CDAS PWS- JULY25.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

CONTRACT DEVELOPMENT AND ACQUISITION SUPPORT

AF JWICS PMO

27 February 2025

1 DESCRIPTION OF SERVICES

1.1 INTRODUCTION

1.2 BACKGROUND

1.3 SCOPE

1.4 PERIOD OF PERFORMANCE

1.5 PLACE OF PERFORMANCE

2. SPECIFIC TASKS

2.1 CONTRACT DEVELOPMENT SUPPORT

2.2 CONTRACT ADMINISTRATION SUPPORT SERVICES (POST AWARD)

3. SERVICES SUMMARY (SS)

4. GOVERNMENT FURNISHED PROPERTY AND SERVICES

4.1 SERVICES

4.2 FACILITIES

4.3 UTILITIES

4.4 EQUIPMENT

4.5 MATERIALS

5. SPECIAL REQUIREMENTS/INSTRUCTIONS

5.1 CONTRACTOR IDENTIFICATION IN THE GOVERNMENT WORKPLACE

5.2 INDUSTRIAL SECURITY

5.3 PHYSICAL SECURITY

5.4 PRIVACY ACT

5.5 HOURS OF OPERATION

6 DELIVERABLES

7. FTE QUALIFICATION

APPENDIX A - ACRONYMS AND ABBREVIATIONS LIST

APPENDIX B - ESTIMATED WORKLOAD DATA

APPENDIX C - APPLICABLE PUBLICATIONS & INSTRUCTIONS

DESCRIPTION OF SERVICES.

1.1 Introduction.

1.1.1 This is a non-personal services contract to provide acquisition-related support services. The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. The awardee of this contract shall manage its employees and guard against any actions that are of the nature of personal services or give the perception of personal services. The contractor shall notify the Contracting Officer (CO) immediately if they perceive any actions constitute personal services. These services shall not be used to perform any Inherently Governmental Functions.

1.2 Background.

1.2.1 Air Combat Command (ACC), as lead command for the Air Force JWICS Enterprise, is responsible for engineering, development, operations management and cybersecurity of AF sensitive compartment information (SCI) and other intelligence, surveillance and reconnaissance (ISR) systems and networks. In the performance of these responsibilities, the AF JWICS PMO requires contracted services for acquisition-related activities throughout the life cycle for an acquired good or service.

1.3 Scope.

1.3.1 Contract Development and Acquisition Support (CDAS) shall provide support and assistance in all non‐inherently governmental areas of Federal Acquisition Regulation (FAR)-based procurements. Under this capacity the contractor is required to assemble new procurement packages, participate in acquisition-related multi-functional teams (MFTs), make quality acquisition-related recommendations, and effectively track & monitor all assigned contracts throughout the life of the contract.

1.3.2 Contracted services within this PWS shall:

- Support all acquisition-related activities to include supporting all acquisition types (i.e., all IT and non-IT-related goods and services).

- Support all acquisition dollar amounts to include micro-purchases (less than $10K), acquisitions between $10K-$25K, and acquisitions more than $25K.

- Encompass all acquisition-related activities from pre-award, post award (contract administration), and final close-out.

- Support all assisted (e.g., MIPR checklists) and non-assisted (e.g., via AMIC) acquisition related efforts.

1.4 Period of Performance.

1.4.1 The period of performance shall be for one (1) base period of 12 months and four (4) 12-month option periods.

1.5 Place of Performance.

1.5.1 The term “place of performance” refers to the location of the AF JWICS PMO and 690 ISS for which the requiring activity is located. The term “alternative worksite” refers to a location where the contractor may telework or remote work.

1.5.2 The requiring activity function is at JBLE Langley AFB (AF JWICS PMO), bldg.602 and (690 ISS) JBSA-Lackland, bldg. 2000.

1.5.3 The AF JWICS PMO in coordination with the COR and contracting officer may authorize an alternative worksite under this contract. However, it is the discretion of the Government to rescind remote/telework at any time.

1.5.4 Travel costs to the place of performance will be reimbursed by the Government for contractors who are approved to telework, or for contractors who are approved to remote work. TDY travel expenses must be authorized in a separate Travel Authorization for such travel costs for contractors who are approved to remote work.

2. SPECIFIC TASKS.

2.1 Contract Development Support.

2.1.1 COMMODITY-BASED SUPPORT:

2.1.1.1 The Contractor shall inspect list of materials (LOMs) provided by the mission partner and apply the appropriate market research technique in obtaining market research quotes and sources.

- Performance Standard: At minimum the contractor will have the required knowledge, skills, and abilities (KSAs) on how to obtain the market research quotes independently based on the commodity being procured. This includes understanding what mandatory sources and priority sources to use based on requirement.

