CDBG_-_Rental_Rehabilitation_(Addendum_#1_Revision).pdf

REQUEST FOR PROPOSAL

2024-CDBG-039-PR

CDBG - RENTAL REHABILITATION

County of Dane

City-County Building, Room 425, 53703

Madison, WI 53703

RELEASE DATE: April 17, 2024

DEADLINE FOR QUESTIONS: May 17, 2024

RESPONSE DEADLINE: May 31, 2024, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/countyofdane

County of Dane

REQUEST FOR PROPOSAL

CDBG - Rental Rehabilitation

I. Introduction II. RFP Overview

III. Evaluation IV. Project Overview/Scope of Services V. RFP Application

VI. General Guidelines and Terms & Conditions VII. Standard Terms and Conditions

Attachments:

A - Dane County UCC Participation List - 2024

B - Dane County 2025 Evaluation Criteria FINAL 04.15.2024

C - FINAL-2020-2024-ConPlan

D - CDBG - Policies - Environmental Reviews - REV 04.02.2024

E - CDBG - Policies - Rental Rehabilitation Loan Program

F - CDBG - Policies - Rental Rehabilitation

Request For Proposal #2024-CDBG-039-PR Title: CDBG - Rental Rehabilitation

1. Introduction

1.1. Summary

In order to ensure the continued availability of safe, decent, and affordable rental housing for low-and-moderate income residents of the Dane County Urban County Consortium, Housing and Urban

Development (HUD) Home Investment Partnership (HOME) funds and/or Community Development

Block Grant (CDBG) funds are being made available for the rehabilitation of rental properties. Please refer to the attached documents for additional details: CDBG HOME PROGRAM REHABILITATION

STANDARDS (Appendix B), CDBG & HOME RENTAL REHABILITATION PROGRAM STANDARDS (Appendix

C) , DANE COUNTY 2020 – 2024 CONSOLIDATED PLAN, and CDBG HOME ENVIRONMENTAL REVIEW

POLICY AND PROCEDURES (Appendix E), and CDBG HOME REHABILITATION LOAN PROGRAM

STANDARDS. The CDBG HOME REHABILITATION LOAN PROGRAM STANDARDS revisions are to be approved at the CBDG Commission meeting May 8th, 2024 Dane County requires that all applicants complete the Vendor Questionnaire/RFP application in its entirety, and sign the Signature Power Form at the end of the Questionnaire. Failure to do so may result in the application to become ineligible for funding and may not be scored.

1.2. Background

Dane County intends to use the results of this process to make an award to subrecipients. The total amount of funding available for 2025 is unknown at this time. It is estimated that Dane County’s annual entitlement for 2025 may have up to $1,000,000 in CDBG and $600,000 in HOME funds that will be disbursed among several CDBG and HOME categories including the Rental Rehabilitation category.

Additionally, approximately $1 million of unexpended HOME funds will be available for disbursement in the 2025 RFP cycle.

1.3. Contact Information

Megan Rogan

Purchasing Officer

210 Martin Luther King Jr. Blvd. Rm. 425

Madison, WI 53703

Email: rogan.megan@countyofdane.com

Phone: (608) 283-1487

Department:

Human Services

1.4. Timeline

Release Project Date April 17, 2024 mailto:rogan.megan@countyofdane.com tel:(608)283-1487

Vendor Conference (Non-Mandatory) April 25, 2024, 10:00am

Please pre-register for the virtual vendor conference at the following link:

https://zoom.us/meeting/register/tJ0kf-ihpjIvGNfdrIVs5wB0Y0RbNjsuPtvi

Question Submission Deadline May 17, 2024, 2:00pm

Question Response Deadline May 24, 2024, 2:00pm

Proposal Submission Deadline May 31, 2024, 2:00pm https://zoom.us/meeting/register/tJ0kf-ihpjIvGNfdrIVs5wB0Y0RbNjsuPtvi

2. RFP Overview

2.1. Introduction

The purpose of this document is to provide interested parties with information to enable them to prepare and submit a proposal according to the specifications set forth within this document.

The County intends to use the results of this process to award a contract or issue of purchase order for the product(s) and or services(s) stated: In order to ensure the continued availability of safe, decent, and affordable rental housing for low-and-moderate income residents of the Dane County Urban County

Consortium, Housing and Urban Development (HUD) Home Investment Partnership (HOME) funds and/or Community Development Block Grant (CDBG) funds are being made available for the rehabilitation of rental properties. Please refer to the attached documents for additional details: CDBG

HOME PROGRAM REHABILITATION STANDARDS (Appendix B), CDBG & HOME RENTAL REHABILITATION

PROGRAM STANDARDS (Appendix C) , DANE COUNTY 2020 – 2024 CONSOLIDATED PLAN, and CDBG

HOME ENVIRONMENTAL REVIEW POLICY AND PROCEDURES (Appendix E), and CDBG HOME

REHABILITATION LOAN PROGRAM STANDARDS. The CDBG HOME REHABILITATION LOAN PROGRAM

STANDARDS revisions are to be approved at the CBDG Commission meeting May 8th, 2024 Dane County requires that all applicants complete the Vendor Questionnaire/RFP application in its entirety, and sign the Signature Power Form at the end of the Questionnaire. Failure to do so may result in the application to become ineligible for funding and may not be scored.

The Dane County Purchasing Division is the sole point of contact for questions and issues that may arise during the RFP process.

2.2. Clarification of the Specifications

All inquiries concerning this RFP must be submitted via the County's eProcurement Portal.

Any questions concerning this RFP must be submitted before 2:00 pm on Friday, May 17, 2024.

Proposers are expected to raise any questions, exceptions, or additions they have concerning the RFP document at this point in the RFP process. If a proposer discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFP, the proposer should immediately notify the contact person of such error and request modification or clarification of the RFP document.

Proposers are prohibited from communicating directly with any employee of Dane County, except as described herein. No County employee or representative other than those individuals listed as County contacts in this RFP is authorized to provide any information or respond to any question or inquiry concerning this RFP.

