Version 111324

Documented Quote

Solicitation Number: DQ 2027000078

Centennial Campus Camera Expansion project, August 25, 2026

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TABLE OF CONTENTS

TABLE OF CONTENTS

1. SOLICITATION INFORMATION

A. Introduction B. Background, Overview and Goals C. Anticipated Term D. Schedule of Activities E. Procurement Point of Contact F. Respondent Inquiries

2. REQUIREMENTS

A. Accessibility Requirements B. Insurance Requirements C. Mandatory/Minimum Requirements

3. SCOPE OF WORK/SPECIFICATIONS

4. QUOTE SUBMISSION INFORMATION

A. Email Quote Submission Instructions B. Timeliness of Quote Submission C. Quote Format and Content D. Pricing

5. AWARD

A. Basis for Award (See Procurement Rule R-24-103-204-01) B. Negotiations C. Single Quote D. Notice of Award E. Documents After Award

6. GENERAL ADMINISTRATIVE INFORMATION

A. Colorado Vendor Self Service B. Modifications and/or Supplemental Information to the Solicitation C. Solicitation Cancellation and/or Rejection of Quotes D. Modifications or Withdrawal of Quotes E. Mistake and Minor Informalities in Respondent Quotes F. News Releases and Announcements G. Not a Legally Binding Offer H. Respondent Quote Content I. Quote Response Material Ownership J. Certification of Independent Price Determination K. Submission of Confidential or Proprietary Information L. Modifications to the State Contract M. Ethics and Conflicts of Interest N. Protested Solicitations and Awards O. Performance Outside of Colorado P. Vendor Assistance

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1. SOLICITATION INFORMATION

A. Introduction

On behalf of the State of Colorado, the Community College of Aurora is issuing this

Documented Quote for the Centennial Campus Camera Expansion project.

B. Background, Overview and Goals

The Community College of Aurora (CCA) is expanding video surveillance coverage at its Centennial Campus, 12650 E. Arapahoe Road, Suite 100, Centennial, Colorado 80112.

The project will add seventeen (17) IP security cameras at locations identified by CCA and fully integrate them into the College’s existing video management and recording environment.

The goal is to provide a complete, operational installation using equipment compatible with CCA’s existing security infrastructure. The campus will remain occupied during the work, and installation activities must be coordinated to maintain safe access and minimize disruption to normal campus operations.

CCA will make the planned camera locations available during the mandatory site walk.

C. Anticipated Term

i. The anticipated term of the Contract or Purchase Order resulting from the award of this solicitation is a one-time project beginning only after issuance of a State Contract or Purchase Order and continuing through final installation, testing, commissioning, required closeout documentation, and written acceptance by CCA.

ii. The State is not responsible for any goods delivered or services performed by the awarded Respondent without a State issued Contract or Purchase Order.

D. Schedule of Activities

i. This Schedule of Activities is for information and planning purposes only.

Schedules for Activities listed as “Estimated” may be subject to change depending on the needs of the State. All times are stated in Mountain Time

(MT), as adjusted for daylight savings.

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a. The date of publication for this solicitation on Colorado VSS is August

25, 2026

b. Mandatory Site Walk: A mandatory pre-quote site walk will be held on

August 27, 2026 at 10:00 AM at the Community College of Aurora

Centennial Campus, 12650 E. Arapahoe Road, Suite 100, Centennial, Colorado 80112.

c. Written inquiries must be submitted to Michael.Sievert@ccaurora.edu no later than August 31, 2026, at 3:00 PM. To include any questions about the A mandatory pre-quote site walk

d. The estimated date for the State’s responses to vendors’ written inquiries to be published on Colorado VSS is September 2, 2026

e. All quotes must be submitted in the method described below no later than September 4, 2026, at 5:00 PM

f. The estimated date for award selection and notification is September 8,

g. The desired Contract or Purchase Order start date is September 10, E. Procurement Point of Contact

i. The State’s sole point of contact for this solicitation is Michael Sievert, Director of Contracts and Procurement, who may be reached via email at

Michael.Sievert@ccaurora.edu, or via phone at (303) 360-4713, or Nicole

Jones email at Nicole.jones@ccaurora.edu

F. Respondent Inquiries

i. Respondents may submit written inquires via email concerning this solicitation to obtain clarifications. The State, in its sole discretion, may or may not accept inquires received after the date and time indicated on the

Schedule of Activities.

