet the COR (or the KO, if no COR was designated).

(3) Completes and signs the Government-Issued Contractor CAC Tum-In Receipt with the COR (or the KO if no COR was designated). The contractor is provided a copy of the receipt.

b. If in-person transfer of CAC cannot be arranged, the contractor:

(1) Sends, via certified mail, the CACs to the COR/KO. The contractor includes in the package the Government-Issued Contractor CAC Tum-In Receipt, with signed acknowledgement of contractor tum-in.

(2) Notifies COR/KO that CACs have been sent via certified mail.

(3) Receives a completed copy of the receipt from the COR/KO once the COR/KO has received the CACs.

13. For termination/reassignment of an employee:

a. Immediately notifies the COR (or the KO, if no COR was designated) that the employee is no longer working for the contractor under the contract or otherwise no longer requires a CAC, as follows:

(1) Face-to-face, followed within one business day by a written notice via email, or

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b. Follows the tum-in procedures above for contract completion or termination, as applicable.

14. Contractor Reporting Requirements: Every month, validate the contractor CAC log with the COR for accuracy.The above procedures have been established as a DLA security measure.

Contractors are advised that failure to comply with any of the above requirements will be considered a violation of the terms and conditions of the contract and the Contracting Officer may take action to remedy such violations. Specifically, failure to safeguard, follow these procedures, including reporting requirements, or tum-in CACs within the established timeframes may result in the following actions, which are in addition to other actions the Contracting Officer may take under governing law and regulation and the terms and conditions of the contract:

a. Immediate work stoppage (issuance of a stop work order), not to be lifted until resolution of CAC issue

b. Disapproval of invoices and delay of payment

c. Withholding of final payment (in accordance with FAR 52.204-9)

d. Documentation of CAC Non-Compliance in the Contractor Performance Assessment Reporting System (CPARS)