2.3. Vendor Conference

A vendor conference will be held for this RFP on Thursday, April 25, 2024 at 10am.

Register to attend the vendor conference: https://zoom.us/meeting/register/tJ0kf-ihpjIvGNfdrIVs5wB0Y0RbNjsuPtvi https://procurement.opengov.com/portal/countyofdane

2.4. Calendar of Events

Specific and estimated dates and times of actions related to this RFP are listed in the timeline in the

Introduction section above. The actions with specific dates must be completed as indicated unless otherwise changed by the County. In the event that the County finds it necessary to change any of the specific dates and times in the calendar of events listed below, it will do so by issuing an addendum to this RFP and posting such addendum on the Dane County eProcurement Portal. There may or may not be a formal notification issued for changes in the estimated dates and times.

CDBG & HOME RFP Cycle Calendar of Events DATE (Subject to Change)

RFP Issued April 17, 2024

Vendor Conference April 25, 2024

Addendums or supplements to the RFP posted on the Purchasing Division website May 13, 2024

Last day to submit written inquiries (2:00 p.m. CST) May 17, 2024

Question Response Deadline (2:00 p.m. CST) May 24, 2024

Proposals due (2:00 p.m. CST) May 31, 2024

Presentations to Application Review Team July 10 – 16, 2024

Preliminary funding recommendations to CDBG Commission August 6, 2024

Public Hearing on Final funding recommendations to CDBG Commission October 1, 2024

Approval of County Board November/December 2024

Contract Drafting January – March 2025

Disbursement of Funds April 2025 (tentative)

2.5. Submittal Instructions

Dane County reserves the right to accept any part of this bid deemed to be in the best interest of the

County. The County also retains the right to accept or reject any or all bids.

Proposals must be submitted via the County's eProcurement Portal before 2:00 pm on Friday, May 31, 2024. Late, faxed, mailed, hand-delivered, or incomplete proposals will be rejected unless otherwise specified. Dane County is not liable for any cost incurred by proposers in replying to this RFP.

To Submit a Proposal:

1. Register at the County's eProcurement Portal at https://procurement.opengov.com/portal/countyofdane

2. Once registered, click on the "draft" button to draft your proposal.

3. Provide company information.

4. Answer Vendor Questionnaire.

5. Where indicated upload the required documents.

6. The file upload status can be seen for each document uploaded.

7. Confirm all files have been uploaded.

8. Review your work and click on "submit" proposal.

9. Acknowledge any addenda.

3. Evaluation

No

Evaluation Criteria Scorin g

Metho d

Weigh t

(Point s)

1. Meeting a National Objective – Need and Justification (30 points maximum):

• The program overview adequately describes how the proposed project meets a national objective. (worth up to 5 points).

o The activity will be evaluated in terms of the documentation and justification of meeting a national objective. Activities with documentation and justification will be awarded accordingly:

Excellent 5 points

Good 3 – 4 points

Average 1 – 2 points

Does not provide documentation and/or justification 0 points

• Statements are substantiated and related to the needs and the priorities in the 2025 - 2029

Consolidated Plan (worth up to 5 points).

o The activity will be evaluated in terms of the documentation and justification of the needs tied to the priorities listed in the Consolidated Plan. Activities with documentation and justification will be awarded accordingly:

Excellent 5 points

Good 3 – 4 points

Average 1 – 2 points

Does not provide documentation and/or justification 0 points

• Provides a description of how funds may be targeted to areas of greatest need (worth up to

10 points).

o The activity will be evaluated in terms of the documentation and justification of the need for the activity. Activities with documentation and justification will be awarded accordingly:

Excellent 9 – 10 points

Good 6 – 8 points

Average 1 – 5 points

• The organization has developed a process to serve individuals with limited English proficiency

(LEP). (worth up to 5 points)

Points

Based

(28.6% of

Total)

The organization has developed a Language Access Plan (plan must be included in the RFP application).

1 point

The organization has developed a process to provide interpretation services.

1 point

The organization has developed a process to provide translation services.

1 point

The organization has developed marketing materials in multiple languages.

1 point

The organization has signage attesting to the services listed above.

1 point

• Service Area: How accessible is the program geographically to low-and-moderate income persons? (worth up to 5 points) o The activity will be evaluated in terms of the documentation and justification of the accessibility to the activity. Activities with documentation and justification will be awarded accordingly:

Accessible to low- and moderate income persons. 4 – 5 points

Somewhat accessible to low- and moderate income persons.

1 – 3 points

Not accessible to low- and moderate income persons. 0 points

2. Project Approach (30 points maximum):

The application describes what the program/project will do; how it will be implemented, operated, and administered within a realistic time period; how the services or activities will be provided; and how low-income participants will access services. The description should include:

• Project description: A description of the work that will be undertaken and a description of how the work will address the identified need. Includes relevant eligibility guidelines, clear referral process. Applicant demonstrates capacity to carry out the project. (worth up to 8 points).

o The activity will be evaluated in terms of the documentation and justification of describing how the work addresses the identified need. Activities with documentation and justification will be awarded accordingly:

Excellent 7 - 8 points

Good 4 – 6 points

Average 1 – 3 points

• Work plan, Timeline and Milestones: A work plan for how the project/program will be organized, implemented, operated, and administered, and the timeline and milestones from initiation to completion. Work on the project - meaning funds will be spent - will begin in

2025. (worth up 7 points).

o The activity will be evaluated in terms of the documentation and justification of the work plan, timeline and milestones. Activities with documentation and justification will be awarded accordingly:

Excellent 7 points

Good 4 – 6 points

• Outreach and marketing initiatives that will be implemented to inform potential participants and to ensure that they are aware of the services/activities to be provided (worth up to 5 points).