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ii. Send all inquiries to the Procurement Point of Contact listed above. Inquiries should be clearly marked with the solicitation number and title. Where appropriate, inquiries should include references to any relevant Section and paragraph of the solicitation.

iii. Responses to Respondent inquires will be published on Colorado VSS collectively, as an amendment to the solicitation. Respondents shall not rely on any verbal statements that alter any specification or other term or condition of the solicitation. Such changes are valid only if provided in writing by the Procurement Contact.

2. REQUIREMENTS

A. Accessibility Requirements

i. All work performed as a result of this solicitation must comply with all applicable provisions of §§24-85-101, C.R.S., et seq., and the Accessibility

Standards for Individuals with a Disability, as established by the Office Of

Information Technology pursuant to §24-85-103 (2.5), C.R.S. and 3) all State of Colorado technology standards related to technology accessibility and with

Level AA of the most current version of the Web Content Accessibility

Guidelines (WCAG), incorporated in the State of Colorado technology standards.

ii. Installation shall not obstruct or reduce required accessible routes, door clearances, egress paths, signage, or access to building systems. Camera mounting locations, cabling pathways, conduit, and related work shall be coordinated so the completed installation maintains applicable accessibility and life-safety requirements.

B. Insurance Requirements

The awarded Respondent will be required to submit a certificate(s) of insurance evidencing insurance coverage for the types and amounts of insurance as required by the Insurance provision in the Contract or Purchase Order Terms and

Conditions, included in this solicitation as Appendix B, prior to execution of the

Contract or Purchase Order.

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C. Mandatory/Minimum Requirements

a. Mandatory Site Walk: Respondents must attend the mandatory pre-quote site walk identified in the Schedule of Activities. Attendance is required for a Quote to be considered responsive.

b. Provide new, current-production i-PRO IP cameras compatible with CCA's existing video management and recording environment.

c. Provide all labor, materials, cabling, mounting hardware, terminations, testing, configuration, and documentation required for a complete and operational installation.

d. Use qualified personnel and obtain any permits or licenses required to perform the work.

e. Comply with all applicable building, electrical, low-voltage, fire/life-safety, manufacturer, and industry requirements.

f. Identify all proposed camera models, assumptions, exclusions, required video management system or software licenses, and subcontractors in the Quote.

g. Coordinate installation, integration, testing, and final camera views with

CCA Facilities, Security, and Information Technology.

h. Complete all work in a manner that maintains safe access to the occupied campus and minimizes disruption to normal campus operations.

3. SCOPE OF WORK/SPECIFICATIONS

The selected vendor shall provide all labor, materials, equipment, supervision, coordination, testing, and documentation necessary to complete the Centennial Campus Camera Expansion project.

Project Location:

Community College of Aurora

Centennial Campus

12650 E. Arapahoe Road, Suite 100

Centennial, Colorado 80112

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The project includes the installation and integration of seventeen (17) new i-PRO IP security cameras and adjustment of existing camera positioning as identified by the Community College of Aurora (CCA).

The awarded vendor shall field-verify camera locations, mounting conditions, cable routes, pathways, and access requirements prior to installation.

At a minimum, the Scope of Work shall include:

1. Equipment Procurement

The vendor shall purchase and supply seventeen (17) compatible i-PRO IP security cameras.

Cameras shall be new, current-production models and compatible with CCA's existing video management and recording environment.

The vendor shall provide all mounting hardware, brackets, junction boxes, connectors, and miscellaneous installation materials required for complete and operational installation.

2. Cabling

The vendor shall:

Install all required Category 6 or better network cabling.

Route and secure all cabling in accordance with applicable building codes, manufacturer requirements, and industry standards.

Provide conduit where required.

Properly terminate and test each cable.

