CDBG-NR Admin RFP Detailed 2024 Updated.docx
DOCX document 25 KB Posted
- Attached to
- CDBG-NR Grant Administrative Services
- Solicitation number
- 352-2025-032825
- Issued by
- Davie County, Lasker Town, North Carolina
About this file
This is a Request for Proposals (RFP) from Duplin County, North Carolina, soliciting grant administration services for a Community Development Block Grant-Neighborhood Revitalization (CDBG-NR) project. The county has received a $950,000 award from the North Carolina Department of Commerce to rehabilitate or reconstruct 4 housing units scattered throughout the county over a 36-month period. Proposals must be submitted by March 28, 2025, at 2:00 p.m. to Chris Hatcher at the Duplin County Administration Office, with the selected firm responsible for managing all aspects of CDBG compliance, including environmental reviews, citizen participation, fair housing, procurement, and housing-related services.
The grant administration services will be fully funded by CDBG-NR funds, with proposals evaluated on six key criteria: general qualifications (20 points), prior CDBG housing grant experience (20 points), staff qualifications (25 points), ability to address local needs (15 points), availability (15 points), and cost of services (10 points). Duplin County is an Equal Opportunity Employer and encourages submissions from minority and women-owned firms and certified Section 3 business concerns. The county will select the most qualified firm through a competitive evaluation process, with the final recommendation made to the County Commissioners for approval. Accommodations and document translations are available upon request.
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| File | Type | Posted |
|---|---|---|
| CDBG-NR Admin RFP Newspaper Ad Updated.docx | DOCX document |
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Text version
DUPLIN COUNTY
REQUEST FOR PROPOSALS FOR
GRANT ADMINISTRATION SERVICES
Duplin County has received a Community Development Block Grant-Neighborhood Revitalization (CDBG-NR) award in the amount of $950,000 by the North Carolina Department of Commerce (NCDOC) for the 2024 CDBG-NR Project which includes 4 housing units to be rehabilitated/reconstructed. These houses are scattered throughout the county. The project will take place over the next 36 months.
The County Board of Commissioners are soliciting proposals for grant administration services to assist the County in the administration and management of this project in compliance with all applicable requirements under the North Carolina CDBG-NR Program. The fee for grant administration services will be paid with CDBG-NR funds.
Scope of Services:
Grant administration services shall include, but are not limited to, standard tasks necessary for the implementation of the project in conformance with the following CDBG compliance areas:
| 1. | Environment Review Compliance and Release of Funds and other Funding Conditions; | |
| 2. | Citizen Participation Compliance; | |
| 3. | Fair Housing Compliance; | |
| 4. | Equal Employment and Procurement Compliance; | |
| 5. | Section 3 Compliance; | |
| 6. | Section 504 Compliance; | |
| 7. | Completion of Language Access Plan; | |
| 8. | Completion of Anti-Displacement and Relocation Assistance Plan; | |
| 9. | Complaints and Grievance Procedures for Compliance Plans; | |
| 10. | Labor Standards Compliance; | |
| 11. | Completion of all required reports and documentation; | |
| 12. | Assistance with Financial Reimbursements Forms; | |
| 13. | Setting up and managing official records; and | |
| 14. | Housing related services to include; | |
| a. | Home inspections to determine needs | |
| b. | Establishing qualifications of homeowners | |
| c. | Preparation of construction documents | |
| d. | Preparation of acquisition documents | |
| e. | Preparation of clearance contracts | |
| f. | Coordination of necessary asbestos and lead paint inspections | |
| g. | Preparation of relocation eligibility amounts and coordination with owners |
The services will not include the disbursement or account of funds distributed by the County’s financial officer, legal advice, fiscal audits, or assistance with activities not related to the CDBG-NR project.
Proposal Submission:
Submissions provided to the County shall include at a minimum:
1. Individual or Firm Information: the consultant or firm’s legal name, address, email, and telephone number, the principal(s) of the firm and their experience and qualifications;
2. CDBG Grant Administration Experience: description of specialized experience and technical competence of the staff to be assigned to the project with respect to CDBG grant administration, description of firm’s prior experience, including any similar projects (in particular those funded by CDBG), size of community, location, total construction cost, and name of local official knowledgeable regarding the firm’s performance. Include at least three references;
3. Consultant / Firm Capability: description of firm’s current work activities, capability of carrying out all aspects of CDBG related activities, and firm’s anticipated availability during the term of the project;
4. Cost of Services: Indicate a fee for service and explanation of the basis for the fee;
5. Documentation of compliance with state and federal debarment/eligibility requirements.
Proposal Evaluation Criteria:
Proposals for grant administrative services will be evaluated by a Selection Committee. Proposals will be considered on an equal competitive basis. The following criteria will be used in the evaluation process:
1. General Qualifications, Competence and Reputation of Firm or Individual Consultant 20 points
2. Prior CDBG Housing Grant Experience of Firm or Individual Consultant 20 points
3. Qualifications of Actively Involved Staff
| (assigned staff members of Firm or Consultant) | 25 points | ||
| 4. Ability to Address Local Needs | 15 points | ||
| 5. Availability | 15 points | ||
| 6. Cost of Services | 10 points |
Upon completion of the review, the Committee will make its recommendation to the County Commissioners for approval.
Respondents may review the CDBG-NR application which includes a description of the proposed project including activities, budget, schedule, and other pertinent information by visiting the County Administration Office during regular office hours.
The above information should be submitted no later than March 28, 2025, 2:00 p.m. to Chris Hatcher, Duplin County, 209 Seminary Street, Kenansville, NC 28349. For more information, contact Chris Hatcher at 910-296-2102.
Duplin County is an Equal Opportunity Employer and invites the submission of proposals from minority and women-owned firms. Duplin County invites the submission of proposals from certified Section 3 business concerns.
This information is available in Spanish or any other language upon request. Please contact Chris Hatcher at 910-296-2102 or at 209 Seminary Street, Kenansville, NC 28349 for accommodations for this request.
Esta información está disponible en español o en cualquier otro idioma bajo petición. Por favor, póngase en contacto con Chris Hatcher al 910-296-2102 o en 209 Seminary Street, Kenansville, NC 28349 de alojamiento para esta solicitud.
Date: February 21, 2025 image1.png
File details come from the government source that posted it. Updated .