Conducts targeted outreach to 5 or more municipalities to inform potential participants 5 points

Conducts targeted outreach to 3 - 4 municipalities to inform potential participants 3 – 4 points

Conducts targeted outreach to 1 - 2 municipalities to inform potential participants 1 – 2 points

Points

Based

(28.6%

• Outcomes are identified and can reasonably be expected to be achieved (worth up to 8 points).

o The activity will be evaluated in terms of the documentation and justification of the reasonably achievable outcomes. Activities with documentation and justification will be awarded accordingly:

Excellent 7 - 8 points

Good 4 – 6 points

• If the project requires temporary displacement, indicates the number of households and describes specific assistance to be provided to households temporarily displaced (worth up to

2 points. Maximum points awarded if no displacement).

No Displacement 2 points

Displacement – Identifies households displaced and specific assistance 2 points

Displacement – Does not identify households and/or correct level of assistance 0 points

3. Experience and Qualifications (15 points maximum):

The application provides documentation to justify the organization’s capacity to conduct this project. The project is consistent with the mission of the organization.

• The organization has undertaken projects of similar complexity to the one for which funds are being requested (worth up to 4 points).

• The organization has experience providing services to low- and moderate income populations

(worth up to 3 points)

• There are staff resources with the skills and experience to administer and conduct an accountable and responsible project. Key staff with experience in this area are identified.

(worth up to 4 points).

• There appears to be adequate board and management oversight along with a commitment to quality and service improvement (worth up to 4 points).

Points

Based

(14.3%

4. Financial Information (15 points maximum):

The application clearly explains and justifies each proposed budget line item and why CDBG and/or

HOME funding is required to make the project viable. The activity will be evaluated in terms of 1) its impact on the identified need; and 2) its implementation costs and funding request relative to its financial and human resources. Evaluation will include the cost incurred per person per unit and the justification for a particular level of funding. Certain types of projects may also be required to submit: a budget summary, detailed project budget, prior- or current-year operating costs, and a 15-year operating budget. (worth up to 15 points).

• Cost Reasonableness and Effectiveness: An explanation is included on the basis for the cost estimates for the project. The budget is realistic. (worth up to 5 points)

• The organization is financially stable. (worth up to 5 points)

• Efforts have been made to secure and to leverage other funding for the project. The application identifies eligible sources of match to leverage. (worth up to 5 points) o 25% of funds leveraged from requested amount will receive the maximum of 5 points.

o Up to 15% of funds leveraged from requested amount will receive 3 points.

o No additional funds identified will receive 0 points.

Points

Based

(14.3% of

Total)

5. Partnerships (5 points maximum):

Identifies any partnerships that have been or will be formed to ensure the success of the project;

describes how meaningful partnerships will enhance the applicant’s program (worth up to 5 points).

Points

Based

(4.8% of

Total)

6. Shovel-Ready (5 points maximum):

Five points will be awarded to projects that are shovel-ready by Q4 of 2024. Public Services will automatically receive 5 points.

Public Service Projects 5 points

Project is shovel-ready 5 points

Project is not shovel-ready 0 points

Points

Based

(4.8%

7. Past Performance (5 points maximum):

If the organization has been previously funded, a review of the last five years’ past expenditures and performance shows that the organization has been able to meet timelines and goals in a reasonable fashion, and is responsive to all communications from the CDBG/HOME staff (e.g., no unexpended dollars from prior years; funds are used in a timely manner and invoices submitted; has regular contact with staff; agency relinquished funds). Compliance with the contract will include, but not be limited to, timely and accurate submission of beneficiary/program reports and expenditure invoices, adherence to scope of services, and quality of work. (Worth up to 5 points). New applicants will be automatically awarded 5 points.

Accurate / Consistent Spending of Funds Up to 3 points

Agency has not returned funds in excess of 1% of awarded funds and does not have unexpended funds 3 points

Agency has not returned funds in excess of 10% of awarded funds but has unexpended funds from 2 years or more

1 – 2 points

If agency returned funds 0 points

Program or Financial Report deadlines are met Up to 1 point

Responsive with Communications Up to 1 point

Points

Based

(4.8%

4. Project Overview/Scope of Services

4.1. DEFINITIONS AND LINKS

The following definitions and links are used throughout the RFP.

County: Dane County

County Agency: Department of Human Services/Division of Housing Access and Affordability utilizing the service or product.

Dane County Purchasing website: www.danepurchasing.com

Fair Labor Practices websites: www.nlrb.govand http://werc.wi.gov

Purchasing

Proposer/Vendor/Firm/Contractor: a company submitting a proposal in response to this RFP.

4.2. PLEASE NOTE - FINAL RULE

HUD published a revised Final Rule for the HOME program in the Federal Register on July 24, 2013.

http://www.ecfr.gov/cgi-binext-idx?c=ecfr&tpl=/ecfrbrowse/Title24/24cfr92_main_02.tpl

The changes are intended to enhance performance and accountability, and clarify certain existing provisions. The Final Rule will require the program to establish updated program standards that may result in significant changes to the current requirements stated in this RFP.

4.3. ELIGIBLE APPLICANTS

In order to be considered for financing, applicants must meet the following requirements:

• Be legally capable of entering into a binding agreement;

• Be a U.S. Citizen or legally admitted resident alien;

• Demonstrate that the project is economically viable and the borrower(s), if applicable, will have the economic ability to repay the funds;

• Be current on all personal and business income and property taxes, and mortgage payments on subject property;

• Not-for profits corporations are eligible to apply. The corporation must be a 501(c)(3) or 501(c)(4) tax exempt organization.

4.4. ELIGIBLE PROPERTIES

1. The property must be located in one of the participating municipalities of the Dane County Urban

County Consortium.

2. Eligible properties may be publicly or privately owned; and residential or mixed use.

3. Transitional as well as permanent housing, including group homes and SROs, is allowed.

4. Property must pass an environmental review conducted by Dane County Community Development

Block Grant staff before funds will be committed.

http://www.nlrb.gov/ http://werc.wi.gov/

5. Property must meet all applicable State and local code requirements, and must meet the housing quality standards in 24 CFR 982.401 by project completion.

