INVITATION FOR BID

25-0253-PD

CEILING TILE/GRID REHABILITATION PROJECT FOR POLICE

STATION

City of Florissant

955 Rue St. Francois

Florissant, MO 63031

RELEASE DATE: June 10, 2026

DEADLINE FOR QUESTIONS: June 22, 2026

RESPONSE DEADLINE: July 8, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/florissantmo https://procurement.opengov.com/portal/florissantmo

City of Florissant

INVITATION FOR BID

Ceiling Tile/Grid Rehabilitation Project for Police Station

I. Introduction II. Project Details

III. Evaluation Criteria IV. Vendor Submissions V. Pricing Table

Attachments:

A - WORK AUTHORIZATION AFFIDAVIT FOR BUSINESS ENTITIES

D - Instructions to Bidders

E - General Conditions

F - Special Conditions

Invitation For Bid #25-0253-PD Title: Ceiling Tile/Grid Rehabilitation Project for Police Station

1. Introduction

1.1. Summary

General work description: This project involves a comprehensive refresh of the suspended ceiling system. Work includes removing and disposing of all existing ceiling tiles, performing structural repairs and realignments on the existing grid, painting refinishing the grid to a "like-new" condition before installing new, acoustic tiles. Tiles should be CertainTeed SMC224 sand micro, SHM sand micro; or equal.

1.2. Background

Scope of Work

The project will be executed in three primary phases:

• Phase I: Demolition & Site Preparation o Protect all sensitive electronics and office equipment using plastic sheeting.

o Remove and legally dispose of all existing ceiling tiles according to local environmental regulations.

o Conduct a site-wide inspection for "bad tracks" including sagging runners, loose perimeter angles, or compromised hanger wires.

• Phase II: Structural Repair & Grid Painting o Grid Repair: Replace any bent or structurally compromised T-bars. Re-align sagging sections and secure.

o Surface Prep: Clean the existing metal grid with a damp sponge or degreaser to remove dirt and residue.

o Grid Refinishing: Apply professional-grade acrylic dry-fall paint or specialized grid touch-up paint via airless sprayer or fine-bristle roller for a uniform, durable finish.

• Phase III: Installation & Cleanup o Install new 2'x2' or 2'x4' acoustic ceiling tiles ensuring precise fits around HVAC diffusers and lighting fixtures.

o Confirm all tiles sit level and flush within the rehabilitated grid.

o Perform a final site cleanup, including the removal of all project-related debris and dust.

1.3. Contact Information

Project Contact:

Jason Timme

Street Superintendent

1155 St. Charles St.

Florissant, MO 63031

Email: jtimme@florissantmo.com

Phone: (314) 839-7653

Procurement Contact:

Melanie Bringer

Purchasing

955 Rue St Francois

City Hall

Florissant, MO 63031

Email: mbringer@florissantmo.com

Phone: (314) 839-7621

Department:

Police Department

Department Head:

Tim Fagan

Chief of Police

1.4. Timeline

Release Project Date June 10, 2026

Pre-Bid Meeting (Non-Mandatory) June 17, 2026, 2:00pm

Police Station

1700 N Hwy 67, Florissant, MO mailto:jtimme@florissantmo.com tel:(314)839-7653 mailto:mbringer@florissantmo.com tel:(314)839-7621

Question Submission Deadline June 22, 2026, 2:00pm

Question Response Deadline June 24, 2026, 2:00pm

Submission Deadline July 8, 2026, 2:00pm

Zoom:

https://us04web.zoom.us/j/78104510506?pwd=pz tZZDAMmaEWEyaVpVkJibLz0q8lS6.1

Passcode: YHGh1m Meeting will conclude when all vendor pricing is read.

https://us04web.zoom.us/j/78104510506?pwd=pztZZDAMmaEWEyaVpVkJibLz0q8lS6.1 https://us04web.zoom.us/j/78104510506?pwd=pztZZDAMmaEWEyaVpVkJibLz0q8lS6.1

2. Project Details

2.1. Important Instructions for Electronic Submittal

The City is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov by signing up at https://secure.procurenow.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

2.2. Period of Contract:

Contract shall run for a six month period, effective June 15, 2026.

2.3. Shipping and Taxes

All shipping/delivery charges to be included in bid price and shall be f.o.b destination.

The City of Florissant is sales tax exempt.

https://secure.procurenow.com/signup

3. Evaluation Criteria

No. Evaluation Criteria Scoring Method Weight (Points)

1. Pricing 0-10 Points 40 (40% of Total)

2. Qualifications 0-10 Points 20 (20% of Total)

3. Timeline 0-10 Points 10 (10% of Total)

4. Warranty 0-10 Points 5 (5% of Total)

5. Safety 0-10 Points 5 (5% of Total)

6. Protection/Clean up 0-10 Points 20 (20% of Total)

4. Vendor Submissions

4.1. Proposal Requirements*

Did you read through and confirm that you met all of the proposal requirements including the sections:

A. Instruction to Bidders

B. General Conditions

C. Special Provisions and Specifications

☐ Yes

☐ No

*Response required

4.2. Proposal (without Cost Proposal)*

Please Upload your COMPLETE Proposal here. Upload fee proposal separately in the next step.

