PWS_WBAMC ScrubEX Maintenance and Service Support_20250812.docx

Performance Work Statement William Beaumont Army Medical Center Environmental Services ScrubEX Maintenance & Service Agreement

1. INTRODUCTION: William Beaumont Army Medical Center (WBAMC), Environmental Services department requires a sole-source, firm-fixed-price hardware/software maintenance agreement to include quarterly firmware updates (4 visits) to the ScrubEX equipment listed in Attachment A, currently installed throughout the facility.

2. Background:

ScrubEX is a secure, advanced machine that provides authorized staff with clean scrubs in the right size. Linen management staff gain real-time insight into dispenser/receiver fill percentages and receive instant alerts when inventory reaches a predetermined threshold. Additionally, ScrubEX complies with AORN’s Guidelines for Perioperative Practice, helping to better prevent and control the risk of infection. Firmware updates are required to mitigate security vulnerabilities in the attached equipment list.

3. Place of Performance: William Beaumont Army Medical Center, 18511 Highlander Medics St, Ft. Bliss, TX 79906-5327

4. Period of Performance: This contract will run for one year plus four option years beginning on date of award.

5. Government Points of Contact:

WBAMC Point of Contact:

Alejandro Guerra Chief of Environmental Services Alejandro.guerra.civ@health.mil 915-742-9922

HNC Technical Point of Contact:

Marco J. Pompey HNC Acquisition Project Manager marco.j.pompey@usace.army.mil 256-797-0466

Christopher Shepard Contracting Officer christopher.t.shepard@usace.army.mil 256-895-2509

6. Scope: Vendor will provide hardware/software maintenance to include on-site quarterly firmware updates (4 visits) to the equipment listed in Attachment A.

7. Government Furnished Property and Services: The Government will furnish no materials, equipment, or services.

8. Security Requirements:

8.1. William Beaumont Army Medical Center personnel will ensure that only authorized personnel are on the job site. The contractor shall validate that all contractor employees performing service on the installation are United States citizens or hold a valid resident alien status providing proof of alien registration with the Immigration and Customs Enforcement Service.

8.2. Contracted personnel shall prominently display contractor furnished identification badges in a visible location above their waist at all times while physically on the installation performing contractual requirement. Each badge shall include the company’s name, employee name, contract number, and expiration date of the badge.

8.3. The contractor shall provide in writing, to the Contracting Officer, a list of all contractor employees not later than five (5) working days after contract award. The list shall state each employees complete legal name, and job title. The contractor shall provide in writing to the Contracting Officer any additions or deletions to the personnel roster one (1) day in advance of any personnel changes. An employee may be barred from entering the installation because of misconduct or breaches of security violations. This will be verified by the Law Enforcement Agency.

8.4. The contractor shall not enter restricted or OFF LIMIT areas.

9. Contractor Personnel:

9.1. Contractor personnel shall be employees of L1 Enterprise, knowledgeable of contract services, safety, and health precautions needed to perform the requirement of the contract. All personnel shall be legal residents of the United States and shall be able to understand, speak, read, and write in the English language. Contractor employees shall not wear any part of a current authorized military uniform while performing work under the contract.

9.2. Contractor’s Point of Contact (POC) designation: The contractor shall designate a POC to the government for performance of all work under the contract. The POC shall be responsible for total management and coordination of the contract. The POC shall have full authority to act for the contractor during performance of work. The POC, and any individuals designated, shall have full authority to contractually bind the Contractor for prompt action on matters pertaining to execution of the contract. The contractor shall provide in writing the complete name of the POC and telephone number so that he/she may be contacted at all times.

9.3. Perform Visual Inspection: The contractor shall inspect the ScrubEx devices to ensure system components are clean and functioning properly. Appropriate action will be taken as necessary. The contractor shall replace any defective parts, clean, and dust debris from the devices.

9.4. Implement Updates: The contractor shall verify firmware version and perform updates as necessary on a quarterly basis. Contractor shall notify the WBAMC COR at least 24 hours in advance of any firmware upgrades.

9.5 Deliver Documentation: The contractor shall deliver site report to WBAMC Data Center personnel documenting firmware upgrade(s), recording on-site activities and recommending additional service activities as needed within 24 hours after maintenance.