6. Properties constructed or manufactured before 1978 must be inspected for lead-based paint hazards.

If deteriorated paint is found it must be properly remediated in compliance with the Lead Safe Housing

Rule.

4.5. ELIGIBLE EXPENSE CATEGORIES

The following categories of expense shall be considered eligible for funding under the program.

• All work identified as not meeting the housing quality standards in 24 CFR 982.401 or applicable local standards;

• Repair or replacement of major housing systems in danger of failure;

• Improvements designed to remove material and architectural barriers that restrict the mobility or accessibility of the unit;

• Improvements necessary to eliminate or reduce lead-based paint hazards;

• Energy-related repairs or improvements;

• Architectural, engineering or related professional services required in the preparation of rehabilitation plans and drawings or write-ups;

• Costs for processing and settling the financing for a project, such as credit reports, fees for title evidence, fees for recordation and filing of legal documents, building permits, private appraisal fees and fees for an independent rehabilitation cost estimate.

• Please note that Federal Labor Standards, including the payment of prevailing wages under Davis-

Bacon, may apply to the project.

4.6. INELIGIBLE EXPENSE CATEGORIES

The following categories of expense shall be considered ineligible for funding under the program.

• Refinancing of existing debt;

• Property acquisition;

• New construction of decks, fireplaces, outbuildings, or recreational or entertainment facilities;

• Construction items and expenses that are completed before project approval.

• New construction of building additions or additional rental dwelling units

4.7. TYPES OF ASSISTANCE

Loans and/or grants for up to 75% of the cost of the rehabilitation work.

4.8. REHABILITATION STANDARDS

Housing that is being rehabilitated with HUD funds must meet all applicable state and local codes, rehabilitation standards and ordinances, and zoning ordinances at the time of project completion. The work being undertaken must comply with the standards set forth in the Dane County CDBG and HOME

Rehabilitation Standards that are intended to assure that improved housing is livable, healthful, safe, and physically sound. The housing must also meet handicapped accessibility requirements, where applicable.

4.9. PROPERTY STANDARDS

1. Acquired and/or rehabilitated housing must meet all applicable local codes, rehabilitation standards, ordinances, and zoning ordinances the time of project completion. Housing must all meet the housing quality standards in 24 CFR 982.401. The property must also meet all applicable requirements of the

Lead Safe Housing Rule 24 CFR 35.

2. Any rehabilitation work must be done in compliance with the Dane County CDBG and HOME Program

Rehabilitation Standards.

3, Rental project owners must maintain the housing in compliance with all applicable State and local requirements, and the housing quality standards in 24 CFR 982.401 through the affordability period.

4.10. TENANT INCOME ELIGIBILTY REQUIREMENTS

1. All assisted single unit structures must be occupied by low-to-moderate income households as defined in 24 CFR 570.3.

2. An assisted two-unit structure must have at least one unit occupied by a low-to-moderate income household as defined in 24 CFR 570.3, and

3. An assisted structure containing more than two units must have at least 75% of the units occupied by low-to-moderate income households as defined in 24 CFR 570.3

4.11. INITIAL PROJECT RENTS

1. Properties being assisted with CDBG funds must comply with the rent limitations determined by HUD and explained in 24 CFR 92.252(a).

2. All initial project rents will be approved in accordance with 24 CFR 92.252(c).

4.12. SUBSEQUENT RENTS

1. The maximum rents are recalculated by HUD on a periodic basis and will be made available to rental project owners/managers.

2. Owners of CDBG-assisted rental housing must annually provide information on rents and tenant occupancy to demonstrate compliance with program requirements.

4.13. FEDERAL LABOR STANDARDS

These HUD requirements apply to rehabilitation projects with 8 or more CDBG-assisted units and apply to the entire project, not just the portion funded by County CDBG funds. If a grant contract is awarded and Davis-Bacon will be triggered, labor standards requirements will be described in detail in the contract with the County. Additional information also can be obtained in the HUD Contractor’s Guide to

Prevailing Wage Requirements for Federally-Assisted Construction Projects at:

http://portal.hud.gov/hudportal/documents/huddoc?id=4812-LRguide.pdf

4.14. RECORDS

1. The lease between the tenant and owner must be for not less than one year, unless by mutual agreement between the tenant and owner.

2. The lease may not contain any of the provisions prohibited under §92.253.

4.15. INITIAL PROJECT RENTS

1. Properties being assisted with HOME funds must comply with the rent limitations determined by HUD and explained in 24 CFR 92.252(a).

2. All initial project rents will be approved in accordance with 24 CFR 92.252(c).

4.16. SUBSEQUENT RENTS

1. The maximum rents are recalculated by HUD on a periodic basis and will be made available to rental project owners/managers.

2. Owners of HOME-assisted rental housing must annually provide information on rents and tenant occupancy to demonstrate compliance with program requirements.

4.17. FEDERAL LABOR STANDARDS

These HUD requirements apply to projects with 12 or more HOME-assisted units and apply to the entire project, not just the portion funded by County HOME funds. If a grant contract is awarded and Davis-

Bacon will be triggered, labor standards requirements will be described in detail in the contract with the

County. Additional information also can be obtained in the HUD Contractor’s Guide to Prevailing Wage

Requirements for Federally-Assisted Construction Projects at http://portal.hud.gov/hudportal/documents/huddoc?id=4812-LRguide.pdf.

4.18. RECORDS

The following represents, some but not all, of the records required to be maintained:

•For each unit occupied by a low-and-moderate income household, the size, ethnicity, and income of the household;

•The rent charged (or to be charged) after assistance for each dwelling unit in each structure assisted;

and

•Information necessary to show the affordability of the units occupied (or to be occupied) by low-and-moderate income households.

4.19. OBJECTIVES

To provide safe, decent, and sanitary affordable rental housing to residents of the Dane County Urban

County Consortium.

4.20. NEEDS

1. Projects must assist low-and moderate-income persons in the participating municipalities of the Dane

County Urban County Consortium.