Label all cables and terminations.

Coordinate network terminations and any required network configuration with CCA Information Technology.

No changes to CCA network equipment or network configuration may be made without prior approval from CCA.

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3. Camera Installation

The vendor shall:

Install seventeen (17) new cameras at locations identified by CCA.

Install all required mounting hardware, brackets, and associated components.

Ensure cameras are securely mounted.

Provide appropriate weather protection where applicable.

Complete all connections necessary for proper operation.

Verify proper camera operation following installation.

4. New Camera Positioning

Following installation of the seventeen (17) new cameras, the vendor shall:

Adjust each camera to the viewing direction designated by CCA.

Fine-tune field of view, zoom, focus, and image quality.

Make requested adjustments during final commissioning.

Confirm final camera views with CCA Security and Facilities staff.

5. Existing Camera Repositioning and Adjustment

In addition to installation of the new cameras, the vendor shall review and adjust the positioning of existing cameras at the Centennial Campus as identified by CCA.

The vendor shall:

Physically adjust the aim and viewing direction of existing cameras as directed by CCA.

Adjust field of view, zoom, focus, and image settings as needed to improve coverage.

Verify that adjusted cameras remain securely mounted and properly aligned.

Verify live viewing, recording, and playback functionality following adjustment.

Coordinate final camera views with CCA Security and Facilities staff.

Make reasonable final adjustments identified by CCA during commissioning.

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Existing cameras are not anticipated to be relocated to new mounting locations unless specifically authorized by CCA.

6. Integration

The vendor shall integrate all newly installed cameras into CCA's existing video management and recording environment and verify proper operation of existing cameras affected by the work.

Integration shall include:

Adding each new camera to the existing recording platform.

Configuring recording settings.

Configuring camera names and locations.

Verifying live viewing functionality.

Verifying playback functionality.

Confirming that all new and adjusted cameras record properly within the existing system.

Coordinating final configuration with CCA Security and Information Technology.

The vendor shall identify any video management system, device, or software licenses required for the seventeen (17) new cameras and clearly identify whether those licenses are included in the proposed price.

7. System Testing and Commissioning

The vendor shall perform complete system testing of all newly installed cameras and existing cameras adjusted as part of this project.

Testing shall include:

Camera functionality

Image quality and field of view

Network connectivity

Recording verification

Live viewing verification

Playback verification

Video management system integration

Final operational testing with CCA staff

Any deficiencies identified during testing or commissioning that are related to the vendor's work shall be corrected prior to final acceptance.

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8. Documentation and Closeout

Upon completion of the project, the vendor shall provide:

Updated camera location documentation.

Documentation reflecting final camera viewing directions.

Camera make, model, serial number, and IP address information for newly installed cameras.

Identification of existing cameras adjusted as part of the project.

Cable test results.

Warranty information.

Manufacturer documentation.

As-built documentation reflecting the final installation and camera configuration.

The project will be considered complete following successful testing, delivery of required closeout documentation, completion of requested final adjustments, and acceptance by CCA.

4. QUOTE SUBMISSION INFORMATION

A. Email Quote Submission Instructions

i. Respondents shall submit Quotes via email to the Procurement Point of

Contact identified above. The Quote submission email should include the subject line “Quote submission from (Insert Respondent Name) for DQ-27-001

Centennial Campus Camera Expansion project

ii. Quotes should be included as one or more attachments of commonly accessible file types.

B. Timeliness of Quote Submission

A Quote received after the submission deadline may, at the sole discretion of the

State, be rejected without further consideration.

C. Quote Format and Content

a. Respondent name and primary contact information.

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b. Confirmation that the Respondent can meet the mandatory/minimum requirements and Scope of Work.

c. Make, model, and quantity of all cameras and major equipment.

d. Itemized pricing and total lump-sum project price.

e. Equipment lead times and proposed installation duration.

f. Warranty information.

g. Identification of subcontractors, assumptions, exclusions, and proposed substitutions.

h. Identification of any required VMS, device, or software licensing and whether it is included in the price.