2.1.1.2 The Contractor shall draft and submit CIPS tickets.

- Performance Standard: At minimum the contractor is to actively maintain a CIPS account and with the capability to independently obtain IA approval from the designated IA-Entity.

2.1.2 SERVICE-BASED SUPPORT: The Contractor shall contribute in producing the necessary documents required to obtain contracted services.

- Performance Standard: At minimum, the contractor will have the required KSAs to fully support the mission partner in delivering the necessary documents to acquire contracted services based on AFI 36-138 (Acquisition of Services) chapter 4 (Seven Step Process).

2.1.3 DOCUMENTATION DEVELOPMENT SUPPORT:

2.1.3.1 The Contractor shall review, draft, and assemble the documentation needed to acquire the necessary goods and services. This documentation includes the development of performance work statements (PWS), statement of work (SOW), independent government cost estimates (IGCE), Requirement Approval Documents (RAD), market research reports (MRR), Determinations and Findings (D&F), justification and approval (J&A), DD254, CIPS/WOMS submittals and other required pre and post award commodities and services contract documentation.

- Performance Standard: At minimum the contractor is to independently perform documentation-related services and adhere to formatting requirements.

2.1.3.2 The Contractor shall resolve acquisition package defects (e.g., missing documentation and other issues that may prevent a timely award) and work closely with the assigned Contracting Officer to ensure packages are complete. Any issues outside the Contractor’s control; then the Contractor shall coordinate with the mission partner and contracting activity to remedy those issues to finalize all necessary documentation for submission.

2.1.3.3 The Contractor shall support GPC-related requirements (less than $25K) and construct acquisition packages that comply with GPC AOPC policies to include accomplishing Section 889 validation, formulating market research quotes. The Contractor shall train mission partners with requirements that are $25K or less with market research techniques and LOM development based on GPC policy.

2.1.4 DOCUMENT REPOSITORY SUPPORT:

2.1.4.1 Contractor shall maintain all acquisition documents, memos, notes, and pertinent documents and save to a government approved file repository or folder.

2.1.4.2 The Contractor shall continuously evaluate the existing file repository and make improvements to more effectively retrieve historical documentation.

- Performance Standard: The Contractor are to implement file repository improvements based on mission partner guidance.

2.1.5 ACQUISTION TRACKING AND REPORTING:

2.1.5.1 Contractor shall track active acquisition packages during pre-award and continue to monitor and track after contract award through contract close-out.

2.1.5.2 Contractor shall maintain an electronic log as part of their acquisition tracking.

The contractor shall annotate acquisition-related event and be responsible in maintaining the tracker to provide up-to-date status of pending contract actions. On an as needed basis, the Contractor shall brief status of contract pending actions to the mission partner. The mission partner will notify the Contractor at least 5 business days in advance. (CDRL A001)

2.1.5.3 The Contractor shall develop a list of acquisition requirements for FY Review

- The Acquisition list is to be organized that allows the AF JWICS PMO to present their acquisition list during the annual kick-off meeting with AMIC. The acquisition list will be required to be logically coherent (for all stakeholders to understand) and error-free.

(CDRL A002)

2.1.5.4 The contractor shall attend a periodic acquisition progress meeting and initial kick-off meeting (within 20 days) after the contract award.

2.2 Contract Administration Support Services (Post Award)

2.2.1 ACQUISTION LIFE-CYCLE SUPPORT (CDRL A003):

2.2.1.1 The Contractor shall maintain an acquisition lifecycle tracker in electronic format.

2.2.1.2 The Contractor shall provide contract administration to include recording and reporting contract data that supports the following: a) to support the AF BluSCI lifecycle and sustainment effort and b) to forecast contract modifications for DnF preparation.

2.2.1.3 The Contractor shall track funding status for each contract.

- Performance Standard: The Contractor shall increase the integrity of data being collected and allow the use of data to help drive more informed decision-making processes.

This integrity shall be delivered through an acquisition lifecycle tracker.

2.2.2 ACQUISTION WAWF TRACKER:

2.2.2.1 The contractor shall monitor for incoming receiving reports to be accepted on-time within WAWF by the Government.

The Contractor shall record when new receiving reports are sent to the mission partner.

The Contractor shall record when the mission partner performed acceptance/rejection of receiving reports.

3. SERVICES SUMMARY (SS).

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) provides information on contract requirements and the expected level of contractor performance to be successful. These thresholds are critical to mission success. Procedures as set forth in the applicable Inspection clause in the contract will be used to remedy all deficiencies. The Government retains the right to inspect any item included in the contract.

Performance Objectives PWS Paragraph Performance Threshold SS # 1. The contractor shall develop and submit all contracting documentation.

2.1 2.1.1 2.1.2 2.1.3

Submit to COR five days prior to Contracting Office suspense;

or notify COR within 24 hours if an extension is required.