2. It is expected that projects will meet documented community needs. This includes needs documented through “hard” data sources.

3. Any additional funding needed to make the project viable must be secured in order for a contract to be executed.

4. Projects must be shovel-ready, meaning that rehabilitation work will begin in the year in which the contract is awarded. (i.e., 2025) The criteria for shovel readiness means that the project can be shovel-ready by Quarter 4 of 2024.

5. Projects must be delivered in a cost effective manner with measurable performance outcomes.

6. It is expected that all or a portion of funds will be targeted to areas of greatest need.

7. The project may not begin until the environmental review requirements at Part 58 are met and the

County has given notice to proceed.

4.21. CURRENT OPERATIONS

There were no awards for Rental Rehabilitation made in 2024.

4.22. MANDATORY REQUIREMENTS

The following general requirements are mandatory and must be complied with. NOTE: Programs not meeting the mandatory requirements will not be evaluated.

A. Be an eligible activity.

B. Be located in, or provide services to residents of one of the member communities of the Dane

County Urban County Consortium identified in Appendix A. PROJECTS MUST NOT BE LOCATED

IN THE CITY OF MADISON.

C. Address one of the funding priority areas established by the CDBG Commission.

D. Not be a HUD listed debarred or ineligible contractor.

E. If CDBG eligible, meet one of the three national objectives.

Dane County requires that all applicants follow/use the application format provided via the Vendor

Questionnaire, complete all question fields, and sign the DocuSign Signature Power Form. Failure to do so may result in the application to become ineligible for funding and may not be scored.

5. RFP Application

5.1. Legal Status*

Please identify the Organization's Legal Status

☐ Municipality

☐ Private, Non-Profit

☐ Private, For Profit

☐ Other, LLC, LLP, Sole Proprietor

*Response required

5.2. Federal EIN*

Please enter the Organization's Federal EIN in the space below:

*Response required

5.3. Organization Name*

Please enter the Organization’s Name as listed in the Wisconsin Department of Financial Institutions.

*Response required

5.4. Organization Name - Documentation*

Please attach a screenshot from the Wisconsin Department of Financial Institutions website showing the corporate record.

Source to search: https://wdfi.org/apps/CorpSearch/Search.aspx

*Response required

5.5. Unique Entity Identification Number*

Please enter the Organization's Unique Entity Identification Number in the space below:

*Response required

5.6. Unique Entity Identification Number - Documentation*

Please attach a screenshot from the sam.gov website showing the Unique Entity Identification Number.

Source to register: https://sam.gov/content/entity-registration

*Response required

5.7. Highest Ranking Person - Name*

Please provide the full name of the highest-ranking person (Executive Director, President, Chief

Executive Officer, or Chief Elected Official) at the applicant’s organization.

*Response required

5.8. Highest Ranking Person - Phone Number*

Please provide the phone number of the highest-ranking person (Executive Director, President, Chief

Executive Officer, or Chief Elected Official) at the applicant’s organization.

https://wdfi.org/apps/CorpSearch/Search.aspx https://sam.gov/content/entity-registration

Maximum response length: 12 characters

*Response required

5.9. Highest Ranking Person - E-mail*

Please provide the e-mail address of the highest-ranking person (Executive Director, President, Chief

Executive Officer, or Chief Elected Official) at the applicant’s organization.

*Response required

5.10. PROJECT

5.10.1. Project Name*

Please enter the Project Name for which you are applying.

*Response required

5.10.2. Project Contact Person*

Please provide the full name of the Project Contact Person.

*Response required

5.10.3. Project Contact Person - Phone Number*

Please provide the phone number of the Project Contact Person.

Maximum response length: 12 characters

*Response required

5.10.4. Project Contact Person - E-mail*

Please provide the e-mail address of the Project Contact Person.

*Response required

5.10.5. Total Project Cost*

Please provide the Total Project Cost in the space below.

*Response required

5.10.6. Funds Requested - Amount of Funds Requested*

Please list the amount of funding for which you are applying in the space below.

Section 3 applies to construction projects exceeding $200,000 per housing property.

Maximum response length: 11 characters

*Response required

5.10.7. Percent of Funds Requested to Total Project Cost*

Please calculate the percentage of funds requested to the total project cost.

Maximum response length: 7 characters

5.10.8. Minimum Funds Requested*

What is the minimum funding amount that would allow you to carry out your proposal in some form?

Maximum response length: 11 characters

*Response required

5.11. National Objective – Need and Justification (30 points maximum)

5.11.1. Meeting a National Objective*

Please adequately describe how the proposed project meets a national objective. Emphasize on how the proposed project intends to serve low to moderate income households.

*Response required

5.11.2. Needs and Priorities*

Please substantiate and relate the needs in the community for this specific project and how it will align with the priorities in the most recent Dane County Consolidated Plan.

*Response required

5.11.3. Target Areas of Greatest Need*

Provide a description of how funds may be targeted to areas of greatest need.

*Response required

5.11.4. Language Access – Plan *

Has your organization developed a Language Access Plan?

☐ Yes

☐ No

*Response required

5.11.5. Language Access – Plan

If available, attach the organization’s Language Access Plan.

5.11.6. Language Access – Interpretation Services*

Provides a description of how the agency is prepared to adequately provide interpretation services to limited English participants. Dane County refers to interpretation services as oral communication with the participants whether in person or via electronic communication (i.e., telephone, virtual meetings via

Zoom, Teams or any other platform).

*Response required

5.11.7. Language Access – Translation Services*

Provides a description of how the agency is prepared to adequately provide translation services to limited English participants. Dane County refers to translation services as written communication with the participants (i.e., email, program forms).

5.11.8. Language Access – Marketing Materials*

Provides a description of how the agency is prepared to adequately provide marketing materials in multiple languages to limited English participants.

*Response required

5.11.9. Language Access – Signage

If available, attach a photo the organization’s signage attesting to the services listed above.