D. Pricing

i. Proposed pricing must remain firm during the initial term of the Contract or

Purchase Order.

ii. Pricing must include any fees associated with the delivery of goods or services, including, but not limited to, shipping and installation.

iii. Respondents shall provide a single total lump-sum price for the complete project and an itemized breakdown that includes, at a minimum:

(a) Cameras and equipment

(b) Mounting hardware and materials

(c) Cabling and conduit

(d) Installation labor

(e) Programming and integration

(f) Testing and commissioning

(g) Software or VMS licensing, if applicable

(h) Any other charges

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Respondents shall clearly identify any allowances, optional items, assumptions, or exclusions.

Pricing must include all travel, freight, delivery, disposal, and incidental costs necessary to complete the work.

5. AWARD

A. Basis for Award (See Procurement Rule R-24-103-204-01)

i. This solicitation and the resulting Contract or Purchase Order will be awarded to the responsible Respondent whose acceptable Quote is determined to be the most advantageous to the State, with price/cost being the primary consideration. Other considerations may include, but are not limited to, sample quality, and lead time for delivery.

ii. “Acceptable” means that the goods or services submitted in the Respondent’s

Quote will meet the state’s needs, and that the price is fair and reasonable.

The determination of whether a Respondent’s Quote is acceptable is solely within the State’s discretion.

B. Negotiations

The State may negotiate with any Respondent to clarify the Respondent’s Quote or to effect modifications that will make the Quote Acceptable or more advantageous to the State; however, any requirements identified in this solicitation may not be negotiated. Reference Procurement Rule R-24-103-204-01(d).

C. Single Quote

If only one Quote is received in response to this solicitation, an award may be made to the single Respondent if the procurement official finds that the price submitted is fair and reasonable and that other prospective Respondents had reasonable opportunity to respond to the solicitation. If the price submitted is not fair and reasonable and there is not adequate time for re-solicitation, the procurement official may enter into competitive negotiations in accordance with

Procurement Rule R-24-103-208-02.

D. Notice of Award

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A notice of the intent to award will be announced on Colorado VSS.

E. Documents After Award

Prior to Contract or Purchase Order execution, the awarded Respondent must provide the State with proof of Good Standing with the Colorado Secretary of State and an insurance certificate documenting coverage as required by the Contract or

Purchase Order.

6. GENERAL ADMINISTRATIVE INFORMATION

A. Colorado Vendor Self Service

i. This solicitation is being published on Colorado Vendor Self Service (Colorado

VSS), so that Offerors who have an interest may submit a proposal in accordance with the terms of this solicitation.

a. Vendors can self-register for this system free of charge, or may click on

“Public Access” on the website to view solicitation documents and modifications without registering. Vendors are encouraged but not required to register prior to or at the time they submit their response.

The State also recommends that interested vendors check Colorado VSS on a regular basis throughout this solicitation process.

B. Modifications and/or Supplemental Information to the Solicitation

i. Any modifications, amendments or supplemental information to the solicitation will be published on Colorado VSS. A modification notice will be published on Colorado VSS in the event that it becomes necessary to revise any part of this solicitation.

ii. It is the Respondent’s sole responsibility to check Colorado VSS on a regular basis, prior to the Quote submission deadline, as this is the primary means for communicating any clarifications or changes to solicitation content, timeline and/or requirements.

C. Solicitation Cancellation and/or Rejection of Quotes

i. In accordance with §24-103-301, C.R.S., and the related Procurement Rules, the State may cancel this solicitation, or any and all Quotes may be rejected

Version 111324 Documented Quote Page 13 of 19 in whole or in part, without penalty, at any time before a Contract or purchase order is executed, when it is in the best interest of the State. The reason and documentation supporting the decision to cancel the solicitation or reject Quote(s) shall remain confidential for the lesser of six months or until a Contract or purchase order is awarded by the State. Reference

Procurement Rule R-24-101-401-05.

ii. If the solicitation is canceled after Quotes are received, the Quotes that have been opened shall be retained in the procurement record, or if unopened, they will be disposed of, or returned to the Respondent upon request at the

Respondents’ expense.