10. General Information: Includes 100% labor and travel coverage.

11. Unforeseen Post Closures: During increased Force Protection Conditions (FPCONs), entry requirements to the installation may change with little to no notice. Depending on the incident or threat, all personnel to include contractors may be denied access to the installation for safety/security reasons. When an unforeseen post closure occurs on a regular scheduled day of work, the contractor will be notified if performance of service will be required in order to continue the scheduled work hours for that day. Services shall be performed upon access to previously closed areas. Performance of services is necessary to preclude health and safety issues. Contractors are subject to spot checks or inspections of the vehicles and personal items at entry control points or facility access points during higher threats or during random antiterrorism measure checks. Failure to comply with these added security measures may result in denial of access to the installation.

12. Contractor and Manpower Reporting Requirements:

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report All Contractor manpower (including sub-Contractor manpower) required for performance of this contract. The Contractor is required to completely fill in all the information in the format using the following web address (or subsequent replacement site) https://cmra.army.mil. Reporting period shall be the period of performance not to exceed 12 months ending 30 September of each Government fiscal year and must be reported by 31 October of each calendar year. The information to be reported is as follows:

13. WBAMC On-site support hours: Contractor shall provide services from 0800-1700MST, Monday thru Friday excluding Federal Holidays.

Federal Government Holidays:

14. Safety Compliance Requirements:

14.1 Safety Compliance Requirements. Contractor shall comply with FAR 52.236-13 Accident Prevention and execute all work in accordance with (IAW) the latest version of Safety Manual EM 385-1-1 at the time of solicitation of this contract. All Safety submittals must be emailed to, the FTI PM, and FTI Safety inbox (CEHNC-FTI-Safety@usace.army.mil).

14.2 Prime Contractor Corporate Safety Official. This contract requires a minimum of one Corporate Safety Official to manage and oversee the implementation of the Prime Contractor’s Safety Program and work with the onsite SSHOs to ensure compliance with the APP’s guidance. The Corporate Safety Official shall follow the roles and responsibilities listed in EM 385-1-1 (2024) Chapter 2-4.f. This individual is not required to physically be on the project site.

14.3 Site Safety and Health Officer (SSHO). No work shall be conducted onsite unless a SSHO is present as described and EM 385-1-1 (2024) Chapter 2-8.b. L1/L2 SSHOs are allowed to dual hat with the QC manager or a competent person other than the project manager/onsite manager. He/She cannot manage non-safety individuals on the jobsite. During high-risk activities the L1 SSHO cannot dual-hat. Triple hatting is not allowed. The APP shall explain how the prime contractor will be responsible for overall jobsite safety.

14.4 SSHO Coverage on projects is determined by the type of work that is occurring. Please refer to the chart in this section for the minimum acceptable SSHO coverage for FTI work. If an activity is not listed, it is the prime contractor’s responsibility to ensure that SSHO coverage is adequate for the activities occurring onsite. When in doubt if coverage is adequate for a service order, contact the FTI Safety POC or FTI Project Manager.

14.5 Site Visit Accident Prevention Plan (SVAPP). A SVAPP is required if an APP with a site/survey activity hazard analysis (AHA) has not been previously provided and accepted by the CEHNC KO/COR in coordination with (ICW) CEHNC Safety and Occupational Health Office (SOHO). The SVAPP is intended and necessary for any site visit not covered by an APP and these site visits shall be for visual inspection/observation or office type work only. If work must be performed (i.e., LOTO, metering, trouble-shooting, work on equipment, etc.), an Accident Prevention Plan (APP) must be submitted and accepted.

14.6 Accident Prevention Plan. The APP shall follow the minimum requirements of EM 385-1-1 Chapter 2-7 and this PWS. Follow the mandatory ENG Form 6293 (Accident Prevention Plan Worksheet). The APP must be submitted and accepted by the CEHNC KO/COR ICW CEHNC SOHO prior to starting any service/construction work at the site. It should be readily available to all tiers of contractors (and their employees) on the jobsite.

14.7 Safety submittals can be written in coordination with the subcontractor; however, the prime contractor must review, concur and ensure it meets EM385-1-1 requirements PRIOR to submitting to HNC for review. Safety document resubmittals shall include the original comments with detailed responses and highlight all changes in the resubmission.

14.8 Contractor shall verify with the controlling installation, the applicability, and requirements for emergency procedures, permit required work procedures, waste disposal, and hazardous locations/environments (including but not limited to potential lead and asbestos exposure). These findings shall be incorporated into the APP prior to mobilizing onsite.

14.9 Activity Hazard Analysis (AHA). All AHAs shall be written in accordance with section 6 in each applicable chapter in EM 358-1-1. The identification and proof of qualification for competent/qualified persons (e.g., Confined Space, Electrician, Crane Operator, etc.) and proof of qualification shall be included with the AHAs IAW EM 385-1-1 Chapter 2-6.d(4)(g).