5.11.10. Service Area*

In the space below, provide a brief description of the location(s) where the project or services will take place. All housing units must reside in the municipalities listed in Dane County Urban County Consortium in Appendix A.

*Response required

5.11.11. Service Area - Map

A map may be included in this field.

5.11.12. Urban County Consortium (UCC)*

Persons served by this project must reside OUTSIDE the City of Madison. Explain specifically how the proposed project will track beneficiary information to ensure that those served reside in the UCC (and not the City of Madison)?

*Response required

5.11.13. Accessibility*

Provide a description of how your proposed project and services are accessible to low- and moderate-income persons. If available, provide examples.

*Response required

5.11.14. Property Owner*

In the space below, please provide the following information for the Owner of the Property that will be rehabilitated:

1. Name

2. Address

3. City, State, Zip

4. Primary Contact Person and Title

5. Telephone

6. Alternative Phone

7. Fax

8. Email Address

5.11.15. Taxes/Judgements*

Are there any unsatisfied judgments against the applicant/property owner, its principals or any related party?

☐ Yes

☐ No

*Response required

5.11.16. Taxes/Judgements*

Has any party related to this application been party to any litigation, including real estate foreclosure or bankruptcy within the past seven (7) year?

☐ Yes

☐ No

*Response required

5.11.17. Taxes/Judgements*

Are there any unpaid property taxes on the subject property?

☐ Yes

☐ No

*Response required

5.11.18. Taxes/Judgements

Use the space below to explain any “Yes” answers to the preceding three questions. Attach additional documentation as necessary.

5.11.19. COMMUNITY HOUSING DEVELOPMENT ORGANIZATION (CHDO)*

If applying for set-aside funds for a CHDO, please indicate if your organization is currently certified as a

CHDO and by whom. If interested in being considered for CHDO funds from Dane County, the CHDO certification packets for Dane County must be submitted prior to or in conjunction with this application.

☐ #1 - No, not currently certified and not applying for CHDO funds.

☐ #2 - Want to be considered for CHDO funds and will submit materials for certification.

☐ #3 - Yes, currently certified by Dane County.

☐ #4 - Yes, currently certified by another entity.

*Response required

5.11.20. COMMUNITY HOUSING DEVELOPMENT ORGANIZATION (CHDO)

If option #4 was selected as an answer to question above, please identify the entity in which your organization is certified.

5.11.21. Property Manager*

In the space below, please provide the following for the Management Company for the property:

1. Name

2. Address

3. City/State/Zip

4. Primary Contact Person and Title

5. Telephone

6. Alternative Phone

7. Fax

8. Email Address

*Response required

5.11.22. Project Site*

Please download the below documents, complete, and upload.

Using the attached spreadsheet, please list each site (street address and City) and building where the work will be undertaken. Include the date the building was constructed, the unit type (elderly, family, homeless, RCAC, single room occupancy, or supportive housing), number of units in each building, the number to be rehabbed, and the number of units that will be occupied by low-and-moderate (LMI) households after the rehab work is completed. For each building, list each unit, the number of bedrooms in the unit, the proposed income category of the tenant after the rehab work is completed, the monthly unit rent, and whether the rent includes utilities. Use additional pages as needed. Maps may be included as separate attachments.

• UNIT_Spreadsheet.xlsx

*Response required

5.11.23. Project Assistance*

Please indicate the subsidy source if this project is receiving project based federal rental assistance.

☐ Rural Development/Rental Assistance

☐ Section 221(d)(3) BMIR

☐ Section 236

☐ Section 8 Rent Supplement or Rental Assistance Payment

☐ Section 8 Housing Assistance Payment Contract

☐ Other

*Response required

5.11.24. Project Assistance*

If "Other" was selected, please specify the subsidy source in the space below:

https://government-project.s3.us-west-2.amazonaws.com/38949/2e44ce1f-f66b-46c8-bd44-b9764e92a782_UNIT_Spreadsheet.xlsx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4DXXPCKOT%2F20240425%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20240425T160931Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEGAaCXVzLXdlc3QtMiJHMEUCIGyl%2F%2FPMSexMDQZM2%2Ba64HTMMEZfY1VUXcjTC2AejcqTAiEAqDAdIkDj5cjJt8axV3uGshwXmaePcr5gdCxNCbGjskkqjAUIqf%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDI2xW7vq5RAyY9Ub3CrgBNNjDLNYOf%2Bp%2B4D8UgVv3BkW3fIBPQazDGcuWRnZUeRaYpKOnGgB1soQeF2cKhRBbXhOQK9DK9ufEwnjEcrpINm5S5t8OwvA8xoDmPP15gVU5PbXPAGwmg9OQ6mELgglpWBnCSoOKxHAj52U9szOB%2BJOq2klKwHBt%2BAUerE6cLGM7bobPQU0LQ1yQDb%2BMc0zzQEbdlXJ7torBrqF1apIgV%2Bx2x9mdg6WpRKeMoWnajmooA6nEBln1lo%2BUd8HpIKt6arGl29N0mAiKUI5hhyLJy5Drh6UHCNdynMVNWADtPGhdcjSgRihSwWT4UQNZhRSaTRa20qeT65wmAvGSn7z4mjO0DAeali2gTT51ht5OFXGK7ApMEqJARF6Fgl%2BAilBAbUZeK0bY%2BMV1BhJWJqD6rWQ1djcKLbkZ6T8BrsDQdLsIwciYeIJ8E4Vlr2uqVOU3pvL8q%2FlNkBk1ycQF4YfI%2FgJ4BxUmlR%2BgSNVFzH0u%2FpNnI89Wt7ZxMiH2eCs6kl8xf1mnca7QlV5MIWmE3e%2BcQWVlwhtV32ZBZzJBy6mxWn2dR6LZRwvBQZyVGJJimSS4NP%2BZsnjpp77RTNNjMzELmZCqDpBc%2BhhCSyavW1OXwxH6vgKAYwGRtG9XvuCZ5tWdUhN%2FiwIpkSlM4Ocs%2BvVGWK%2BgJnPz4VlftS1ycbN9OuIC4DZet%2F4tlWAgVkwbiCT2WNowBwWhJOgCrmJE5tCTuN7U5C4zdlyts8ZWDAdwu51E%2FW14L1OYTg9wtmXAmqTn55IJT53qmg0bsWoVhIPstQqYruf3sC%2Byf8nyBtLrHMpMMb%2FqbEGOpsBqrSx4a7zfKsTcxk%2BTxKGe7brWctxOiipRq77R1qD0TaZfukDG3exng2C2L54bfwtXlSsrZh4s05TC%2Bw9uY3UxVR5XhoM4n2sEvM7fhmDNyo4cJw6CFQp34104lZ%2FHeowSeoHc9oE3X4ggLYvkWHUus4gd1L1t1RImM7PCvhOb9c%2FIBfN0Qsuj6vcVmty2asCZjxb5As5V5XzV24%3D&X-Amz-Signature=3bdfe305c969852ca386c06de3210fe8892584218dac0f3581b6cd476a2ae864&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22UNIT_Spreadsheet.xlsx%22&x-id=GetObject