SS # 2. Contractor shall track 2.1 Track funding status for each pre-award acquisition package

(s) status and retain all associated records.

2.1.4 2.1.5 2.2.2 contract and deliver through acquisition lifecycle tracker.

Ensure tracker is current and available for COR review within 8 hours of request.

SS # 3. Contractor shall track WAWF status and notify mission partner.

2.2.2 2.2.2.1 2.2.2.2 2.2.2.3

Notify mission partner to accept or reject invoice via WAWF no later than three days upon vendor submits invoice.

SS# 4. Contractor shall track post award contract activity and retain all associated records.

2.2 2.2.2.1 2.2.1.1 2.2.1.3

Track funding status for each contract and deliver through acquisition lifecycle tracker.

Ensure tracker is current and available for COR review within 8 hours of request.

SS#5. Contractor shall be on time within CO/COR(s) suspense for reports.

2.1 2.1.5 2.1.5.2 2.1.5.3

On time with all suspense 90% on or before the 5th of the month, as measured annually.

Performance Objective PWS Paragraph Performance Threshold

4. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

4.1 Services.

The Government will provide the contractor the appropriate security identification badges in accordance with the PWS and issue each individual contractor a Common Access Card (CAC) to gain access into spaces in which they can perform their assigned tasking. The contractor will already need to be cleared prior to receiving badges. The CAC will allow the individual entrance to the base and access to the unclassified network. Any additional service requirements will be addressed upon notification of contract award.

4.2 Facilities.

The Government will provide cleared Government workspace for the contractor’s staff to provide the support outlined in this PWS. As coordinated with the government, the contractor will be allowed to work remotely in space provided at the contractor’s expense.

4.3 Utilities.

The Government will make available all utilities in the facility for the contractor’s use in performance of tasks outlined in this PWS.

4.4 Equipment.

The Government will provide the contractor access to computers, printers, unclassified and classified if properly cleared networks, copy machines, classified destruction equipment, facsimile machines (secure, DSN, and commercial access), and basic office supplies.

4.5 Materials.

The Government will provide the contractor access to all Government Standard Operating Procedures (SOPs) and Policies pertaining to the execution of the assigned taskings.

5. SPECIAL REQUIREMENTS/INSTRUCTIONS.

5.1 Contractor Identification in the Government Workplace.

IAW FAR 37.114, All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public or Congress that they are Government officials, unless, in the judgment of the agency, no harm can come from failing to identify themselves. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor shall identify themselves on any attendance sheet or any coordination documents they may review. Electronic mail signature blocks shall identify their company affiliation.

5.2 Industrial Security.

5.2.1 DD Form 254. Overarching security requirements and contractor access to classified information will be as specified in the DD Form 254, Department of Defense Security Classification attached to the contract. The contractor shall have a final U.S. Government issued TOP SECRET security clearance and be DCID 6/4 eligible with a current SSBI.

5.3 Physical Security.

The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, property, and materials shall be secured.

5.3.1 Key Control. The contractor shall establish and implement methods of ensuring that all keys and key cards issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

5.3.1.1 The contractor shall immediately report the occurrences of a lost or duplicate key to the COR.

5.3.1.2 In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon written direction of the CO, rekey or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform rekeying. When the replacement of locks or rekeying is performed by the Government, the total cost of rekeying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system will be replaced by the Government and the total cost shall be deducted from the monthly payment due the contractor.

5.3.1.3 The contractor shall prohibit the use of keys issued by the Government by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the

COR

5.3.2 Combinations and Codes. The contractor shall establish and implement methods of ensuring that all combinations and codes are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combination. Access lock combinations are “For Official Use Only” and shall be protected from unauthorized personnel. Combinations to security containers, secure rooms, or vaults are classified information and shall properly safeguarded.

Only the contractor employees with proper security clearance and need-to-know will be given combinations to security containers, secure rooms, or vaults. Security alarm access codes are “For Official Use Only” and shall be protected from unauthorized personnel. Security alarm access codes will be given to contractor employees who require entry into areas with security alarms. The contractor shall properly safeguard alarm access codes to prevent unauthorized disclosure.

5.4 Privacy Act.

Work on this contract requires the contractor to have access to Privacy Information. The contractor shall adhere to the Privacy Act, Title 5 of the US Code, Section 552a and applicable Agency rules and regulations.

5.5 Hours of Operation.

5.6.1 Normal Hours of Operation. The contractor shall perform the services required under this contract during the following hours: Mon - Fri, 0700-1800, except federal holidays. Working outside the standard duty hours must be approved by COR. Duty Hours. Individual Contractor employees should not be required to perform work in excess of 8 hours per day and/or 40 hours per work week.

5.6.2 Recognized Holidays. Recognized Holidays. The contractor is not required to provide service on the federal holidays.