*Response required

4.3. Separate Cost Proposal*

Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

*Response required

4.4. Qualifications*

Detail the qualifications of the individuals you propose to complete this project, including any applicable degrees, certifications or vendor based programs. BE SPECIFIC. Indicate whether each is an employee or a subcontractor. If a subcontractor, explain your business arrangement/contract with them.

*Response required

4.5. Timeline*

Provide your timeline to complete the project including all phases/milestones. List total number of work days to complete, including time to order/receive/deliver product/parts.

*Response required

4.6. Safety*

Give a high level explanation of your safety policies/procedures. How do you insure your workers understand and adhere to the procedures?

*Response required

4.7. Warranty*

Detail your warranty on both the product and service portion of the project, including what is and is not covered. explain your claims process for both.

*Response required

4.8. Protection/Clean up*

Please detail your plan for keeping office furniture, equipment and other items clean during the work and what are procedures for returning the work site to before work condition? Be Specific.

*Response required

4.9. Certificate(s) of Insurance*

Please upload your Certificate(s) of Insurance WITHOUT ENDORSEMEMTS, listing City of Florissant as additional insured.

*Response required

4.10. Confirmation of Cost of Work*

The undersigned, having familiarized themselves with the existing conditions of the project area affecting the cost of the work and with the Contract Documents, which include Notice to Contractors, Instructions to Bidders, Addenda (if any), General Conditions, Special Conditions, Technical

Specifications and Plans, which are on file at the Office of the Department of Public Works, City Hall, 955 rue St. Francois, Florissant, MO 63031, hereby proposes to furnish all supervision, technical personnel, labor, materials, tools, equipment, testing, training and transportation services required to complete the work in accordance with the above-listed documents, for the lump sum amounts shown for each line item offered on the itemized proposal.

☐ Please confirm

*Response required

4.11. Rejection of Bids*

In submitting this bid, the bidder understands and acknowledges that the right is reserved by the City of

Florissant to reject any and all bids. If written notice of acceptance of this bid is received within forty-five (45) days after the opening of the bids, the bidder agrees to execute and deliver an agreement in the prescribed form within ten days after such agreement is presented.

☐ Please confirm

*Response required

4.12. Authorized Representative*

Please enter the Authorized Representative's name and contact information here:

*Response required

4.13. Signaturer*

Please provide the name and title of the individual who will sign the contract for your organization if awarded the bid. Should be exactly how you wish it to be on the contract.

4.14. Confirmation of Understanding*

The bidder hereby offers to furnish and deliver the articles or services as specified at the terms stated and in strict accordance with the specifications, instruction, and general conditions of bidding which have been read and understood and all of which are made a part of this order.

Please confirm:

☐ Please confirm

*Response required

4.15. American Made Products*

Your confirmation below indicates that you, the Bidder, have exhausted every effort to file a bid/quotation using American made products to fulfill the requirements of the bid and have done so whenever the quality and price are comparable with other Non-American made goods.

Please confirm here:

☐ Please confirm

*Response required

4.16. Invoicing*

Please confirm that all work invoiced through November 30, will be invoiced separately from all work provided after November 30.

☐ Please confirm

*Response required

4.17. Confirmation of Non-Collusion*

Bidder certifies that this bid is made without any previous understanding, agreement or connection with any person or firm, or corporation making a bid for the same items, and is in all respects fair without outside control, collusion, fraud or otherwise illegal action.

By checking that you confirm you agree no outside control, collusion, fraud or otherwise illegal action has transpired.

☐ Please confirm

*Response required

4.18. References*

All Bidders must submit a minimum of three references.

Example of information to be filled in :

Name of Company 1:

Contact Information 1:

Name of Company 2:

Contact Information 2:

Name of Company 3:

Contact Information 3:

*Response required

4.19. Work Authorization Program

4.19.1. Participation in Work Authorization Program*

Bidders are informed that pursuant to Section 285.530 RSMo as a condition of the award of any contract in excess of five thousand dollars ($5,000), the successful bidder shall, by sworn affidavit and provision of documentation, affirm its enrollment and participation in a federal work authorization program with respect to the employees working in connection to the contracted services.

Each bid must be verified by the confirmation below, verifying participation in the "E-Verify" program administered by the Federal Government Department of Homeland Security. Documentation (pages 11-

13 of the Memorandum of Understanding) must also accompany this bid.

Please verify and confirm here:

☐ Please confirm

*Response required

4.19.2. Work Authorization Affidavit for Business Entities*

Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• WORK_AUTHORIZATION_AFFIDAVI...

*Response required

4.19.3. FEDERAL APPRENTICESHIP POLICY*

Per the section entitled “Federal Apprenticeship Policy,” please certify below the percentage of your workers that have satisfactorily completed an approved apprenticeship program for the type of work they will be performing.