5.11.25. Number of Units*

Please indicate the total number of units per each assistance type identified above.

*Response required

5.12. Project Approach (30 points maximum)

5.12.1. Project Description*

In the space below, provide a detailed description of the work that will be undertaken and describe how it will address the identified need.

Word Minimum: 200 words

*Response required

5.12.2. Eligibility Guidelines*

In the space below, provide a description of the eligibility guidelines for participants.

*Response required

5.12.3. Referral and Application Process*

In the space below, provide a description of the referral and application process for the project.

*Response required

5.12.4. Program Capacity*

In the space below, provide a description of the program capacity for the project.

*Response required

5.12.5. Waiting List*

In the space below, provide a description of the waiting list for the project.

*Response required

5.12.6. Housing Quality Standards (HQS) / NSPIRE Inspections* In the space below, provide a description of who, when, and how the required Housing Quality

Standards (HQS) inspections will be conducted. Provide information on the background and training of the individual(s) who will conduct the inspections including the new NSPIRE inspection requirement. If this individual is yet to be selected, identify the criteria and process that will be used for selection.

*Response required

5.12.7. Work Priorities*

In the space below, provide a description of how the work will be prioritized if the needed work exceeds the allowable loan amount defined by the loan to value ratio.

*Response required

5.12.8. Loan Processing*

In the following space, provide a description of the loan processing that will be conducted, including credit checks, income and debt verifications, appraisals, etc.

5.12.9. Underwriting Criteria*

If using more restrictive standards than those specified in the RFP and Program Standards, in the following space, provide a description of the loan underwriting criteria that will be considered when making a loan to a homeowner.

*Response required

5.12.10. Work Plan with Timeline and Milestones*

Using the attached spreadsheet, please provide a work plan for how the project will be organized, implemented, operated, and administered. Include a reasonable timeline and accomplishments from initiation through project completion. This should assume that the CDBG/HOME funding will be available in the second quarter of 2025 (April 1 – June 30, 2025). Add in extra quarters as needed.

• 2025_Work_Plan_with_Timelin...

*Response required

5.12.11. Outreach and Marketing Initiatives*

In the space below, provide a description of the outreach and marketing initiatives that will be undertaken to inform potential participants of the project, eligibility criteria, and method(s) by which they may participate.

Word Minimum: 200 words

*Response required

5.12.12. Targeted Municipalities*

List the names of the municipalities that your organization will conduct targeted outreach to inform potential participants.

*Response required

5.12.13. Population to be Served*

In the space below, provide a brief description of the population that will benefit from this project. (All services must be provided to residents in the Dane County Urban County Consortium excluding the City of Madison as identified in Appendix A.)

*Response required

5.12.14. Low and Moderate Income Benefit*

In the space below, describe the efforts that will be taken to assure the beneficiaries are low-and-moderate income.

*Response required

5.12.15. Outcomes/Proposed Accomplishments *

List the total number of households that your program is proposing to serve.

Each household = 1 beneficiary self-certification form https://government-project.s3.us-west-2.amazonaws.com/81017/f1cc2012-5d72-4443-98eb-7d761b5f8d85_2025_Work_Plan_with_Timeline_and_Milestones.xlsx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4DXXPCKOT%2F20240425%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20240425T160931Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEGAaCXVzLXdlc3QtMiJHMEUCIGyl%2F%2FPMSexMDQZM2%2Ba64HTMMEZfY1VUXcjTC2AejcqTAiEAqDAdIkDj5cjJt8axV3uGshwXmaePcr5gdCxNCbGjskkqjAUIqf%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDI2xW7vq5RAyY9Ub3CrgBNNjDLNYOf%2Bp%2B4D8UgVv3BkW3fIBPQazDGcuWRnZUeRaYpKOnGgB1soQeF2cKhRBbXhOQK9DK9ufEwnjEcrpINm5S5t8OwvA8xoDmPP15gVU5PbXPAGwmg9OQ6mELgglpWBnCSoOKxHAj52U9szOB%2BJOq2klKwHBt%2BAUerE6cLGM7bobPQU0LQ1yQDb%2BMc0zzQEbdlXJ7torBrqF1apIgV%2Bx2x9mdg6WpRKeMoWnajmooA6nEBln1lo%2BUd8HpIKt6arGl29N0mAiKUI5hhyLJy5Drh6UHCNdynMVNWADtPGhdcjSgRihSwWT4UQNZhRSaTRa20qeT65wmAvGSn7z4mjO0DAeali2gTT51ht5OFXGK7ApMEqJARF6Fgl%2BAilBAbUZeK0bY%2BMV1BhJWJqD6rWQ1djcKLbkZ6T8BrsDQdLsIwciYeIJ8E4Vlr2uqVOU3pvL8q%2FlNkBk1ycQF4YfI%2FgJ4BxUmlR%2BgSNVFzH0u%2FpNnI89Wt7ZxMiH2eCs6kl8xf1mnca7QlV5MIWmE3e%2BcQWVlwhtV32ZBZzJBy6mxWn2dR6LZRwvBQZyVGJJimSS4NP%2BZsnjpp77RTNNjMzELmZCqDpBc%2BhhCSyavW1OXwxH6vgKAYwGRtG9XvuCZ5tWdUhN%2FiwIpkSlM4Ocs%2BvVGWK%2BgJnPz4VlftS1ycbN9OuIC4DZet%2F4tlWAgVkwbiCT2WNowBwWhJOgCrmJE5tCTuN7U5C4zdlyts8ZWDAdwu51E%2FW14L1OYTg9wtmXAmqTn55IJT53qmg0bsWoVhIPstQqYruf3sC%2Byf8nyBtLrHMpMMb%2FqbEGOpsBqrSx4a7zfKsTcxk%2BTxKGe7brWctxOiipRq77R1qD0TaZfukDG3exng2C2L54bfwtXlSsrZh4s05TC%2Bw9uY3UxVR5XhoM4n2sEvM7fhmDNyo4cJw6CFQp34104lZ%2FHeowSeoHc9oE3X4ggLYvkWHUus4gd1L1t1RImM7PCvhOb9c%2FIBfN0Qsuj6vcVmty2asCZjxb5As5V5XzV24%3D&X-Amz-Signature=3c26ebb210f123a18ffce2d0736b35647c62c0525afd831cca1aada9b913a8ba&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%222025_Work_Plan_with_Timeline_and_Milestones.xlsx%22&x-id=GetObject