6 DELIVERABLES.

Reports and other data required in this PWS shall be submitted IAW the Contract Data Requirements List (CDRL) in Exhibit A of the contract.

CDRL# Data Item

Number Data Item Description

PWS Para. Delivery Schedule

A001 DI-MGMT-

81607

Acquisition Support Documentation

2.1.5.2 Monthly (by the

third workday of each month)

A002 DI-MGMT-

81607

Acquisition Support Documentation

2.1.5.3

Annual (by 7 working days prior to the

AMIC & PMO

FY Kick-off Meeting)

A003 DI-MGMT-

81651

Contract Invoicing and Payment Report

2.2.1.

2.2.1.1 2.2.1.2 2.2.1.3

Monthly (by the third workday of each month)

7. FTE Qualification

FTE CAT Duties Skills Senior Level Acquisition Support FTE

Serve as task-lead for acquisition related activities in which advanced knowledge to the FAR is required. Under this capacity, the Senior Level FTE has the capability to analyze and deliver acquisition support for evolving and unprecedented requirements to the mission partner for all types of acquisitions.

Have a strong ability to manage multiple projects/purchases on tight deadlines and assign appropriately in a fast-paced environment.

At minimum, have served as a warranted contracting officer and have earned DAWIA Level III or level one Contracting Professional functional tier

Ability to ensure security practices are followed throughout the acquisition process and have basic knowledge of Supply Chain Risk Management Practices (NIST SP 800-161)

Advanced knowledge of information technology (IT) acquisition/procurement requirements.

Advanced knowledge of the acquisition/procurement life cycle process.

Mid-Level Acquisition Support FTE

Primary focus on pre-award activities as referenced in the PWS section entitled “Contract Development Support;” however, they will be required to back-up post-award activities to ensure satisfactory performance.

Have the mix of education and experience that equates to Program Management DAWIA Level II cert.

Knowledge of information technology (IT) acquisition/procurement requirements.

Knowledge of the acquisition/procurement life cycle process.

Junior-Level Acquisition Support FTE

Primary focus on post-award activities as referenced in the PWS section entitled “Contract Administration Support Services (Post Award);” however, they will be required to back-up pre-award activities to ensure satisfactory performance.

APPENDIX A - ACRONYMS AND ABBREVIATIONS LIST

Acronym/Abbreviation Definition

ACC Air Combat Command

AF Air Force

AFB Air Force Base

AFI Air Force Instruction

AMIC Acquisition Management and Integration Center

A/OPC Agency/Organization Program Coordinator

CAC Common Access Card

CDAS Contract Development and Acquisition Support

CDRL Contract Data Requirements List

CIPS Cyberspace Infrastructure Planning System

CO Contracting Officer

COR Contracting Officer’s Representative

DAWIA Defense Acquisition Workforce Improvement Act

DCID Director of Central Intelligence Directive

DFAR Defense Federal Acquisition Regulation

D&F Determinations and Findings

DSN Defense Switched Network

FAR Federal Acquisition Regulation

FTE Full Time Equivalent

GPC Government Purchase Card

IA Information Assurance

IAW In accordance with

IGCE Independent Government Cost Estimate

ISR Intelligence Surveillance and Reconnaissance

IT Information Technology

J&A Justification and Approval

JWICS Joint Worldwide Intelligence Communications System

LOMs List of Materials

MFTs Multi-Functional Teams

MIPR Military Interdepartmental Purchase Request

MRR Market Research Report

PMO Program Management Office

PWS Performance Work Statement

RAD Requirement Approval Document

SCI Sensitive Compartment Information

SOP Standard Operating Procedures

SOW Statement of Work

SS Services Summary

SSBI Single Scope Background Investigation

TDY Temporary Duty

USAF United States Air Force

WAWF Wide Area Work Flow

WOMS Work Order Management System

APPENDIX B - ESTIMATED WORKLOAD DATA

The historical workload data provided is for informational use only and is based upon historical data.

Contractors shall propose a fixed monthly rate based on their own technical approach.

ITEM

NAME

ESTIMATED

QUANTITY

1 Senior Level Acquisition Support 1,920

2 Mid-Level Acquisition Support 1,920

3 Junior-Level Acquisition Support 1,920

APPENDIX C - APPLICABLE PUBLICATIONS & INSTRUCTIONS

Compliance with all publications, regulations and operating instructions provided by the Government is required when: They pertain to the procedures for materials expediting herein and where the contractor is authorized by the PWS to accomplish the work specified in the publication, regulation or operating instructions. The publications prescribe USAF policies, use of materials, procedures and processes applicable to the work requirements. The contractor is required to acquire and work on the latest version of the publication.

Publication/Instruction - Title Applicable Paragraph/Chapter

PWS

Paragraph

DFAR

Entire Document Applicable

FAR Entire Document Applicable