Cedars NAP_Invitation for Bids_Final.pdf
PDF 171 KB Posted
- Attached to
- 199-18577-008 (B41) The Cedars Natural Area Preserve, Southwest Region Natural Area Improvements
- Solicitation number
- IFB-114471
- Issued by
- Lee County, Virginia
About this file
This is a Notice of Invitation for Bids issued by the Virginia Department of Conservation and Recreation for natural area preserve improvements at The Cedars Natural Area Preserve in Lee County, Virginia (Project Code 199-18577-008 (B41)). The project encompasses construction of a new parking area featuring 18-foot gravel stalls, a 24-foot drive aisle, ADA-accessible van parking, 61 linear feet of concrete sidewalks, and 267 linear feet of vehicle fencing, along with demolition of several abandoned structures including the Smith Heirs Dairy Barn, pole barn, Smith Concrete Slab, and the Coy and Maxicope House with associated outbuildings. Two additive bid items are available for the Wilder-Free House and Rajbansee House demolition. A mandatory pre-bid conference was held on March 12, 2026, at Cedar Hill Country Club in Jonesville, Virginia. Sealed bids were due by 2:00 P.M. on April 1, 2026, with public bid opening scheduled for April 2, 2026, at The Lane Group, Inc. in Abingdon, Virginia. Substantial completion is required within 150 consecutive calendar days from the Notice to Proceed, with final completion within 30 days thereafter.
The contract will be awarded on a lump sum basis to the lowest responsive and responsible bidder, with the owner retaining discretion to award additive bid items. Bidders must hold a Class A Virginia Contractor License, register as vendors in eVA, and provide a Bid Bond equal to five percent of the total bid amount. Standard Performance and Labor and Material Payment Bonds are required upon award, with five percent retainage withheld from progress payments until final payment. The project documents are available for free download from eVA or for purchase from The Lane Group, Inc. for a $100 refundable deposit per set plus a $50 non-refundable shipping charge. No specific set-asides or restrictions limiting participation to disadvantaged enterprises are identified. Contractors must maintain comprehensive insurance coverage, including $2 million general liability per occurrence and $1 million automobile liability, and comply with E-Verify requirements, prevailing wage standards, Virginia Uniform Statewide Building Code, and all applicable environmental and worker safety regulations.
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Text version
DGS-30-256
(Rev. 07/21)
Notice of Invitation for Bids Page 1 of 1
NOTICE OF
INVITATION FOR BIDS (IFB)
Sealed bids are invited for the construction of the Natural Area Preserve Improvements Southwest Region PC# 199- 18577-008 (B41) at the Cedars Natural Area Preserve in Lee County, Virginia.
The project is generally described as construction of a new parking area and demolition of several abandoned structures at the Cedars Natural Area Preserve.
Sealed bids will be received at The Lane Group, Inc., 310 Valley Street N.W., Abingdon, Virginia. The deadline for submitting bids is 2:00 P.M. sharp, as determined by the Bid Officer, on Wednesday, April 1, 2026.
The bids will be opened publicly and read aloud beginning at 2:00 P.M., on Thursday, April 2, 2026, at the same location.
A Bid Bond is required.
eVA Vendor Registration: The bidder or offeror shall be a registered vendor in eVA. See the attached eVA Vendor Registration Requirements.
Procedures for submitting a bid, claiming an error, withdrawal of bids and other pertinent information are contained in the Instructions to Bidders, which is part of the Invitation for Bids. Withdrawal due to error in bid shall be permitted in accord with Section 9 of the Instructions to Bidders and § 2.2-4330, Code of Virginia. The Owner reserves the right to reject any or all bids.
A pre-bid conference will be held at the Cedar Hill Country Club., 1040 Shannon Evans Road, Jonesville, Virginia 24263. at 10 A.M., on March 12, 2026 . Attendance shall be mandatory for those submitting a bid.
The contract shall be awarded on a lump sum basis as follows: the Total Base Bid Amount including any properly submitted and received bid modifications plus such successive Additive Bid Items as the Owner in its discretion decides to award in the manner set forth in Paragraph 12 of the Instructions to Bidders. ‘Notice of Award’ or ‘Notice of Intent to Award’ will be posted on eVA, Virginia Department of General Services’ central electronic procurement website, at https://eva.virginia.gov.
Contractor registration is required in accordance with Section 54.1-1103 of the Code of Virginia.
Contractors shall hold a Class A License.
See the Invitation for Bids for additional qualification requirements.
All executive branch agencies are directed to advance Executive Order 35, dated July 3, 2019.
The Invitation for Bids for the above project, including the Drawings and the Specifications containing the information necessary for bidding, may be obtained from the office of The Lane Group, Inc., 310 Valley Street, N.W., Abingdon, Virginia 24210, Telephone (276)206-8571.
A deposit of $100 for each set of the Invitation for Bids documents will be required as a guarantee of the safe return of the documents within ten days after the bid opening. A non-refundable shipping charge of $50 per set is required for all sets requiring shipment.
Copies of the Invitation for Bids documents, including the plans and the specifications, will also be available digitally via the following:
Free download at eVA – Virginia Business Opportunities (https://mvendor.cgieva.com/Vendor/public/AllOpportunities.jsp)
Authorized Official of Owner/Agency Attachment: eVA Vendor Registration Requirements https://mvendor.cgieva.com/Vendor/public/AllOpportunities.jsp
DGS-30-385
(Rev. 1/21)
Vendor eVA Registration Requirements eVA Business-to-Government Vendor Registration, Contracts, and Orders: The eVA
Internet electronic procurement solution, web site portal www.eVA.virginia.gov, streamlines and automates government purchasing activities in the Commonwealth. The eVA portal is the gateway for vendors to conduct business with state agencies and public bodies. All vendors desiring to provide construction and/or professional services to the
Commonwealth shall participate in the eVA Internet e-procurement solution by completing the free eVA Vendor Registration. All bidders or offerors must register in eVA and pay the Vendor Transaction Fees specified below; failure to register will result in the bid/proposal being rejected.
Vendor transaction fees are determined by the date the original purchase order is issued and the current fees can be found on the eVA website at https://eva.virginia.gov/eva-billing.html.
eVA Orders and Contracts: It is anticipated that the contract will result in multiple purchase orders (i.e., one for each delivery requirement) with the applicable eVA transaction fee assessed for each order.
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