Example: 5%

*Response required

4.20. Bid Security

Each bid must be accompanied by a deposit of not less than 5% of the amount of the bid. The deposit shall consist of a certified check, cashier's check or a bid bond, payable to the City of Florissant or your bid will be rejected.

4.20.1. Bid Bond Form*

Please indicate which form you will submit, Bid Bond, Certified checks or Cashier's Check

☐ Bid Bond https://government-project.s3.us-west-2.amazonaws.com/15746/21fb7956-46ae-4885-a155-628e629a5a31_WORK_AUTHORIZATION_AFFIDAVIT_FOR_BUSINESS_ENTITIES.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4HJ55ITJ6%2F20260610%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260610T200010Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjECIaCXVzLXdlc3QtMiJGMEQCID1Bzmvn%2F4nyoGodNDbnBsg2Sfe%2FfK9JO%2BBaYb%2FimZVUAiB9LfDCtFytUy9Gs%2BEroLuh%2Basq8DRxVEcteIIoe8U8syqVBQjr%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIMErgpKwEgLokVta%2F%2FKukE9642C3AzqG0Pqsb5WjecF%2FKro47L305M9Z07KiA1yDRZ0Zr3je4iaT6HnhD0n9%2FqP0aM0rgjMAtxrjC%2BlhXjJTRgue4PgLyGa4xta6X9K4qRxeAPaK982bkQ7RkWCGD1eBGshqnMSkQPt3jnn9XNdMXlxePixRJPnOXKXsKa4GVo9J0%2F12haEFMCZqsMl57KFJWmj4CllEjlAmHLTdGkhc4KSYY5ifiTeyi%2BQgMpb4igFW1CFFCDCM%2FHOMdwNDEjlGJLilRLruKez%2Fq2P36DxiulbrKSkA46mAMohKY%2F0esH23xxBiRE7QT7qw%2FerE%2FDWnFb2sBESfh6nl4aXZur2MBrPYpY3IYH4C9%2FYZ2M6KR%2B7G88IjOaG5BANIXy2mvhyY0Das4MfWUcM4siymgqwLvJ1bu9ajfjqRO6Fwl5ZggNvB61SZfc6nJK8DyXwTc9AiI5rsUXl1pCL%2F7bV%2F1w83aN%2BATYvVrFK%2FaZrlgIjwBjEslftB7FsdvzaT3PLRsJ4fLhXa%2B8d7ar1qx1%2FbaCKTqSJVNti4OZdP4AIRbFqO1e8nkpX8%2B%2BKDuPgTa2DvYGh%2F%2Ba4PV9JI62odKL8cvPvgQVqU8XiqTNbANCpQJIRx1Rca0HKILKDrp4f6eapokNfryOIZL4DxbjBvgSRk8Jv1m0ZNN1u0pSCMPHPQrsRJkRb9AQSlL%2F5WOLR6dFI6L5nRRNUs9Kqzxsq84kUDOzIf0BkquPiB25UVIe01mz%2FqZwr12nS2QUKABPR%2FC%2BuDn66YV7wLpz8jkO2dJmeuSvkTxDQ%2FexCOFJitqAstSatODAIMNGHIHApfIw28ym0QY6mgHrKvzXKxdVWauecHuITqS2vjlotjrcPWYRCz6Se4OlBQF8lu9NTpQJs4O3uE6Rdd6SL8kFIm4YWM60nCbTQ%2BRTr%2FwgzVznsFNa3bdQzBES75zZ2ngzfdvWbLOLQ%2FH7%2B245BfzsrVM4ljlYSrAdDGDWRJoeLCGKeVJY5U6nvFAl1HAV2iQu6LNrq3VpDVRTe0aPYn4yBF%2BfdM2G&X-Amz-Signature=942bba339f20ceff75d8ed6add2eca8fec33384193ba4e225633463d6dc2d3e2&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22WORK_AUTHORIZATION_AFFIDAVIT_FOR_BUSINESS_ENTITIES.pdf%22&x-id=GetObject

☐ Certified check

☐ Cashier's Check

*Response required

4.20.2. Bid Bond*

Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount of not less than

5%, payable toCity of Florissant, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bidder shall guarantee the total bid price for a period of 60 days from the date of the bid opening.

Please scan and upload a copy of your bid bond/cashier's check. Bidder must also MAIL bid guarantee with a postmarked date no later thanWednesday, July 8, 2026 addressed to:

City of Florissant

Melanie Bringer

955 Rue St Francois

Florissant,MO63031

Please have the Bidder Name, Contract Title ("Ceiling Tile/Grid Rehabilitation Project for Police

Station"), and Contract Number ("25-0253-PD") listed clearly on the outside of the envelope.

*Response required

4.20.3. Performance Bond*

A performance bond in an amount equivalent to 100% of the contract price must be furnished and executed by the successful bidder.

Please confirm you understand this statement

☐ Please confirm

5. Pricing Table

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Labor for restoration of grid 1 Lot

2 Price for new tiles as needed 1 Lot

TOTAL

5. Pricing Table