D. Modifications or Withdrawal of Quotes

A Respondent may modify or withdraw its Quote by written notice to the

Procurement Contact prior to the established Quote submission deadline.

Withdrawal of a Respondent’s Quote following the Quote submission deadline and prior to award, may be allowed, in the State’s discretion. Withdrawal of a

Respondent’s Quote after award is not allowed. Reference Procurement Rules R-

24-103-201-08 and R-24-103-201-09.

E. Mistake and Minor Informalities in Respondent Quotes

In certain circumstances, a Respondent may correct a mistake(s) in its Quote and/or the State may waive minor informalities. Reference Procurement Rule R-

24-103-201-08.

F. News Releases and Announcements

Respondents shall not issue any news releases, communications or announcements of any kind pertaining to this solicitation, without prior written approval by the

State.

G. Not a Legally Binding Offer

Neither this solicitation nor a Respondent’s Quote submitted in response to this solicitation constitute a legally binding offer. Reference Procurement Rule R- 24-

103-204-01(b).

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H. Respondent Quote Content

The contents of the Quote of the awarded Respondent and any modifications to the Quote negotiated by the State included in the resulting Contract or Purchase

Order will become contractual obligations. Failure of the awarded Respondent to accept these obligations may result in cancellation of the award to that

Respondent.

I. Quote Response Material Ownership

All material submitted in response to this solicitation becomes property of the

State.

J. Certification of Independent Price Determination

By submitting a Quote, the Respondent certifies that the prices and other terms in the Quote have been arrived at independently without any consultation, communication, agreement with, or knowledge of the contents of the Quote by any other competing Respondent. For purposes of this paragraph, "consultation, communication, agreement with, or knowledge" does not include knowledge of prices or terms gained through availability of established price lists or catalogues made available to the public by the competing Respondents. No attempt has been made or will be made by the Respondent to induce any other person or firm to submit or not to submit a Quote for restricting competition. Reference §6-4-101, C.R.S., et seq., (Colorado Antitrust Act of 1992) as amended.

K. Submission of Confidential or Proprietary Information

i. The State of Colorado is subject to the requirements of §24-72-200.1, C.R.S., et seq., Colorado Open Records Act.

ii. A Respondent may submit, as a part of its Quote, a written request for classification of certain portions of the Quote as a trade secret or other confidential or proprietary information. Material for which the Respondent is requesting confidentiality shall be readily identifiable and separated from other portions of the Quote to facilitate public inspection of the non-confidential portion of the Quote. Commingling of confidential and non-confidential information is not acceptable. Neither price information nor any

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iii. The Respondent must include the rationale for any request to classify portions as a trade secret or confidential or proprietary, including references to the authority that allows for such treatment.

iv. A complete redacted Quote response should also be included along with an unredacted Quote and confidentiality justification.

v. In no event shall an entire Quote be classified as confidential. The

Procurement Official or his or her designee shall determine if the information identified in the Respondent’s request is exempt from disclosure in accordance with §24-72-204, C.R.S., and shall inform the Respondent in writing of his or her determination. If the Respondent does not agree with the determination, the Respondent may protest the determination in accordance with article 109 of the Colorado Procurement Code and the terms of this solicitation. Reference Procurement Rule R-24-101-401-03.

vi. Any additional Respondent information, which may be part of the evaluation/negotiation process and for which a Respondent claims confidentiality, is subject to the same requirements and processes identified above.

L. Modifications to the State Contract

i. A draft Contract or the State Purchase Order terms and conditions is included in Appendix B to this solicitation.

ii. Respondents are instructed to review the attached draft Contract and submit any proposed modifications or redlines with their Quote. The decision to reject, accept, or further negotiate any requested changes will be at State’s discretion. If a Respondent normally seeks counsel on Contract terms, they are advised to do so before submitting a Quote in response to this solicitation.

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iii. In the event that a Respondent’s requested modifications violate State law, regulation, or policy, or would otherwise not be justifiable as being in the best interest of the State, the State may make a determination that a

Respondent’s Quote is no longer acceptable and therefore ineligible for award. The section of the Contract identified as the Colorado Special

Provisions are considered non-negotiable.

