CCI Seating Factory - Chairs DQ CFAA 2015000916.doc

Colorado Department of Corrections Purchasing Office

Solicitation no. CFAA DQ 2015000916 CONTACT INFORMATION: For technical questions concerning the items to be furnished, you may contact Tim Quinn at the CCI Seating Factory at 970-521-8553 or by e-mail at timothy.quinn@state.co.us.

For general questions including questions concerning the bidding process, contact Purchasing Agent Melissa Baca at 719-269-4309 or by e-mail at melissa.baca@state.co.us.

DELIVERY ADDRESS: Sterling Correctional Facility, 12101 Highway 61, Sterling, CO 80751.

ITEMS AND SPECIFICATIONS: Colorado Correctional Industries Division (CCI) manufactures and sells a line of commercial office furniture and other institutional furnishings, and supplements those sales by acting as a distributor of other manufacturers’ furnishing products. CCI seeks to purchase and distribute one or several heavy duty plastic chairs to sell to Colorado State agencies and other institutional customers. One manufacturer whose chairs have been tested and successfully used by State institutions is Cortech; therefore the Cortech ‘Razorback’ #86484 and ‘Moduform’ #5000-20 IS chairs are pre-approved for this solicitation in terms of the acceptability of the product. The Department welcomes competitive quotes for other manufacturer’s comparable chairs, subject to testing of at least one free sample of each model, to be provided by the bidder upon request only, at no cost. Cortech products may be viewed at www.cortechusa.com.

AWARD AND PURCHASE ORDER: CCI seeks to obtain competitive pricing for a purchase order with the successful bidder with pricing that will remain firm for the remainder of calendar year 2015. CCI will only consider price increase requests during this time if the successful bidder were able to provide sufficient documentation of extraordinary cost increase(s). The agreement may be renewed up to no more than four subsequent calendar years 2016 through 2019, in which case annual renewal of the purchase order would depend on mutually acceptable pricing and other terms. The initial total dollar volume of purchases for 2015 is projected to be about $25,000.00, but no actual dollar volume of purchases will be guaranteed by CCI, and the volume can be expected to depend on orders received from CCI customers.

When the purchase order is established, CCI would place as-needed orders with the vendor, for delivery to CCI or directly to CCI’s customer in Colorado. Pricing submitted in response to this solicitation should be FOB-any Colorado location freight pre-paid, or respond with firm freight cost amounts to be added to each order.

You may provide your bid price below or on a separate form if preferred. Minimum order amounts, freight terms, incremental volume pricing and any other cost considerations should be fully explained.

INSTITUTIONAL USE PLASTIC ARMLESS CHAIR, Cortech Razorback or equal:

Bid price

Per chair $_________ Manufacturer _________________ Model ______________

INSTITUTIONAL USE PLASTIC CHAIR WITH ARMS, Cortech Moduform or equal:

Bid price

Per chair $_________ Manufacturer _________________ Model ______________

COMPETITIVE EQUALS: The brand name/s and model number/s stated in this solicitation have been specified primarily to establish an expected level of quality, functionality, performance, and security/safety, and not to unduly restrict competition. Bidders may submit a quote for a competitive substitute that is essentially but not exactly ‘equal’ to that specified.

If bidding a competitive equal, the brand name, model number and any specific options that are included in the bid price/s must be clearly identified. The product specifications must be readily available through the manufacturer’s web site, or included by the bidder with the quote response. Any bid response received that fails to include the required information may be determined to be non-responsive, and subject to disqualification.

RESPONSE INSTRUCTIONS:

The following information is required with your response to the solicitation, either written on this cover sheet or otherwise submitted - completely and clearly.

· Name of firm ____________________________________________________

· Address, City ____________________________________________________

· Federal Taxpayer/Employer ID Number _______________________________

· Normal lead time for delivery __________calendar days after receipt of order.

· Bidder's name ________________________ Phone _____________________

· E-mail address __________________________________________________ Provide the pricing and any other requested information as indicated above, and send your completed quote response and any supporting information via email to melissa.baca@state.co.us. Please include the solicitation number ‘CFAA DQ 2015000916‘ in the subject line of your email.

Alternatively, you may submit your quote response via FAX to 719-269-4064.

Quote response due date and time: Tuesday, February 17, 2015 at 10:00 AM MST (Note: If for any reason the response due date and time is changed, the only notice to vendors will be via a modification to the solicitation notice on Colorado’s Vendor Self Service website www.colorado.gov/vss .)

EVALUATION AND AWARD: Award of this solicitation will be made to the bidder(s) whose response(s) is/are judged by the Colorado Department of Corrections (CDOC) to be most advantageous to the State. The factors which are considered in evaluating and awarding this solicitation will include cost, and may also include but not be limited to the Department’s evaluation of the following:

1. the projected delivery dates, as stated in the bidders’ respective quote responses;

2. quality/safety/security considerations concerning the equipment to be provided;

3. anticipated ‘life cycle’ costs such as energy usage, maintenance, warranty, etc.;

4. the bidder’s qualifications and experience, including the bidder’s certified status as a Service Disabled Veteran Owned Small Business based in Colorado, and/or the bidder’s past performance, and

5. proposed operator training included, and/or any other pertinent factors.

PAYMENT TERMS: State fiscal rules generally prohibit ‘advance payment’ prior to receipt of goods/services. The State’s preferred and presumed payment terms are Net-30 days after receipt of goods, completion of services, and receipt/acceptance of invoice. Discounts for payment within 30 days will be considered as a cost factor and may be accepted. Discounts for payment in less than 30 days may be considered and accepted, but will not be considered as a cost factor.

The Colorado Department of Corrections is an agency of the State of Colorado. An authorized State purchase order or State contract from the Department is backed by the full faith and credit of the State of Colorado. The Department may decline to complete any vendor’s credit application or form.

Terms and Conditions: By submitting a bid in response to this solicitation, the bidder indicates his/her acceptance of the following.

Background check and consent to search: The contractor and any employee(s) of the contractor who will be providing services on CDOC property may be required to undergo a CDOC criminal background check, and may be required to sign a Consent to Search Authorization form. Admittance of any persons to CDOC facilities or properties will be at the sole discretion of the CDOC. Contractor/employees must comply with all CDOC rules and regulations while on Department premises. Please be aware that all items designated by the Department as contraband are prohibited on CDOC premises, including but not limited to tobacco products, cell phones and cameras, alcohol and other legal and illegal drugs/substances.