14.10 Notifications and Reports. All accidents and near misses will be reported in accordance with EM 385-1-1 Table 2-1. The most current version of the ENG Form 3394 Aug 2021 shall be used for all reporting measures.

14.11 Monthly Exposure Hours Report. Provide Monthly Exposure Hours Report to the appropriate contracting individual prior to the 10th of the following month. Exposure data consists of man-hours (prime and subcontractors) expended in direct performance of the work performed on the jobsite. Hours associated with administrative activities such as payroll, human resource, service order managers, etc., are not counted. The monthly submission shall be broken down by Contract and identify exposure hours for each Task Order. The information cut-off date will be the last day of each month. If no hours are worked on the project/task, a report showing zero (0) is required.

14.12 After Hours Work/Multiple Shifts. Planned after hours work or multiple shifts like outages or scheduled work designed to not impact the customer is considered normal shift operations and still requires that a SSHO, as required by the scope of work, is on-site while work is being performed. Processes and procedures must be identified in the APP stating how communication and reporting will be established during those shifts.

14.13 M&S SERVICE ORDERS. The Contractor shall, for every Service Order, indicate (by checking box) on the service order form if the pending work effort has been covered by the task order Accident Hazard Analysis (AHA) approved along with the APP. If the Service Order work was not covered under the initial AHA, the Contractor shall attach an AHA as a part of the Service Order documentation package and submit it to the program’s safety inbox for review. In addition, if the task requires a plan or program that was not included in the original submittal or if the plan/program changes due to the new task, the Contractor shall submit the site-specific plan or program associated with the Service Order and AHA.

14.14 Emergency Service Orders/Responses: Responses addressed by one or two technicians, a L3 SSHO would be acceptable, The L3 responding must meet the minimum requirement per the EM 385-1-1, 2-3 and be designated in writing. If the pending work effort was not covered under the initial task order AHA / APP, the Contractor may begin the onsite work efforts, while complying with all the safety and health requirements in EM 385-1-1. After issue of the Emergency SO, the Contractor shall submit, for Government acceptance, the AHA for the Emergency SO work, within 2-business days (exclusive of weekends and Federal holidays).

Minimum Acceptable SSHO Coverage for FTI Work

L1 SSHO

*All levels of SSHOs shall conduct the roles and responsibilities listed in EM 385-1-1 (2024) Chapter 2-4.b.)

**At all levels, no SSHO can supervise employees on the jobsite (unless they are safety employees) Required for work on the below activities (and similar):

· LOTO (600V and above)

· Scaffolding over 10’ feet

· Excavations/Trenching 5’ and greater

· Lift Plans involving cranes

· Permit Required Confined Spaces

· Asbestos/Lead/etc.

· Demolition beyond “soft”

· Boiler Corrective Maintenance

Dual-hatting not allowed while active work on high-hazard activities (or when the above bulleted items) is occurring.

*L2 SSHO

Required for work on the below activities (and similar):

· LOTO (Greater than 240V to less than 600V)

· Fall Protection

· Confined Space

· Excavations/Trenching less than 5’

· Ladders above 24’ and Caged ladders above 20’ and

· Scaffolding up to 10’

· Most Corrective Maintenance

· Powered Industrial Trucks (PIT) and Aerial Lifts

· Lifts from an Aerial lift, forklift, etc. (w/accepted lift plan)

· Soft Demolition

· More involved hardware upgrades

· Simple Boiler PM

L2 SSHO’s are only permitted on projects with a residual risk of low or medium, as dictated by an Activity Hazard Analysis. Can be dual-hatted.

*L3 SSHO

Acceptable for the below activities (and similar):

· Office work

· Trenching less than 3’

· Software upgrades and simple hardware changes

· Most Preventative Maintenance

· PVTs (Performance Verification Testing)

· A/V installs

· Pulling Wire

· Very basic Corrective Maintenance (1–2-man work)

· Ladders less than 24’

· Many AV/TV installations

· Inventory

If L2 tasks are required while doing L3 work, then coverage must jump to a L2. (Example: Quarterly PMs being accomplished but utilizing an aerial lift to reach location. This would require a L2 SSHO, not a L3)

L3 SSHO can only be used on projects with a low or medium risk. Can be dual hatted as a lead technician if they are allotted time to conduct required safety duties.

ATTACHMENT A

BILL OF MATERIALS

WILLIAM BEAUMONT ARMY MEDICAL CENTER

SCRUBEX AUTOMATED LINEN DISPENSERS

MARCH 2025