No duplication of households will be allowed. Do not overestimate your proposed

Outcomes/Proposed Accomplishments.

*Response required

5.12.16. Outcomes/Proposed Accomplishments at Minimum Requested Funds* List the total number of households that your program is proposing to serve at the minimum requested funds.

Each household = 1 beneficiary self-certification form

No duplication of households will be allowed. Do not overestimate your proposed

Outcomes/Proposed Accomplishments.

*Response required

5.12.17. Outcomes/Proposed Accomplishments - Narrative*

In the space below, please describe how the outcomes can be reasonably be expected to be achieved.

Include the risks to undertaking the project and your plans to address them.

Word Minimum: 200 words

*Response required

5.12.18. Displacement*

As a result of this proposed project, has or will any households and/or businesses be displaced whether temporary or permanent?

☐ Yes

☐ No

*Response required

5.12.19. Displacement Plan

If the answer above was yes, please describe the notices, specific assistance that has or will be provided to households and/or businesses that will be displaced, and the amount of funds allocated to do so.

5.12.20. Architectural/Engineering Design*

In the space below, describe any architectural/ engineering design work, such as preparing plans, drawings, specifications, work write-ups, and/or cost estimates that has been or will be undertaken for this project. NOTE: In order for these costs to be covered, HUD procurement requirements must be followed.

*Response required

5.12.21. Project Manager*

If a Project Manager has already been identified, please provide the requested information.

A. Name

B. Address

C. City, State, Zip

D. Primary Contact Person and Title

E. Telephone

F. Alternative Phone

G. Fax

H. Email Address

If a Project Manager has yet to be identified, please use the space below to describe how one will be selected.

5.12.22. Project Manager - Resume

Attach the Project Manager's resume in this section.

5.13. Experience and Qualifications (15 points maximum)

5.13.1. Experience and Qualifications*

Describe the experience and qualifications of your organization related to doing rehabilitation work.

Include how the organization has experience providing services to low- and moderate-income populations.

Include information related to pre- screening prospective homeowners; loan origination and processing, including credit checks, income and debt verifications, arranging for appraisals, etc.; underwriting; and executing mortgages for rehabilitation work.

*Response required

5.13.2. Income Documentation*

Describe the experience and qualifications of your organization related to performing income documentation for program eligibility.

5.13.3. Service Improvement*

Describe any recent initiatives or best practices, programmatically or administratively, that have improved your organization’s ability to deliver services.

*Response required

5.13.4. Staff Experience and Qualifications*

Describe the experience and qualifications of key staff to be assigned to the project. Touch on experience with both income certification and management/oversight of rehabilitation projects. Key staff are identified as the individuals (paid or volunteer) with a large amount of decision-making role within the agency. Include name and titles of all key staff to be assigned to the project.

*Response required

5.13.5. Staff Resumes*

Please attach resumes for key staff identified above.

*Response required

5.13.6. Personnel Schedule*

Please download the below documents, complete, and upload.

Please complete the Personnel Schedule for all staff who will be assigned to this project. If the project will continue into 2026, complete the second table as well.

Column 1) Each individual staff position by title.

Column 2) Indicate the full time equivalent (FTE) of each position in the noted year.

Column 3) Indicate the estimated total salary for that staff position for noted year.

Column 4) Indicate the estimated number of hours that this staff person will work on this project.

Column 5) For each staff person whose time will be charged to this project, please indicate the amount of funds being requested for this individual through the CDBG Program. Do not include payroll taxes or benefits in this table.

• 2025_Personnel_Schedule.xlsx

*Response required

5.13.7. List Percent of Staff Turnover*

Divide the number of resignations or terminations in calendar year 2023 by the total number of budgeted positions. Do not include seasonal positions.

5.13.8. Staff Turnover – 20% or more*

Explain if you had 20% or more turnover in a certain staff position/category. Discuss any other noteworthy staff retention issues, or policies to reduce staff turnover.

If this does not apply, type 'N/A'.

*Response required

5.13.9. Governing Body*

How many Board meetings has your governing body or Board of Directors scheduled or is expected to schedule for 2024?

https://government-project.s3.us-west-2.amazonaws.com/81017/4a95b2cc-5c24-4a51-9608-f79bc3ad169c_2025_Personnel_Schedule.xlsx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4DXXPCKOT%2F20240425%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20240425T160931Z&X-Amz-Expires=72000&X-Amz-Security-T…