M. Ethics and Conflicts of Interest

i. The Respondent must disclose in its Quote any potential or actual conflict of interest in connection with a response to this solicitation. A conflict of interest may include, but is not limited to, access to any non-public information by the Respondent regarding the solicitation or its subject matter.

ii. The Respondent acknowledges that even the appearance of a conflict of interest may be harmful to the State’s interests. The Respondent shall disclose in its Quote whether there currently is, or potentially could be, the appearance of a conflict of interest regarding this solicitation, its staff, any proposed subcontractors or partners, or any related business with the State.

iii. Requirements set forth in this Section are continuing requirements throughout the solicitation process and, for the awarded Respondent, the

Contract or Purchase Order term, including any extensions. Reference §24-18-

201, C.R.S., et seq. (Proscribed Acts Related to Contracts and Claims); §24-

50-507, C.R.S.(Conflict of Interest); §18-8-301, C.R.S., et seq. (Bribery and

Corrupt Influence); §18-8-401, C.R.S., et seq. (Abuse of Public Office); §6-4-

101, C.R.S., et seq., (Colorado Antitrust Act of 1992); §24-109-105, C.R.S

.(Debarment and Suspension); and Procurement Rule R-24-101-107-01

(Ethics).

N. Protested Solicitations and Awards

An aggrieved party may file a protest concerning a Material Issue(s), at any phase of solicitation, including but not limited to, specifications, award or a disclosure of information marked confidential in the Quote. “Material issue” means a nontrivial

Version 111324 Documented Quote Page 17 of 19 defect in the solicitation or award that would prejudice the outcome of the procurement. The presence of multiple nonmaterial issues in a solicitation or award does not constitute a material issue unless the aggrieved party can establish that those nonmaterial issues together would prejudice the outcome of the procurement.” The protest shall be submitted to the Community College of

Aurora’s Procurement Official within three (3) business days after such aggrieved person knows, or should have known, of the facts giving rise thereto. Reference

§24-109-102, C.R.S., as amended, and Procurement Rule R-24-109-102-01, et seq.

Protests should be submitted via email to Michael Sievert

Michael.Sievert@ccaurora.edu (303) 360-4713.

O. Performance Outside of Colorado

Awarded Respondent, per Section 24-102-206, C.R.S., prior to contracting shall disclose in a written statement whether it anticipates performing or subcontracting any services under the contract, where such subcontracted services will be performed under the contract, including any subcontracts, and whether any subcontracted services under the contract or any subcontracts are anticipated to be performed outside the United States or the state. If the prospective vendor anticipates services under the contract or any subcontracts will be performed outside the United States or the state, the vendor shall provide in its written statement a provision setting forth why it is necessary or advantageous to go outside the United States or the state to perform the contract or any subcontracts.

P. Vendor Assistance

Any vendors needing support responding to solicitations may contact the Colorado

Supplier Diversity Navigator at the Statewide Equity Office of Supplier Diversity.

Services provided include assistance with responding to solicitations, interpretation of solicitation documents, technical assistance referrals, availability of resources, and bond assistance through the Construction Statewide Bond

Assistance Program. The office can be reached during normal business hours by calling 303-866-5765 or emailing DPA_SupplierDiversityHelp@state.co.us.

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Vendor Information

Vendor Name:

Federal ID Number (TIN):

Vendor Address:

Vendor Phone/Fax:

E-Mail Address:

Printed Name, Title:

Authorized Signature:

Payment Terms FOB Destination/Net 45

Using the Federal Government definition, does your company qualify as:

A Small Business Yes____ No____ A Woman Owned Business Yes____ No____

A Minority Business Yes____ No____ If Yes, State Ethnicity:

A Service Disabled Veteran Owned Small Business (SDVOSB) (If yes, provide certification) Yes____ No____

Are you a member of the ColoradoVSS System Yes____ No____

ColoradoVSS System vendor number:

U

PU

P

D N

A502

412222

101401 301601

411501

A011

732632

202 102

B502

001801